Records Analyst Resume Samples

Description :

1. Monitored agency electronic records retention systems for compliance with all federal and agency records management laws and regulations.
2. Maintained and provided application support of access databases and SQL queries, verified metadata loaded into tables within SQL server.
3. Analyzed and troubleshot system error and malfunctions within ms access.
4. Spearheaded creating, standardizing, and launching interactive Web-Based (WBT), DoD-wide mandatory records management training using adobe captivate software and provided complete technical support single-handedly. 
5. Created storyboard to detail and aid in training support and GUI template.
6. Developed, created, customized, tested, and launched a mandatory annual records and information training and records training for senior officials.
7. Ensured Adobe captivates packages are SCORM-compliant within multiple LMS.
8. Conducted quality control testing with LMS to ensure course functionality.

Experience

2-5 Years

Level

Junior

Education

BS

Description :

1. Managing multiple databases used to track approximately 12000 1.2 cu ft. boxes of historical and non- current official state agency records stored in the state records center and to perform.
2. Responsible technical work in a statewide records management program including the making of recommendations for improved methods of indexing and filing of records. 
3. Managing the inventories of records, identifying and classifying them and to making appraisals of such records for the purpose of recommending their retention, destruction or transfer to a records center.
4. Making studies and recommendations for the use of microfilming, photographing and digitizing of vital records for their protection, or to reduce the floor space and equipment required to store such records.
5. Making studies and recommendations for the more adequate protection of records from the hazards of fire or deterioration from atmospheric conditions. 
6. Operating and maintaining a centralized records storage center and reference service including in-depth research, identification, cataloging and inventorying, and to evaluate the condition of records received, and as required to arrange for their repair, rehabilitation, duplication, and reproduction.
7. Making records available, to observe any rights, limitations, or restrictions imposed by law to the use of records.

Experience

7-10 Years

Level

Senior

Education

BS

Description :

1. Accomplishing daily reviews of the document management repository, eLibrary, to ensure updates are accomplished in accordance with established standards.
2. Liaisoning with document Custodians and end users. Monitoring organizational inbox for action items.
3. Monitoring the new SharePoint sites and activity within existing sites to ensure document management standardization across PlainsConnect.
4. Monitoring the employee use of eLibrary and assisting in company-wide SharePoint system updates where necessary.
5. Providing reports for the tracking and closure of all open workflows and other available metrics within eLibrary. 
6. Providing technical and organizational support to other departments as needed to support continuous improvement of documents within the repository.
7. Consolidating monthly and annual metrics for reviews of document procedures, to include interfacing with metrics implemented with the Operations Management System.
8. Conducting periodic maintenance as needed on the PlainsConnect Document Management Office site and within eLibrary.

Experience

10+ Years

Level

Consultant

Education

BS

Description :

1. Performing the data entry of current and analyzing legacy records into safety health environmental automated system (shears) database, validation of records and images and handling of cd format. Provide direction and assistance to record technicians.
2. Performing oversight direction to record technicians with yearly self-assessment in preparing records to be sent to corporate archives by using the retention schedule.
3. Responsible for following the task both individually or collectively, preparing and organizing records into a digital format such as scanning documents using Imaging Professional, Adobe, and Acrobat according to instruction and specifications.
4. Training the incoming record technicians in our main facility and all satellite record centers in the use of shears, data entry, filing, Imaging Professional, Adobe, and Acrobat, WFS ( Web File Share), versatile database and provide oversight and advice as requested.
5. Providing customer service which includes assisting with records submissions, document retrievals, delivering requested records, and assisting with audits which include in-depth searches in shears.
6. Providing orientation and ongoing instructions to the customers on how to use CFRC to their best advantages and develop and implement procedures on how to use shears on the web.
7. Maintaining metrics and statistics for the CFRC as required by the contact and customer, preparing associated logs and submitting them to the team lead as scheduled or requested.

Experience

10+ Years

Level

Consultant

Education

Certification

Description :

1. Assisting in the administration of all aspects of the Arizona Government Records and Information Management (rim) program.
2. Creating and revising the general and customs records retention schedules and imaging and microfilming requests for all state and local agencies.
3. Developing, writing and publishing various RIM forms, manuals, standards, guidance and other documents.
4. Consulting with, promote cooperation and collaboration between the library, archives, public records and public officials, agency managers, record officer liaisons and RIM staff of state and local government agencies and political subdivisions on the application of best practices in RIM procedures and methods for records program, including electronic records.
5. Developing and conducting training for state and local government staff on the identification, management, and preservation of government records, including electronic records.
6. Participating in the development of strategies and procedures for maintenance, retention, access, and disposition of government records regardless of media or format.
7. Working closely with state archives staff with historical records appraisal and records transfers.

Experience

7-10 Years

Level

Senior

Education

Associates

Description :

1. Managing and supervising the center's medical records operations.
2. Directing all activities related to chart preparation and filing of all medical records documentation according to federal, state and centers standards.
3. Preparing the medical records for microfilming/ scanning. Ensures immediate clinical access to medical records including closed records or microfilm.
4. Monitoring records inventories and ensures sufficient storage capabilities.
5. Providing training to other personnel. Providing leadership to administrative staff in the utilization and management of electronic medical records.
6. Ensuring/promoting customer service to all customers.
7. Performing utilization review monthly under the direct supervision of the central office of quality assurance.
8. Completing the quantitative utilization review audits. Serving as a member of the center- wide quality and standards committee.

Experience

2-5 Years

Level

Entry Level

Education

Associates

Description :

1. Under the general supervision of the information technology department, coordinated, and monitored the city records management activities including training and city-wide compliance.
2. Provided supports to all departments by developing and implementing the city's records management program, performed related tasks as assigned.
3. Directed the approval of expired city records to destruction, according to statutory requirements.
4. Handled numerous public information requests from citizens and departments.
5. Resolved any concerns and escalated disclosure exceptions to the city attorney to ensure the city has fulfilled their responsibilities.
6. Acted as a liaison with IT, Legal and City Manager office to ensure policies are established to mitigate the city of McKinney risks and exposure.
7. Managed and updated the records management policies and procedures with guidelines of federal and state laws and local codes.
8. Conducted assessment to identify document management requirements of departments or end users, duplication, vital records and paper-based records that can be electronically scanned into Laserfiche.

Experience

7-10 Years

Level

Senior

Education

Certification

Description :

1. Reviewing, researching, and amending the departmental control schedule in conjunction with the city of Austin and Texas state library retention schedules.
2. Creating and implementing the RIM policy and procedure manual centered around roles and responsibilities, RIM services, records creation preservation and disposition, acceptable storage formats, email management, personal and share drive management, application (in-house, third party, and cloud) management, social media management, holds, employee separation, vital records and disaster recovery, on-site and off-site storage, filing scheme, taxonomy and versioning, training, audit, and security.
3. Management of 67 Records Management Team (RMT) coordinators and liaisons to ensure RIM compliance deliverables are administered to divisional staff and completed.
4. Partnered with the office of the city clerk to complete 10 steps to creating a records management program.
5. Collaborated with the IT division to review and retire applications, systems, and tools pursuant to the disposition process.
6. Developing the audit and compliance tracking and reporting mechanisms.

Experience

7-10 Years

Level

Executive

Education

MM

Description :

1. Served as a Records Analyst for cargo airlines in the maintenance department.
2. Maintained all maintenance records received into aircraft records to the AMIS system by the appropriate personnel on a daily basis.
3. Maintained all maintenance records received into aircraft records are entered into the AMIS system by the appropriate personnel on a daily basis.
4. Reviewed the loading of hours/cycles on a daily basis to ensure that they are accurate.
5. Responsible for reviewing the maintenance paperwork packages for accuracy and accurate sign-offs as outlined in the GMM and applicable regulations.
6. Responsible for accurately tracking all serialized components on the aircraft per CCIA maintenance and inspection program and the maintenance time limits manual.
7. Maintained familiarity and proper airworthiness of time-controlled items as outlined in the GMM.
8. Responsible for component removal and replacement in the maintenance database (AMIS system) and ensuring that part numbers and serial numbers are accurate.

Experience

2-5 Years

Level

Junior

Education

Business Administration

Description :

1. Responsible for assessing and updating the corporate records and information management policy and retention schedule.
2. Supporting the Blunite move project by conducting record assessments and evaluations to ensure that the departments that were moving were aligned with the key corporate metrics to decrease the overall paper storage by 30%.
3. Monitoring, analyzing and identifying the archived records that are eligible for disposition from archive storage to increase cost savings with our offsite storage vendor.
4. Reviewing and revising the Records Analyst process and procedures to identify an approach to update and streamline internal processes.
5. Led the transition of 75,000 records from one archive storage vendor to a new vendor.
6. Servicing the entire corporation in the efforts to effectively and accurately archive and destroy records according to federal and state regulations.
7. Successfully identified the bottlenecks and redundancies that existed within the enterprise records and information management department which led to acquiring a more robust integrated records management software tool.
8. Auditing the vendor invoicing to ensure accurate billing and identify cost savings.

Experience

10+ Years

Level

Management

Education

MBA