Records Specialist Resume Samples

Every organization generates documents for each of its operations, and these documents are filed and stored properly for future reference. Specialized individuals who take care of such materials both in hard and digital formats are called Records Specialist. A well-drafted Records Specialist Resume mentions the following duties and tasks – importing data into the data management system, making copies and scans of documents and filing paperwork; disposing of records which are not in use; posting notices, handling billing, logging record activity, and training record management staff members.

The exact duties may vary from company to company, but the following skills are expected from applicants – a thorough knowledge of record keeping and documentation; good understanding and familiarity with industry-related terminologies and protocols; and the ability to communicate well. To a minimum, a high school diploma or GED is needed, but some employers want a bachelor’s degree with relevant work experience.

 

Records Specialist Resume

Objective : To obtain a position using 16 years of experience in Intellectual Property Law where my education, skills and experience will be used for the success and growth of the organization and simultaneously develop professional growth.

Skills : Legal Keys, Patricia, CPI, Elite, Elite, Microsoft Office, Microsoft Office.

Description :

    1. Process all customer service requests for information retrieval, new file creation, and file maintenance within the established service level agreement time frames.
    2. Coordinates with others to support efforts in the local office to meet the larger needs of the firm, with the file release process, the segregation of litigation and ethical wall folders, and integration of incoming files and requests assistance to ensure all of the department's services are delivered according to service level agreements.
    3. Perform a random sampling quality control review of the organization of all client information housed in records management databases.
    4. Maintain efficient operational conditions by ensuring all re-filing is promptly completed, all files are well maintained and that all customer information is properly tracked.
    5. Provide the Information Specialists, Operations Supervisor or Department Manager with the information needed for performance tracking and reporting needs.
    6. Assist with the planning of projects and costing exercises that directly affects the office for the transfer of released information.
    7. Oversee the daily activities of offsite vendors that provide storage and storage services.
    8. Identifies and forwards any performance issues to the correct point of contact.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Bachelor Of Science


Medical Records Specialist Resume

Summary : Administrative/Clerical accomplished at transposing large amounts of data with accuracy and speed. Highly organized and detail-Oriented. Enthusiastic, hard-working, outgoing, reliable, and a willingness to always learn and grow.

Skills : Excellent Writing, Verbal And Non-verbal Communication.

Description :

    1. Manage paper and electronic files including tracking, scanning, labeling, bar coding, and filing.
    2. Provide records management support for performance work plans.
    3. Create rules for naming, managing, and organizing general and personnel records on the shared drive and in the physical locations.
    4. Conduct a High Level or file by file inventory for General Litigation and Administrative Practices, Adjudication and Legal Policy records and develop record schedules that is electronically input on a Excel Spreadsheet and maintained on a SharePoint Collaboration Site.
    5. Ensure compliance under the National Archives and Records Administration (NARA) issue standards in 36 CFR, and agency-specific records management policies.
    6. Develop and implement a project plan, a records filing system, perform quality assurance checks on the physical record locations/libraries and shared drives, and conduct records audits.
    7. Support interpretation of policies, procedures and regulations of Freedom of Information Act (FOIA) within the criteria of records management.
    8. Create general records management checklists with rules for maintaining and storing general and personnel records.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Criminal Justice


Sr. Records Specialist Resume

Summary : Received many different awards for customer service and for my work habits. Hard worker and ready to expand my horizons. Detail Oriented Customer Service Reliable team player Data Entry processing all mail Phone Etiquette Faxing Postal Machine.

Skills : Personal Computer, Microsoft Office Excel, Access, Word, Oracle Accounting Systems, JDEdwards Accounting Systems.

Description :

    1. Mapped new corporate retention schedule to archive inventory.
    2. Reviewed and revised records retention schedule in cooperation with outside consultant and corporate legal department.
    3. Submitted record retention schedule to a parent company (Laidlaw Inc.) for approval by the Compliance department.
    4. Obtained authorization for the destruction of archive inventory in accordance with the corporate record retention schedule and procedures thereby reducing archive inventory volume by 57% (net) between 2001 and 2009.
    5. Established procedures for destruction of records that meet the eligibility requirements of the record retention schedule.
    6. Reviewed and corrected destruction dates in the corporate records management system, Versatile Enterprise, after implementation of the record series and revised record retention schedule.
    7. Updated corporate records management system, Versatile Enterprise, with record series and revised record retention schedule.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Bachelor's Of Business

Jr. Records Specialist Resume

Objective : A high-energy, personable and dynamic leader. Advanced technical proficiency in Microsoft Word, Excel, PowerPoint, Outlook and Database Entry with the ability to produce high-end tables, charts and graphs. With proven track record prioritizing work and handling multiple tasks with a strong focus on detail and accuracy.

Skills : Records Manager/Records Clerk.

Description :

    1. Plan and provide guidelines and coordination for an inventory of classified records.
    2. Provide advice and assistance to the staff regarding disposition schedules.
    3. Assist staff with boxing and transferring records, programming and tapes to NARA for archiving in accordance with disposition schedules.
    4. Identified records and files for retirement, archival or destruction.
    5. Prepared records for archiving to the Federal Records Center or NARA.
    6. Participated in records meetings and provided recommendations on how to improve the current records procedures.
    7. Assisted with helping update the records disposition schedule for the Secretariat's Office.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Certificate

Records Specialist III Resume

Summary : To obtain a position that will continuously increase my knowledge, skills and abilities along with professional and personal development for progression to more responsible positions authority within an organization.

Skills : Legal Records Management, Legal Research, Paralegal.

Description :

    1. Coordinated the creation, maintenance, retrieval, protection, transfer and disposition of records from and to all departments and the records or archival center in accordance with all requirements.
    2. Assisted with reviewing and updating records retention schedules, records inventory, to reflect current legal requirements.
    3. Recorded and tracked the full life cycle to include creation, storage and disposition of records activities for the organization.
    4. Maintained computerized and manual records systems for the organization's documents.
    5. Maintained both electronic and manual records inventories of files and executed the receipt and disposition of records according to organizational and legal policies.
    6. Examined the physical environment of the facility to reduce the risk and preserve the integrity of records.
    7. Coordinated public records requests and provided information to customers within required regulations.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Diploma In Paralegal

Records Specialist II Resume

Headline : Creates more opportunities for learning and advancement. Graduated with a degree in psychology and want to starting finding jobs that my education and skill may be put to good use as I work toward master's in psychology.

Skills : Microsoft Office, Micosoft Word, Customer Service.

Description :

    1. Keep records of materials filed or removed, using logbooks or computers.
    2. Add new material to file records or create new records as necessary.
    3. Perform general office duties such as typing, operating office machines, and sorting mail.
    4. Gather materials to be filed from departments or employees.
    5. Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
    6. Find and retrieve information from files in response to requests from authorized users.
    7. Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
    8. Strive for quick complaint resolution; commended by supervisor for the ability to resolve problems on the first call and avoid escalation of issues.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Criminal Justice

Records Specialist III Resume

Objective : Able to multi-task, attention to details, and overall adaptability have enabled me to achieve leadership roles in each position I have held in not only the work environment but in my normal day to day life as well.

Skills : Clerical, Customer Service, Data Entry, Report Writing.

Description :

    1. Made timely and accurate reimbursements and payments to corporate credit cards.
    2. Established, coordinated, scheduled and prioritized all trainings in the United States and Europe, including venue contracts.
    3. Analyzed database usage, then successfully implemented and maintained new SalesForce CRM database for confidential student record keeping in compliance with the State of Washington.
    4. Successfully implemented method of collecting and recording all tuition and commission payments.
    5. Established accounts receivable and accounts payable process and generation of monthly, quarterly, and annual financial reports giving business the ability to track funds more effectively.
    6. Ordered and maintained office and training supplies to ensure efficient use of resources.
    7. Created, edited and maintained electronic and written communication.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Bachelor Of Science

Records Specialist I Resume

Objective : Highly qualified Records Specialist with experience in the industry. Enjoy creative problem solving and getting exposure on multiple projects, and I would excel in the collaborative environment on which your company prides itself.

Skills : Microsoft Office Suite Adobe Acrobat, CMS: Documentum, OpenText, & SAP CLM.

Description :

    1. Management (CRIM) to Business Units and individual users via telephone and CRIM email as lead contact.
    2. Collect, analyze, and index incoming metadata in CRIM database and CMS Documentum starting CRIM workflow of 25 contracts daily.
    3. Maintain Corporate Records' database by doing back-ups, data dumps.
    4. Run monthly contract circulation, notifications, and renewals reports for 40 Business unit owners on average.
    5. Assist CRIM Team lead with various metadata clean-up projects relating to Content Management Systems migration.
    6. Conduct analysis on long-term System Application Codes decommissioning project with CRIM Program Manager.
    7. Draft internal SysCode Decommisioning Policies and Procedures Manual.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
BA In Management

Records Specialist/Analyst Resume

Summary : Business professional with unique experience in both office and sales management. Exceptionally organized with proven abilities to foster an efficient and organized business environment. Outstanding ability to stay calm under pressure while delivering outstanding results that are not limited to recognition, increased profits or accountability.

Skills : Excel, Word, Legal Research, Legal Terminology, Customer Service, Data Entry, Records Management, Inventory Management, Record Keeping, File Management, File Maintenance, Clerical, Administrative Support.

Description :

    1. Minimized discrepancies by cross-referencing data when opening new client files.
    2. Converted the firm's in-house document management to the LegalKEY database.
    3. Prepared files for off-site storage facility, including updating indexes and database.
    4. Maintained inventory of files stored at the off-site storage facility.
    5. Maintained a daily log of all incoming documents in the records department.
    6. Managed data entry, file creations and filing for the various practice groups.
    7. Retrieved and charged out files utilizing the records database.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Certificate In Paralegal

Technical Records Specialist Resume

Objective : Currently looking for a position that I will excel in, with a people orientated organization where I will be able to maximize my experience in a variety of areas inside a challenging environment for achieving all my goals. An enthusiastic and well-organized individual with a solid background in data entry, research, medical assisting, and trouble shooting. Hard-working, multi-tasking friendly person with outstanding telephone, scheduling and documentation skills.

Skills : Customer Service Skills, Faxing, Microsoft Office.

Description :

    1. Oversaw daily office operations for staff of 4 employees.
    2. Crossed trained employees on other projects.
    3. Implemented multiple computer software programs.
    4. Made professional copies of all records with specific attention to detail in order for our clients to use them in their claims process with ease.
    5. Multiple phone lines, split screens, scanners, fax machines, emails, superb customer service, professional and friendly work demeanor.
    6. Scanned documentation and entered into the database.
    7. Obtained scanned records and uploaded them into the database.
    8. Reviewed records for completeness and filed records in alphabetic and numeric order.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Diploma

Lead Records Specialist Resume

Headline : Highly organized individual with excellent communication and presentation skills. Outgoing team player with ability to accurately meet deadlines and perform fast, quality data entry skills. Demonstrates strong attention to detail with experience in data entry for 15+ years will contribute to organizational growth to the company.

Skills : Retail Sales, Management, Customer Service, Budgeting, Marketing, Video Production, Writing, Microsoft Office, Adobe, Risk Management, Typing, Photoshop, Photography, Graphic Design, Inventory, Technical Writing.

Description :

    1. Work under the direct supervision of the Data Management Manager and broad supervision of the CRC Manager.
    2. Process all police reports including but not limited to: Offense, arrest, incident, vehicle, property, DWI, traffic accidents.
    3. Check for accuracy within established procedures.
    4. Forward pertinent reports to other agencies, as necessary.
    5. Provide criminal records information (within strict standards) to eligible agencies and individuals.
    6. Type forms, letters, reports, statements, and other materials from rough draft or detailed instructions.
    7. Enter data into the computer system to update files, as necessary and as assigned.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Business

Records Specialist Resume

Objective : A highly skilled, detail-oriented, and professional Logistics Manager with 10 years of experience in managing logistics procedures worldwide. Managed effective processes and directed complex logistics functions for multimillion-dollar projects. Excels at coordinating tasks for staff directorates, personnel, and external agencies to ensure expedite delivery of urgently required items.

Skills : Administrative.

Description :

    1. Facilitated organized record retrieval and access by maintaining filing system for both active and discharged clients.
    2. Located, checked, and pulled charts for appointments and chart reviews.
    3. Verified client eligibility and claim status for insurance companies.
    4. Determined prior authorization for medication refills.
    5. Coordinate luncheons for pharmaceutical representatives.
    6. Researched CPT and ICD-9 codes for discrepancies for compliance and reimbursement accuracy.
    7. Maintained strict client and counselor confidentiality.
    8. Served as part of the emergency response team for crisis intervention within the facility.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Technology