A Senior Project Administrator is responsible for the development and maintenance of project plans and to ensure that the projects reach completion stage successfully. Other core duties are seen on the Senior Project Administrator Resume as – taking responsibility for documenting departmental budgets; conducting forecasting for new and old projects, taking charge of calculating project metrics, coordinating the flow of information; maintaining and updating visual diagrams; supporting budget administration and tracking overall timeline; working with teams to create and standardize processes to reach team goals; and supporting the implementation of project plans.
Successful resumes denote the following skills – work experience in a similar capacity; hands-on experience with flowcharts, technical documentation and schedules; knowledge of project management software; solid organization and time-management skills; and team spirit. A degree in business administration along with PMP or PRINCE2 certification is compulsory.
Summary : Active Top Secret / SCI Security Clearance Executive Assistant Government Contracts Administration Human Resource Generalist Facility Security Officer (FSO) Assistant Diplomatic, personable and professional with diverse experience and outstanding history of highly organized support in executive administration for CEO, EVP level, industrial security, project management, human resources, and administration for government contracts and corporations.
Skills : Ms Office Suite, Visio.
Description :
Manages corporate project budgets, track project activities, provided information and follow-up weekly on project to Project Manager (PM), report relations from DoS, DOD contracts, Task Order and document all hours on each project.
Plans itineraries and arrange commercial or government travel.
Interacts with vendors to process orders.
Prepares RFH referencing CLINs and labor categories for contracts.
Supports Federal engagements utilizing JPAS to facilitate personnel security clearance applications.
Develops and maintains a comprehensive security plan.
Ensures day-to-day implementation and compliance with the National Industrial Security Program (NISPOM) standards.
Experience
10+ Years
Level
Senior
Education
Master's
Jr. Senior Project Administrator Resume
Objective : To obtain a challenging yet rewarding Senior Project Administrator position where more than 11 years of administrative skills will be an asset to a team and will acquire additional professional growth and development. AUTOMATION Highly competent and proficient in the use of Microsoft Office and BMS Applications: IMPACT, CEPAS, Electronic Study File (ESF), SAP, Business Objects, eSetup, RSVP, Thunderbird, iBill, Peregrine, IMPAC - Electronic Research Administration (ERA), SGIMS, Central Contractor Registrations, Payment Management Systems (PMS),.
Skills : Project Coordination, Office Management, Construction Administration.
Description :
Managed project expense tracking system.
Maintained repository for month-end closing.
Administered accounts payable/receivable for sub-contractors and third party vendors.
Generated requests for billing activities and invoicing for company customers.
Managed project support system - Detailed material, labor and forecasting.
Assisted Sales team in requests for proposals - Standard internal and external employees cost/bill rates, vendor quotes and cost and revenue on hardware and software.
Set up fixed price and time and material projects in SAM and Oracle.
Prepared summary activity reports for management.
Assistant Buyer/Project Administrator Organized office coordination activities and distribution requirements.
Experience
2-5 Years
Level
Junior
Education
Bachelor's
Senior Project Administrator Resume
Objective : Specialized experience in Earned Value Management/Program Control. Providing management and supervision of multilevel personnel. Working with Government Program Manager/Business Manager for contract deliverables.
Skills : Project Management, Excel, Access, Data Analysis.
Description :
Prepare budgets and schedules required to meet assigned objectives for management approval.
Prepared proposals in response to government or industry RFP's.
Monitored charges to assigned programs for budget authorization.
Included data entry of project information, reporting status of projects and performance of actual with planned activities.
Prepared and issued reports according to schedule.
Worked with DCAA Auditors.
Functioned as liaison between Project Manager and Controller, Accounting and Upper Management.
Supplied Program/Project Manager's information regarding current status of programs.
Provided historical and current trends to be utilized in forecasting future performance.
Experience
2-5 Years
Level
Junior
Education
B.S. In Business Administration
Senior Project Administrator Resume
Headline : Senior Project Administrator with Office Management Experience Executive Assistant with 10+ years of experience supporting executive level management. Experience working with confidential information and have a high level of integrity and discretion. Build and maintain relationships with clients, contractors, vendors and project teams collaborating in a fast paced project oriented environment.
Skills : Management, Leadership Development.
Description :
Supported Vice President, Project Director, Manager and Superintendents on multiple multi-million dollar projects contemporaneously.
Recruited, interviewed and trained field administrators company policies and procedures.
Facilitated administrative assignments throughout the project bid process.
Processed heavy volume of AIA Owner contracts, subcontract agreements while ensuring insurance liability requirements per company and contract policy.
Worked closely with accounting department regarding pay applications, change orders and lien releases.
Assisted with Project Management software training in a formal classroom setting.
Created and distributed project closeout and warranty manuals for completed projects.
Coordinated warranty claims and scheduled work with appropriate subcontractors for action.
Completed expense reports for management and submitted to accounting department.
Experience
5-7 Years
Level
Executive
Education
Leadership Training
Senior Project Administrator II Resume
Headline : Skillful and dedicated Project Administrator with 10 years of experience in public and private sectors. Experienced in civil, municipal, structural, architectural, environmental engineering and land development as well as MEP semiconductor manufacturing construction management. Assisting Project Directors / Executive Staff / Project Managers daily with team coordination and communication as well as support of operational and administrative functions in a highly confidential environment.
Skills : Microsoft Office, Deltek Vision.
Description :
Managed the design, manufacture, and installation of the underground People Mover system at the new Pittsburgh International Airport resulting in a 41% increase in margin.
Completed contract in accordance with planned 47-month schedule assuring the system was operational to support the opening of the airport.
Developed and negotiated a favorable payment milestone schedule for the Honolulu Airport project resulting in a $20 million positive cash flow.
Prepared a detailed Primavera project schedule enabling project status and critical path project tasks to be easily monitored.
Designed propulsion control systems for subway mass transit and airport people mover systems.
Prepared design documents, test procedures and participated in design review process.
Conducted testing to assure design is in accordance with requirements.
Trained field technicians on the proper installation, start up and maintenance of an 800 car fleet of propulsion equipment.
Experience
5-7 Years
Level
Executive
Education
Master's
Senior Project Administrator III Resume
Summary : Experience and demonstrated success in managing all departmental administrative processes; providing exceptional level of support to both internal and external contacts. Promote a high degree of professionalism, courtesy, and diplomacy along with a high attention to detail. In addition, perform with a sense of urgency for time-sensitive projects deadlines. Remain a trustworthy and loyal employee with confidential information entrusted to me.
Skills : Microsoft Office, SAP.
Description :
Reserves the event center multipurpose room for academic, non-academic, student organization, and faculty/staff personal use using Ad Astra event management program.
Coordinates the set up of the event center multipurpose room for events.
Responsible for Staff events as needed, including nights and weekends.
Secures maintenance of A/V services in the event center multipurpose room as needed.
Purchases items needed to conduct events in the event center multipurpose room.
Prepares weekly, monthly, and annual reports to the administration of Outreach Operations regarding usage of the event center multipurpose room.
Supervises one full-time staff member and five student workers.
Provides customer service to those using or wanting to use the event center multipurpose room.
Works with caterers and rental companies to assist customers with events.
Experience
7-10 Years
Level
Management
Education
Bachelor's
Asst. Senior Project Administrator Resume
Objective : Highly qualified Senior Project Administrator with experience in the industry. Enjoy creative problem solving and getting exposure on multiple projects, and would excel in the collaborative environment on whichcompany prides itself.
Skills : Microsoft Office, SAP.
Description :
Worked with caterers and rental companies to assist customers with events.
Provided administrative support to owners, architects, and subcontractors; managed team calendars, arranged conference calls, prepared and packaged for distribution OAC agendas along with meeting minutes.
Resolved inquiries made by Department of Labor Relations in jobsite audits regarding jobsite related certified payroll and resubmitted paperwork.
Managed and approved release of contract retentions for subcontractor final payments upon meeting contract specifications.
Prepared customer/vendor invoices and billing information, and delivered business proposals to clients.
Consistently leveraged organizational capabilities to facilitate well-run and streamlined office operations.
Prioritized and completed daily workload to ensure successful and timely completion without direct supervision.
Experience
2-5 Years
Level
Junior
Education
Bachelors
Associate Senior Project Administrator Resume
Headline : Number of years experience in purchasing, contract negotiation/administration, project management and strategic sourcing. Specifically procured Naval Nuclear electrical and mechanical equipment, people mover rail system construction equipment, mechanical railroad switching systems, pump casings and marketing, IT, human resources and health care services.
Skills : Project Coordination, Office Management, Construction Administration.
Description :
Maintained program budgets and monitored actual costs that were incurred and compared them with the contract commitments.
Assisted accounting with monthly revenue recognition process.
Developed cost estimates based on the RFP requirements that were given to us by the government.
Developed and directed the reporting of department metrics such as billability of company employees, suspense accounts for time and expenses reported to incorrect charge numbers, and Accounts receivables and Payables on a weekly basis.
Independently used internal systems and reports to develop financial performance metrics and provide analysis of contracts to Senior Leadership, project/program managers, and PCO managers.
Participated in monthly program reviews with the Senior Leadership.
Prepared presentations that included current profitability of contracts, Estimates to Completion and Estimates at Completion for current funding of contracts.
Identified contracts that were at risk of exceeding government funding limits and notified senior leadership.
Prepared government financial deliverables monthly.
Experience
5-7 Years
Level
Executive
Education
Bachelor's
Senior Project Administrator/Consultant Resume
Summary : Exceptional written and oral communication skills Demonstrated ability to develop and maintain excellent long term client relationships Ability to interact with a variety of individuals in a courteous, professional manner Proven capability to work well under pressure and within tight deadlines Proactive leader recognized for team building skills and superior client service Extensive experience preparing eloquent and organized marketing materials Advanced proficiency in Excel, Word, Power Point, Internet Research.
Skills : Fluent In Mandarin And Taiwanese. Macintosh, Windows, Access, Acrobat, Excel.
Description :
Managed procurement of project equipment and supplies.
Managed overall project revenue and financials (actual vs.budget/forecasting).
Prepared of project related documents including but not limited to: Statement of work, progress reports, tracking of man-hours and expense budgets, material requisitions, as required for each project and the generation of project billings/invoices.
Responsible for contract review, scheduling and planning, resource allocation, staffing requirements and scope change procedures.
Provided effective executive-level administrative support in management of travel arrangements, calendar and e-mail communication.
Organized and managed details of multi-party conference calls, in-house/off-site meetings and luncheons, itineraries, and agendas.
Collaborated with departmental managers/sales team for the monthly regional report; facilitated accurate and timely writing, editing, and preparation of final copy from draft to distribution.
Experience
7-10 Years
Level
Consultant
Education
Bachelor's
Senior Project Administrator Resume
Objective : Conscientious process and goal oriented professional. Proven ability in the area of project management. Excels in establishing and maintaining project budgets and internal costs. Excellent communication, problem- solving and organizational skills. Accomplished in managing multiple projects simultaneously.
Skills : Primevera, MS Office, MS Project, Quickbooks, Access.
Description :
Supported 15 plus technical staff members with daily administrative needs, in preparation of design and production of engineering plans and reports involving several civil disciplines - roadway, traffic, drainage, structures.
Coordinated and maintained all administrative aspects for multiple assigned projects: schedules, meetings, conferences and calendars.
Prepared submittal packages, specifically: plan sets, reports, specifications, cost estimates, distribution lists and comment forms.
Assisted in the maintenance of project CADD diaries.
Assembled and number numerous plan sheets into single set using Adobe Professional.
Developed and updated of spreadsheets,Word processing of documents and reports.
Coordinated project submittals reproduction and agency/client deliverables.
Managed project and departmental records and files.
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