Substitute Secretary Resume Samples

A Substitute Secretary undertakes various administrative and secretarial roles in the absence of a Secretary. The job description is similar to that of a Secretary but the responsibilities shouldered are not that broad. A well-drafted Substitute Secretary Resume mentions the following core duties – arranging meetings; implementing office procedures; making travel arrangements; maintaining office supplies; handling correspondence; completing all orders, scheduling appointments and cancellations; communicating matters from management to the employees and completing all other duties as needed.

While the exact duties vary based on the type of work setting, the following are certain skills that are universally common and needed – multitasking skills, IT proficiency, strong organizational abilities, time management skills, accuracy, the ability to exhibit objectivity and openness to other’s views; and willingness to display decisions. Eligible resumes denote a high school diploma or its equivalent.

Substitute Secretary Resume example

Substitute Secretary Resume

Summary : Ability to learn rapidly through Instruction or self training have the determination and excitement to see a complex problem through to a final solution. Looking for a company that has a creative core and seeking new talent.

Skills : Administration, Dispatching.

Description :

    1. Supervised and run the In-School Suspension classroom.
    2. Run the after school detention program.
    3. Developed the Rules and Expectations for the classroom.
    4. Designed the discipline forms, positive posters and other various forms.
    5. Filed all confidential discipline paperwork inputting information into the computer system.
    6. Called parents and documenting student behavior.
    7. Defused problem situations with students.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
BS


Sr. Substitute Secretary Resume

Headline : Seeking a position with a results-oriented company, that is looking for an ambitious and career conscious person, where acquired skills will be utilized toward growth and advancement.

Skills : Business Operations, Business Management.

Description :

    1. Reported to one supervisor who was the Director of Athletics, Health, P.E.
    2. Supported five departments with over 200 personnel including supervisors, teachers, nurses, dentist, and dental assistants.
    3. Performed various secretarial/clerical duties such as documenting, photocopying, faxing, mailing, and organizing filing system.
    4. Answered telephones and transferred calls to appropriate staff members.
    5. Sorted and distributed incoming communication data, including faxes, letters and emails.
    6. Interacted with principals, teachers, nurses, dentist, dental assistants on a daily basis.
    7. Organized the scheduling of meetings, conferences, and events; distributed minutes for them.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
High School Diploma


Jr. Substitute Secretary Resume

Summary : Hardworking individual who's currently employed, but is actively seeking full time and part-time positions for better successful opportunities. a very meticulous individual who excels at handling multiple tasks at once with accuracy and efficiency. feel am suitable for a position that best compliments physical and mental skills and strength to get the job done. Although have little experience, but with proper training believe will make a very good candidate for any job position.

Skills : Reliable, Goal Oriented, Hard Worker, Great Cook, Professionalism, Proficiency, Respectful.

Description :

    1. Organized and maintained an efficient and effective office that handles a variety of tasks for the administration, staff, students, and parents of the school.
    2. Performed secretarial and clerical tasks of a varied nature.
    3. Distributed mail and handle correspondence of the office.
    4. Responded to routine requests for information and transcribing, word processing and proofing letters and responses.
    5. Registered new students, secured appropriate student records , maintain confidential student records and transfer records to PEIMS department.
    6. Maintained attendance data for each staff member, recording attendance, absences, substitutes and other required information.
    7. Prepared attendance reports, coordinated with payroll; as required.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
High School Diploma In Academics

Substitute Secretary I Resume

Summary : Detail oriented self-starter with 20 solid years of office administration experience providing clerical support to upper management. Including internal and external meeting coordination, preparation of meeting materials. Effective project coordination in completing assigned tasks while interacting with multiple departments or agencies.

Skills : Microsoft Office, ESchoolPlus, Aeries, Aesop, Q-Web,.

Description :

    1. Answered phones utilizing bilingual interpretation skills when necessary.
    2. Established and maintained numerical, alphabetical and subject matter files.
    3. Maintained filing systems both electronic and hard copy.
    4. Collated, indexed and organized CAASP results.
    5. Processed accounts receivable and Payroll/timesheets.
    6. Prepared requisitions, process purchase orders, and invoices Provide First Aid to students, including taking temperature, applying bandages and providing legally consented medication dosages as needed.
    7. Provided One-on-one aide for special education students.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
Administrative

Substitute Secretary I Resume

Objective : Experienced public relations specialist with extensive knowledge in content creation and management, networking, and social media management.

Skills : Microsoft Office, Adobe Photoshop, Adobe Photoshop, Adobe Premiere, Excel, Email Marketing.

Description :

    1. Supported the needs of the daily operation of the school including answering phone calls, taking messages, screening calls, and scheduling appointments.
    2. Maintained records and carry out assignments as given by the school principal.
    3. Monitored student's dismissal, making sure that parents and guardians have the appropriate identification and permission to pick up students.
    4. Maintained school budget including the purchase order process, collect, and process money for special events.
    5. Monitored security door and sign In/Out logs for students, staff, and visitors.
    6. Prepared documents and letters including staff and daily announcements, staff directory, and notices.
    7. Maintained computerized attendance records for students and staff Resolved complaints of students/parents as tactful as possible Provided .
Years of Experience
Experience
2-5 Years
Experience Level
Level
Executive
Education
Education
Bachelor's In English

Substitute Secretary II Resume

Headline : High energetic individual wishing to secure employment utilizing background in an office setting as well as certification in elementary education.

Skills : High level of customer service safisfaction, adept with computer entry, high energy and positive.

Description :

    1. Included assisting the Specialists in the Business Office by keying in employee absences and their corresponding substitute for payroll, typing business letters, keying in direct deposit codes.
    2. Received daily ECSE and SPN trips for the month, file in order by bus number and date and figure each day's miles from odometer readings and total for the month.
    3. Received daily transitions, building trades and health and wellness trip miles for every month, file in order by bus and date.
    4. Figured each day's miles from odometer readings and total for the month.
    5. Performed general clerical duties Desk reception Phone reception.
    6. Fulfilled secretarial/clerical responsibilities of permanent secretaries during short term/long term and emergency absences Assisted in ongoing .
    7. Filled in as needed in administrative roles supporting various levels of administration.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
B.S. In General Studies

Substitute Secretary/Assistant Resume

Summary : To be an intricate part of your team to work towards common goals as a team, continue to expand knowledge.

Skills : Customer Service, Data Entry, General Accounting, Office Equipment, Windows 95 & Up, Excel, Office Applications.

Description :

    1. Served as a mid-point between factalty and parents of students as well as students themselves to communicate question and concerns.
    2. Worked one on one with the principal of the school to review the daily schedule and get the prepared for the day at hand.
    3. Helped assitist with behavioral issue when they may araise by helping with the necessary paperwork and drafting letters home to parents.
    4. Constructed purchase orders for schools as well as dealing with the shipping a receiving of this inventory.
    5. Helped with setting up and perparing new bus routes for the school district.
    6. Managed telephone calls Prepare and distribute letters Sort and classify mail Process forms Maintain scheduling Handle finances.
    7. Responsible for daily attendance and food service reports.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
BS In Business Administration / Management

Associate Substitute Secretary Resume

Headline : Seeking a position with a results-oriented company, that is looking for an ambitious and career conscious person, where acquired skills will be utilized toward growth and advancement.

Skills : Buildinglink, Onesite, Yardi, Resident Background Screening, Mortgage Questionnaire.

Description :

    1. Organized and maintained an efficient and effective office that handles a variety of tasks for the administration, faculty, students, and parents of the school.
    2. Performed secretarial and clerical tasks of a varied nature.
    3. Distributed mail and handle correspondence of the office, responding to routine requests for information and proofing letters.
    4. Ensured that all communications from the office meet proper written and oral English standards.
    5. Maintained appropriate and confidential student records.
    6. Maintained attendance data for each staff member, recording attendance, absences, substitutes, and other required information.
    7. Operated a computerized Xerox and entered data into computer.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Real Estate Pre

Assistant Substitute Secretary I Resume

Objective : A position where can use experience and training to make positive contributions in a department that promotes individual opportunity and professional growth.

Skills : Microsoft Office, Customer Service, Management, Administrative Assistant, Payroll.

Description :

    1. Answered telephone and take messages.
    2. Answered questions regarding Community Education courses.
    3. Prepared correspondence.
    4. Respond to e-mails.
    5. Prepared load count and Excel Spreadsheet for Community Education department.
    6. operated a variety of office machines, and utilize word processing, data base and spread sheet programs on the computer Skills Used Computer skills.
    7. Preformed 7 week maternity leave for Administrative position at Holland Public Schools Food Service Coordinated services for Holland Public .
Years of Experience
Experience
2-5 Years
Experience Level
Level
Executive
Education
Education
Medical Office Assistant

Substitute Secretary Resume

Objective : Dependent upon position but may include receptionist duties, typing, filing, answering phones, copy work, special projects and interaction with high school students.

Skills : Microsoft Office, Google Drive, Typing, Communications.

Description :

    1. Monitored and authorized entrance and departure of employees, visitors, and other persons to guard against theft and maintain security of premises.
    2. Operated office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, Point-of-Sale programs, and other applications.
    3. Answered telephones and give information to callers, take messages, or tranfew calls to appropriate individuals.
    4. Travelled to post offices and other businesses to pick up the mail and deliver outgoing mail.
    5. Collected and recorded transportation information to redirect children to the correct location.
    6. Organized, alphebetized, and filed notes and memos.
    7. Changed the views of a secretary in some visitors and children.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Executive
Education
Education
Graduate In Business