Accounting Administrative Assistant provides support to Accounting Managers. The roles and responsibilities mentioned in the Accounting Administrative Assistant Resume include invoicing, assisting with accounting procedures, handling payments and other accounting tasks. They are responsible for collecting financial data and filing it to help in better business planning. Accounting administrative resume also features responsibilities like arranging meetings between accounting departments and executive teams, creating business planning presentations for the accounting department and managing office supply inventory and departmental budgets. They also supervise financial risk in administrative and general expenditure.
The important skills of an accounting administrative assistant are good knowledge of computers and accounting software, fluency in accounting and other financial subjects, being detail oriented and having good communication abilities. A must-have characteristic is being well organized with the ability to meet all deadlines. The minimum qualification required for this job role is basic bachelors with specialization in accounting.
Summary : Detail-oriented Accounting Administrative Assistant with over 10 years of experience in financial reporting, cash management, and administrative support. Proven ability to streamline processes and enhance operational efficiency.
Skills : Typing Speed 50 WPM, 10-Key Data Entry Proficient, Professional Phone Etiquette, Meticulous Attention to Detail
Description :
Supported accounting and risk management departments for a natural gas wholesaler, ensuring compliance and accuracy.
Managed office operations including greeting guests, answering phones, and processing mail and packages.
Assisted in cash management by performing data entry for vendor and customer transactions.
Verified invoices against purchase orders, ensuring accuracy in quantities, prices, and payment terms.
Distributed invoices to counterparties via email and mail, maintaining clear communication.
Processed checks, wires, ACH transfers, and deposits, ensuring timely payments.
Prepared daily, weekly, and monthly reports for accounts payable and receivable forecasting.
Experience
10+ Years
Level
Consultant
Education
Diploma
Senior Accounting Administrative Assistant Resume
Summary : Detail-oriented Accounting Administrative Assistant with 10 years of experience in financial reporting, accounts payable, and administrative support. Proven ability to enhance operational efficiency and ensure compliance with regulations.
Prepared accounting and journal entries for quarterly and annual financial reporting.
Processed accounts payable and generated financial reports using QuickBooks.
Drafted technical reports for SEC filings, ensuring compliance with regulations.
Coordinated corporate meetings, preparing agendas and minutes for management review.
Maintained comprehensive records, including auditor reports and corporate resolutions.
Managed corporate insurance policies for directors and officers, ensuring compliance.
Filed corporate documents with state agencies for licensing and tax compliance.
Experience
7-10 Years
Level
Senior
Education
BSA
Accounting Administrative Assistant Resume
Summary : Detail-oriented Accounting Administrative Assistant with over 10 years of experience in financial management, accounts reconciliation, and administrative support. Proven ability to enhance operational efficiency and maintain accurate financial records.
Managed accounts payable and receivable, ensuring timely processing and accuracy of financial transactions.
Facilitated internal and external audits through meticulous documentation and compliance with financial regulations.
Monitored client payments and proactively followed up on overdue accounts to maintain cash flow.
Reconciled discrepancies between accounts receivable and general ledger, ensuring accurate financial reporting.
Balanced monthly general ledger accounts, accurately recording costs and month-end accruals.
Resolved vendor payment issues and discrepancies, maintaining strong supplier relationships.
Supervised the processing of invoices, purchase orders, and expense reports, ensuring adherence to company policies.
Experience
10+ Years
Level
Consultant
Education
BSA
Accounting Administrative Assistant Resume
Summary : Detail-oriented Accounting Administrative Assistant with 10 years of experience in financial management and administrative support. Proven ability to streamline processes, enhance accuracy, and maintain confidentiality while managing multiple tasks efficiently.
Resolved vendor and customer accounting inquiries promptly, enhancing relationships and trust.
Ensured confidentiality and security of financial files, maintaining compliance with regulations.
Managed cash forecasting and assisted QuickBooks users, generating weekly status reports and overseeing invoicing.
Developed a comprehensive project report to keep invoicing current and support cash forecasting.
Created a daily cash forecasting spreadsheet, advising stakeholders on available funds for payables.
Improved collections processes, reducing aged accounts receivable by promoting electronic invoicing and payments.
Utilized QuickBooks notes to enhance team communication and project tracking.
Experience
7-10 Years
Level
Senior
Education
BSA
Accounting/Administrative Assistant I Resume
Summary : Detail-oriented Accounting Administrative Assistant with 10 years of experience in financial reporting, expense management, and administrative support. Proven ability to enhance operational efficiency and ensure compliance with corporate policies.
Verified, reviewed, and processed expense reports, ensuring compliance with company policies.
Maintained organized expense report files and addressed inquiries promptly.
Assisted in implementing new expense reporting and travel systems to enhance efficiency.
Managed daily operations of travel systems, providing support to employees with processing issues.
Investigated expense variances against corporate travel policy, resolving discrepancies effectively.
Processed customer invoices and credit/debit memos accurately within the ERP system.
Supported monthly closings and journal entry processing, contributing to timely financial reporting.
Experience
10+ Years
Level
Consultant
Education
AAS Accounting
Accounting Administrative Assistant Resume
Summary : Detail-oriented Accounting Administrative Assistant with over 10 years of experience in financial management, invoice processing, and client relations. Proven ability to enhance operational efficiency and support accounting functions.
Skills : Time Management, Data Entry, Accounts Payable, Accounts Receivable
Description :
Managed accounts receivable and payable, verifying invoices and requisitions for services, and posting payments in QuickBooks.
Performed reconciliations of credit card transactions and cash deposits, ensuring accuracy in financial records.
Posted journal entries, participated in monthly closing, and reviewed vendor accounts for discrepancies.
Issued expense reimbursements and calculated monthly commissions for attorneys, ensuring timely payments.
Created presentations, spreadsheets, and P&L reports for executive review, enhancing decision-making processes.
Maintained client financial and case information, ensuring data accuracy and confidentiality.
Analyzed pivot table data to identify trends and propose solutions for improving profitability.
Summary : Detail-oriented Accounting Administrative Assistant with 10 years of experience in financial reporting, data management, and office administration. Proven ability to enhance efficiency and accuracy in accounting processes.
Reconciled financial records by verifying entries and comparing system reports to ensure accuracy.
Analyzed and recorded expenses to accounts and cost centers, ensuring compliance with budgetary guidelines.
Managed supplier payments by monitoring discounts, verifying federal ID numbers, and preparing checks.
Resolved discrepancies in purchase orders, contracts, and invoices, ensuring timely payments and accurate documentation.
Maintained accounting ledgers by verifying and posting transactions, ensuring up-to-date financial records.
Reconciled supplier accounts by reviewing monthly statements and related transactions for accuracy.
Executed month-end close processes, including journal entries and balance report preparation.
Experience
7-10 Years
Level
Senior
Education
BSA
Accounting / Administrative Assistant Resume
Summary : Detail-oriented Accounting Administrative Assistant with 10 years of experience in managing accounts, processing invoices, and ensuring compliance. Proven track record in improving financial processes and enhancing operational efficiency.
Skills : Account Reconciliation, General Ledger Management, Records Management, Sage Accounting Software, Accounts Payable
Description :
Managed daily accounts receivable and payable, ensuring accurate financial records.
Processed invoices and billing for transportation services, maintaining compliance with company policies.
Reconciled financial statements and accounts, identifying discrepancies and resolving issues promptly.
Coordinated with dispatch to ensure timely collection of payments and resolution of billing inquiries.
Maintained accurate records of liability insurance for new hires and processed related documentation.
Assisted in onboarding drivers by managing new hire paperwork and ensuring compliance with regulations.
Generated weekly financial reports to monitor account status and identify areas for improvement.
Experience
7-10 Years
Level
Senior
Education
AAS Accounting
Accounting Administrative Assistant Resume
Summary : Detail-oriented Accounting Administrative Assistant with over 10 years of experience in financial data management, accounts payable, and administrative support. Proven ability to streamline processes and enhance operational efficiency.
Skills : Data Entry, Numeric Data Entry, Office Administration, Client Communication, Financial Reporting
Description :
Managed the collection and organization of financial data for accurate data entry and filing.
Evaluated projects using the company management database to ensure compliance and efficiency.
Coordinated meetings between the Accounting department and executive team to facilitate communication.
Extracted and analyzed information from the company database for payroll and financial reporting.
Developed business planning presentations for the Accounting department to support strategic initiatives.
Gathered and filed all accounting reports systematically to enhance retrieval efficiency.
Responded to inquiries from management and vendors regarding invoices and payments promptly.
Experience
10+ Years
Level
Consultant
Education
AAS Accounting
Accounting Administrative Assistant III Resume
Summary : Detail-oriented Accounting Administrative Assistant with 10 years of experience in financial management, payroll processing, and vendor relations. Proven track record in maintaining accuracy and efficiency in accounting operations.
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