Accounting Administrator Resume Samples

Description :

1. Working directly with the CEO, performing corrective actions such as correcting cost center locations, expense codes, and fund sites.
2. Proofreading reports for accuracy, updating and maintaining financial records concerning all expenditures, including company credit cards and employee reimbursement reports.
3. Identifying proper accounts for transactions to be posted to the general ledger. Reconciling vendor/bank account statements and resolving discrepancies.
4. Identifies proper accounts for transactions to be posted to the general ledger. Processes vendor invoices and discounts according to policy, and ensures payments are sent within the appropriate time frame according.
5. Working as an auditor on specified audit assignments which facilitate the efforts of the team and provide experience in independently planning and conducting complete audit assignments. The auditor applies conventional audit techniques to complete relatively uncomplicated evaluations.
6. Verifying reports against source accounts and records to determine the reliability of data and accuracy of computations, reconciling accounts and verifying the detail of recorded transactions, tracing item through ledger and accounts to original media from which they were recorded.
7. Verifying the appropriateness of charges such as labor and materials and the transactions were properly recorded and that products or services were actually provided.

Experience

7-10 Years

Level

Senior

Education

BS Accounting

Description :

1. Responsible for timely processing of multiple invoice batches accurately daily through sage.
2. Ensure proper authorizations and invoice approvals are documented in accordance with company policies before invoices are processed.
3. Ensure proper general ledger account coding by department and project using reference codes.
4. Provide accurate and prompt response to both internal and external payment inquiries. Respond to request via phone, email or scan.
5. Maintain consistency in vendor maintenance database and set up new vendors in system as needed.
6. Assistance with weekly check run including identifying vendors to be paid based on terms. Printing checks, matching them with processed vendor invoice voucher numbers.
7. Obtain required signatures for checks and prepare for mailing of payment to vendors.
8. Maintenance of physical vendor files. Heavy filing of paid invoices, voucher, and printed check registers.
9. Strong detailed organization and management with the ordering of the finance department office supplies.
10. Reconcile vendor statements requesting invoices for payment adjustments if needed and obtain payment for outstanding credit balances.
11. Maintain strong relationship with vendors. Assistance with year-end audit including providing support for auditors request.
12. Accurately enter captured sale revenues from aloha check-out slip of food, wine, liquor, cash, and eps credit card batch settlement in monthly bar sales journal.

Experience

10+ Years

Level

Senior

Education

BS

Description :

1. Receive and bill material transfers from other branches shipped direct to customers.
2. Bill customer tickets for material shipped direct to customers from vendors.
3. Customer service- handled requests from customers for invoice and statement.
4. Copies, tax issues, emailing customer invoices directly from local branch due to special needs of their billing, assisted in handling errors in billing.
5. Entered certain customer invoices into their electronic billing program.
6. Assisted cash app with posting payments that did not match invoices exactly.
7. Ran credit card cash batch report and sent to central receivables for posting.
8. Checked cost differences on all tickets showing a loss and corrected those that could.
9. Overseer of vendor rebates, making sure that all material billed daily with items.
10. Add new "ship to" addresses and sales tax codes if applicable to customer accounts.
11. Created and processed all vendor returns. Created applicable a/p vendor debits for those returns.
12. Responsible for reports on canceled tickets, reports for delivery tickets shipped but not billed, report for material transfer from another branch that was shipped and not received.

Experience

10+ Years

Level

Management

Education

Diploma

Description :

1. 20 hour work week overseeing the daily accounts payable, accounts receivable and customer invoicing processing and management.
2. Processing vendor checks runs and wire transfer payments of approximately $250,000 per week.
3. Maintaining vendor remittance information and file all vendor invoices.
4. Reconciling bank balances and recording general ledger entries on a daily basis.
5. Generating the marketing department actual expenses monthly for the marketing director.
6. Working with the accounting supervisor to reconcile the general ledger and bank statements at month end.
7. Performing various administrative duties such as scheduling travel arrangements, scheduling and coordinating meetings, ensuring that all itar standards are enforced when visitors are in the building and purchasing office supplies.
8. Assisting the engineering department in document revision control for mechanical drawings and bills of material using SolidWorks and simple track.
9. Assisting the procurement manager with vendor purchasing and creating purchase orders in our ERP system during a department restructuring.
10. Assisting the sales and marketing department with company hosted events.
11. Working directly with the CEO and productivity consultant to create and format an official company playbook detailing the responsibilities and the procedures of each department.
12. Ensuring that the front lobby and customer visited areas are clean and organized.

Experience

2-5 Years

Level

Freelancer

Education

Diploma

Description :

1. Solve invoice problems that accounting clerks cannot solve on their own.
2. Monitor company credit cards for the CEO, director of sales, the president, and vice president of the company.
3. Handle cash transfers for payments or transfers of inter-company accounts for amounts of $10,000 or less without supervision.
4. Set up new hires in our expense management program and monitor on a weekly basis.
5. Train new hires to the accounting department of office procedures and duties. Assist engineers in fat tests for capital equipment in preparation for shipment to customers.
6. Collected over $2,000,000 in past due accounts over 120 days old, brought all accounts to current status the first three months of employment.
7. Re-organized filing system for accounts payable which resulted in saving the company the cost of an accounts payable clerk - $30,000 per year.
8. Trained in purchasing so problems with invoices could be solved and vendors paid in a timely fashion.
9. Negotiated contracts for trash removal resulting in savings to the company of $2,000 per year.
10. Pointed out that some contracts had an automatic renewal clause which resulted in the removal of the clause in all contracts with vendors.
11. Set up and monitored discount vendors ensuring timely payments and saving the company $16,000 per year.

Experience

7-10 Years

Level

Executive

Education

BS

Description :

1. Prepare and finalize monthly corporate financial statements for corporate distribution.
2. Participate in monthly, quarterly and annual closing processes ensuring timely completion.
3. Of all general ledger postings and successful completion of all closing activities within.
4. Manage indirect cost structure through maintenance of DCS indirect cost/base pool setup.
5. Prepare DCS monthly indirect cost pool entry and indirect pool/base allocation reconciliation.
6. Maintain monthly subcontractor accrual template/entry in coordination with the project manager.
7. Record daily corporate cash receipts and maintain cash forecast management tool.
8. Prepare adjusting and recurring journal entries for the month-end close process.
9. Responsible for annual corporate financial statement audit preparation and audit support.
10. Support preparation of organizations annual incurred cost submission to DCAA.
11. Provide recommendations for accounting policy procedure changes to ensure efficiency.

Experience

7-10 Years

Level

Executive

Education

BS Accounting

Description :

1. Responsible for preparing and providing extensive accounting and billing services for a leading telecommunications company installing structured cable systems to client facilities, within the Washington, DC metropolitan area.
2. Prepared and posted monthly asset depreciation. Filed and made payment of property tax assessments.
3. Processed new applications, and renewed existing company business licenses. Assisted the CFO in end of the month and annual accounts cut off and closing.
4. Prepared and processed business invoices, purchase orders, expense reports, credit memos and payment transactions for five separate branch office locations, ensuring the timely and accurate payment of all bills and expenditures.
5. Interacted with account management and operations personnel to confirm the accuracy of data. Reconciled all vendor invoices with corresponding purchase orders and receiving documentation.
6. Generated and posted daily, monthly, and quarterly reports for net100 management, maintaining detailed accounting files and supporting documentation.
7. Managed petty cash and related transactions including maintaining record log, monitoring withdraw approvals, issuing receipts, and balancing all cash funds for the branch offices.
8. Researched departmental discrepancies initiated by vendors, clients, and employees. Troubleshoot processing issues and inquiries, preparing memos and corresponding reports, if necessary, to develop, document, and communicate solutions to accounting requests.
9. Processed payments and printed vendor checks at scheduled intervals or as needed, adhering to all business contracts and established deadlines.
10. Prepared corporate bank deposits, and monitored online banking accounts and transactions daily.
11. Prepared and distributed 1099s, and completed business credit applications. Managed retail sales tax collection and payments, supporting business tax filings and returns for audit.
12. Worked as a liaison between branch office staff, banking administrators, and third-party providers in relation to all levels and stages of financial transactions for the company.

Experience

10+ Years

Level

Senior

Education

BS Accounting

Description :

1. Handle daily input of invoices, statement reviews on a daily basis, field collection calls, work with branch administrators to approve invoices. Initialized payables to purchase orders. Requested missing invoices from vendors, troubleshoot any discrepancies.
2. Post account payable and receivable, disbursements, expense vouchers and receipts.
3. Input payments by typing invoices numbers, scanned checks information, general ledger content, and other records. Use sap accounting software program, calculator, and excel spreadsheets to process business transactions.
4. Work closely with various team members and the credit department regarding accounts, etc.
5. Perform a/p, a/r, process and pay garnishments, banking transactions, positive pay, coordinate expense reports from employees and process, collections, etc.
6. Cash management of a/p and a/r activity on a daily basis. Posted entries to the GL and researched any discrepancies between the GL and the bank statements.
7. Created a spreadsheet for the general ledger posting process that ensured accuracy and reduced the potential for fraudulent activity.

Experience

2-5 Years

Level

Junior

Education

Certificate

Description :

1. Drive the initiative to research and gain an in-depth knowledge of contract agreements with airlines, differences in policies, commission rates and handling of debit memos, resulting from non-adherence to industry regulations.
2. Responsible for accounts receivable, accounts payable, chargebacks and reconciliation of corporate credit cards. Uses the trams back office system to post transactions.
3. Diligently researches discrepancies and disputes claims in accordance with contractual agreements. As a result, successful in reducing outstanding memos by 80%.
4. Took the initiative to revise the process workflow to capture discrepancies in a/r and g/l. Analyzed loopholes in existing process and extended chart of accounts to identify inconsistencies in transactions thereby realizing a 90% reduction in errors.
5. Works closely with the accountant to ensure that all posted transactions are in compliance with GAAP.
6. Creates and maintains specialized sales activity and revenue reports utilizing ms excel including v-lookup and pivot table as needed.
7. Monitors daily activities of a/r, a/p, and chargebacks. Involved in the year-end closing process including posting of g/l entries.
8. Acts as an advocate for clients with special refunds requests for non-refundable tickets that are above and beyond the responsibility of a travel agency.
9. Provides investment management services to individuals, partnerships, trusts, retirement accounts and institutional clients.
10. Due to excellent past performance as an employee, recruited as a consultant to participate in the creation of specialized reports to meet new government rulings.
11. Researched account performance accuracy based on s&p 500 and dow jones industrial averages. Downloaded data and created excel worksheets with various formulas to analyze results.

Experience

7-10 Years

Level

Executive

Education

Associates in Accounting

Description :

1. Responsible for managing daily incoming premium and commission processing of over $550m in premium payments and $550k in commissions within strict timelines.
2. Manage electronic fund transfer, wires, ach and reconcile on daily basis for incoming premium.
3. Performed regular account reconciliations ensure accurate posting of premiums and commissions.
4. Responsible for performing analysis on financial reporting to ensure correct posting of premium and commissions during month-end, quarter-end and year-end.
5. Subject matter expert on processes, drafts procedures for business continuity plan and provide training to the team as required.
6. Maintains high services levels based upon ability to determine clients needs, consistently achieves customer satisfaction, and resolve complex issues and find resolution.
7. Assist in department projects with hands-on process improvement approach by assisting in providing solid business requirements, strategically mapping out the project scope, assist with grooming of user stories for defects and enhancements.
8. Assisted in user acceptance testing, sign-offs for multiple systems utilized within our team.
9. Practice lean thinking and kaizen theory in all projects which has resulted in efficiencies and increase in productivity.
10. Manage relationship and provide customer service to third party administrators, regional service managers, field staff and policyholders.
11. Managed project for revamping the department correspondence, policy and procedures.

Experience

10+ Years

Level

Management

Education

BS Accounting