Administration Specialist Resume Samples

The primary role of an Administration Specialist is to render business, hospitality, clerical and communication support to the enterprise. Though the job title is similar to that of a secretary or an admin assistant, these Specialists execute additional responsibilities, some of which are listed in the Administration Specialist Resume–preparing and maintaining office documents, scheduling meetings, organizing training and client meetings; monitoring and managing expenses, managing the senior manager’s calendar; reviewing and revising work orders, monitoring service calls, handling escalated issues, and ensuring that the office operations comply with standard rules and regulations.

To become an Administration Specialist, these skills prove to be fruitful – a good knowledge of administration operations, the ability to make administrative and procedural decisions, the ability to plan, develop and coordinate multiple projects; sound grasp over office management principles and procedures and skill in organizing resources. A Bachelor’s degree with related management experience is commonly seen on successful resumes.

Administration Specialist Resume

Summary : A reliable and detailed-oriented Administration Specialist with the expertise of 30 years in new business underwriting, licensing/contracting, commission processing and compliance. Extremely flexible and effective when multitasking and prioritizing work assignments each day to ensure deadlines are met. A team player who always has a positive attitude and gets along well with co-workers and peers. Recognized for implementing processes and procedures that increase efficiency and productivity.

Skills : Word,, CMS, ZOHO, Powerpoint, Internet Research, Management, Leadership, Excel, Event Coordination

Description :

  • Reviewed life, disability, annuity and investment applications before submission.
  • Utilized in-depth product knowledge to provide support by serving as a direct liaison between the agency and the home office.
  • Assisted with managing cases through underwriting to paid status by serving as a communications liaison between the agent and the home office.
  • Effectively managed to contract licensing/appointment and commission processes, ensuring that operations were in compliance and were carried out in a timely and accurate manner.
  • Succeeded in getting cases approved and issued within 48 hours upon receipt in the home office (for cases below $2m face amount) by ensuring all applications were completed accurately and all relevant information was provided.
  • Implemented a paperless work environment in life new business department, resulting in - eliminating or greatly reducing the use of paper.
  • Made all documentation readily available and information sharing easier.
  • Made clients information more secure by ensuring information was only accessible to authorized personnel in the agency.
Years of Experience
Experience
10+ Years
Experience Level
Level
Consultant
Education
Education
BS

Administration Specialist Resume

Headline : Motivated Administration Specialist seeking a position in a challenging environment. Experience in successfully providing administrative and secretarial support to the operational department. Proficient in a range of computer applications. Great communication and customer service skills. Proven ability to efficiently plan and manage multiple assignments to meet deadlines.

Skills : Microsoft Windows XP, Vista, Windows 7, Outlook, Excel, Word, Lync, Visio; QAD, Diamond, Salesforce, Oracle, QuickBooks

Description :

  • Assisting treatment Director, Psychiatrist, with office support so operating is efficiently maintained in our 16-bed facility.
  • Serving as a behavioral health lpn assisting a team of psychiatric providers, registered nurses, social workers, and occupational therapists in implementing individual treatment plans for patients with mental illness and chemical dependency.
  • Ensuring doctor’s orders are done efficiently and in a timely matter. Orders may include medication changes, procedures, laboratory, consults, and more.
  • Assisting patients in setting and maintaining positive/attainable goals while following the individual treatment plan.
  • Assisting patients with finding resources in the community to help in the treatment process and successful discharge.
  • Leading work skills in organization and the ability to react to sudden changes in priorities with minimal difficulties meeting deadlines.
  • Providing logistical and technical support for the section webpage, mailings, conferences, round-tables, webinars, training videos.
  • Bookkeeping and accounting/budgeting/expense reports. Able to input data quickly and accurately.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Associates


Senior Administration Specialist Resume

Summary : Senior Administration Specialist with 9 years of service in the U.S Navy. Responsible for preparing correspondence, processing personnel records and verifying completeness, maintaining the security of personnel ensuring confidentiality and preventing misuse of sensitive material, ensuring the accuracy of aircraft and supply finances, advising managers of organizational policy and ensuring compliance with instructions and regulations.

Skills : Microsoft Office Word, Excel, PowerPoint, Outlook, Access Computer Software NALCOMIS, OOMA, DECKPLATE, NAVFIT 98 TOPS, EKM, ASM, NSIPS

Description :

  • Performed secretary, administrative and personnel functions for a military installation of over 250+ personnel.
  • Maintained attendance reports for civilian and military staff. Command leave administrator using navy standard integrated personnel system.
  • Reviewed completeness of incoming and outing correspondences, award submissions, and processed personnel evaluations. 
  • Maintained filing system of all approved correspondence and verifying security integrity of individual information. 
  • Provided on the job training of 50+ personnel and tracking of qualifications by using advanced skills management computer system helping maintain command readiness and qualifications are up-to-date.
  • Verified, tracked and issued inspections for 2,000+ aircraft support equipment ensuring fully functional status is maintained.
  • Assisted in creating various reports about the company’s overall results.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Management
Education
Education
College

Administration Specialist IV Resume

Summary : Dedicated, professional, team-oriented, adaptive, and fast learning Administration Specialist IV looking for a position that will allow the ability to utilize excellent written, organizational, personnel and problem-solving skills. Experience includes over ten years of executive, administrative and technical support with a heavy concentration on customer service, human resources, process Improvement, database administration, and order management.

Skills : Microsoft Office, Administrative, Management, Money Handling, Bookkeeping, General Ledger, Invoices, Journal, Training

Description :

  • Assisting with the content development and proofreading for presentations, whitepapers and handouts including reviewing decks, editing and formatting content for consistency.
  • Coordinating printing and shipments to offsite locations and collaborating with executives to ensure a timely delivery of content and materials.
  • Responsible for coordinating and planning worldwide executive meetings including catering, travel logistics, and offsite events.
  • Responsible for preparation and reconciliation of expense reports for executives and staff.
  • Generating weekly forecast, sales, service, revenue and backlog reports.
  • Acting Human Resources assistant for the Santa Clara office. Providing support for human resources and responsible for arranging the logistics of new hires, facilitating resignation processes, and managing/protecting a high volume of confidential data in the HR Legal and executive capacity.
  • Managing front lobby and receptionist, including training and managing staff.
  • Staff lead of customer relations team to support the RMA and rental equipment programs for internal and external customers.
Years of Experience
Experience
10+ Years
Experience Level
Level
Consultant
Education
Education
GED


Sr. Administration Specialist Resume

Summary : Committed and motivated Sr. Administration Specialist offering versatile office management skills, exceptional customer service, and decision-making skills. Strong planner and problem solver who is proficient at quickly learning new procedures and taking ownership of diverse projects. Professional demeanor, great initiator who adapts to change and exceeds expectations.

Skills : Bookkeeping, General Ledger, Invoices, Journal, Training, Microsoft Office, 40 Wpm, First Aid And CPR Certified

Description :

  • Performed personnel and general administrative duties utilizing manual and automated information systems to prepare documents, maintain personnel records and input audit and retrieve pay and employee information.
  • Researched and submitted quads related to personnel pay and created a tracking filing system for quads.
  • Prepared correspondence and maintained correspondence files and directives.
  • Prepared and processed personnel join and dependents documents on the computer.
  • Assisted with customer service and routing all voicemail messages to appropriate individuals.
  • Answered multi-line phones, directed office visitors and provided general information.
  • Developed specific goals and plans to prioritize, organize and accomplish work.
  • Communicated with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints.
  • Operated office machines such as photocopiers, scanners, facsimile machines and computers.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
BS

Administration Specialist Resume

Headline : Energetic, client-focused Administration Specialist with 6 years of expeirnece in analyzing applicants, verifying documentation and utilizing the diverse experience of mortgage loan processing to provide both the company and its clients with the best in loan solutions in a time-efficient manner.

Skills : Administration, Professional, Organizational, Communication, Hard Work, Interpersonal, Bilingual, Customer Service, Multitasked

Description :

  • Effectively communicated with loan officers on refinances and purchases using DU and LP underwriting programs to obtain the necessary information from the client for submission to the lender using encompass 360.
  • Maintained constant levels of organization while solely processing a high volume of loans for several loan officers.
  • Adapted to industry-wide changes by creating and maintaining task lists for the loan process, customized disclosures, and checklists for documents from clients which helped increase production and efficiency.
  • Monitored that all inspections are scheduled/ordered and fees collected accordingly, i.e. appraisal, title order, survey, tax transcripts, any utility inspections, verification of employment/rent/mortgage, credit supplement, etc.
  • Worked with clients, loan officers, attorneys and lenders on a daily to weekly basis via phone and email to maintain professional relationships.
  • Coordinated the delivery loan documents from the lender/closer to attorneys/paralegals ensure a smooth closing for the client.
  • Reviewed conditional approvals to ensure the correct and complete documents are requested and received from the client and delivered to the underwriter in a timely fashion.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
College

Administration Specialist III Resume

Summary : Administration Specialist III with 20 years of experience offering versatile office management skills and proficiency in Microsoft Office programs. To expand on a career that consists of administrative support involving excellent communication and customer service relations, focusing on project organization and creative design.

Skills : Records Management, Microsoft Word, Excel, Powerpoint, And Outlook, Personnel Management, Content Management, HR, Payroll, Accounting, Workers Comp, Safety & Data

Description :

  • Handling multifaceted clerical tasks (e.g., data entry, filing, records management and billing) as one of the assistants to the faculty and admissions director.
  • Coordinating travel arrangements, maintaining databases and ensuring the delivery of premium service to students. Quickly became a trusted assistant known for "can-do" attitude, flexibility and high-quality work.
  • Communicating effectively with multiple departments to plan meetings and prepare welcome packages for new students.
  • Establishing strong relationships to gain support and effectively achieve results.
  • Helping coordinate dozens of recruitment events (average of 12 large gatherings per year) that contribute to consistently high enrollment levels.
  • Entrusted to manage the office in the Supervisors absence. Providing timely, courteous and knowledgeable response to information requests, screening and transfers calls and preparing official school correspondence.
  • Helping develop and maintain schools website, students calendars, schedules, and students access to critical confidential patient information systems using healthconnect.
  • Verifying student and faculty credentials for employment and continuing education purposes.
Years of Experience
Experience
10+ Years
Experience Level
Level
Consultant
Education
Education
BA

Administration Specialist II Resume

Headline : Accomplished and energetic Administration Specialist with five years of expeirnece and with a solid history of achievement in Personnel Support. Motivated leader with strong organizational and prioritization abilities. Areas of expertise include professionalism and communications.

Skills : Microsoft Office Suite, Office Administration, Customer Service, Budgeting, Content Management, HR, Payroll, Accounting, Workers Comp, Safety & Data, Event Planning

Description :

  • Performed personnel and administrative management for marines and families.
  • Oversaw a full spectrum of administrative operations, system, and programs.
  • Communicated with senior management to create policies and procedures.
  • Processed special personnel actions, including promotions, awards, legal actions, accountability, and correspondence.
  • Managed personnel training, counseling, mentorship, records, and handled administrative issues.
  • Prepared meeting agendas, attended meetings, and made travel arrangements for office personnel.
  • Administered personnel and general administrative duties utilized manual and automated information systems to prepare documents, maintained personnel records and retrieved pay and employee information.
  • Compiled, copied, sorted, and filed records of office activities.
  • Performed audit and made entries in individual service records, completed various personnel- and pay-related forms and documents, and researched proper unit diary entry requirements.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Certification

Administration Specialist I Resume

Summary : Administration Specialist I offering excellent communication, computer skills, a military background and meets deadlines and works with a high level of multicultural awareness and adaptability. Hardworking and motivated professionals looking to transition from the U.S. Marine Corps to the civilian workforce. Highly motivated with more than 15 years of experience and actively seeks additional responsibilities and resolves problems quickly and efficiently.

Skills : Microsoft Office, Office Equipment, Multi-Line Phone System, Data Entry, Filing, Customer Service

Description :

  • Directly supported the commanding general in managing operation workflow.
  • Successfully trained staff in all office systems and databases, policies and procedures while focusing on minimizing errors and generating superior results.
  • Answered multiple phone lines, transferred calls to corresponding departments.
  • Performed administration tasks such as filing, developing spreadsheets, faxing reports, scanning documents for inter-departmental use.
  • Entered and retrieved the employee information using an automated information system.
  • Prepared organizational charts, wrote official correspondence, and maintained reports.
  • Scheduled meetings and conferences and assisted with travel reservations.
  • Performed a variety of office administrative functions, such as preparing correspondence and reports, processing mail.
Years of Experience
Experience
10+ Years
Experience Level
Level
Consultant
Education
Education
High School

Administration Specialist Resume

Summary : Administration Specialist who continually maintains a positive attitude while interacting with demanding clients. Committed to approaching tasks with tenacity and attention to detail. I am a reliable and competent professional with exceptional data entry and over 10 years of customer service skills. Maintained personnel records, technical libraries, daily correspondence in properly named files and able to retrieve when needed.

Skills : Coping Training, Behavior Modification, Case Planning And Management, Microsoft Office, Social Media Marketing, Client Relations, Data Entry & Analysis

Description :

  • Delivering outstanding customer service while answering a high volume of incoming calls.
  • Ensuring the integrity of the data in the hospital's computer system with respect to the patient.
  • Specifically obtaining and documenting referrals and/or authorizations for all patient appointments.
  • Collaborating with patient service areas to ensure a positive and effective patient.
  • Documenting accurate information on all patient accounts to ensure an effective workflow throughout the organization.
  • Serving as a resource for patients and others with questions regarding registration.
  • Modifying and reviewing invoices, preparing and analyzing AR and AP reports daily, performing credit/rebills operations, customer friendly reminders, bank reconciliations, and office/warehouse supply purchases.
  • Scheduling payments based on credit status. Negotiating terms and conditions with vendors and insurance companies, file taxes and submitting the biweekly payroll.
  • Maintaining the files, logs, and drug/alcohol testing per department of transportation laws and regulations.
Years of Experience
Experience
10+ Years
Experience Level
Level
Management
Education
Education
BA