Administrative Office Assistant role may differ from company to company, yet there are some typical responsibilities that are listed in the Administrative Office Assistant Resume sample as providing administrative support and assistance, answering and screening calls, receiving and directing visitors, handling requests, preparing and modifying documents, scheduling and coordinating meetings, preparing written responses on behalf of company, maintaining electronic hard copy, retrieving documents and preparing agendas.
A truly effective Administrative Office Assistant must have a high level of stress tolerance, self-regulating, Adaptability, possess reliability, consistency, and ability to learn and solve issues well and possess perfect administrative skills. To become an administrative office assistant at entry level an individual must possess at least a High School Degree or GED, however having a vocational program certificate will be a plus.
Summary : Dependable detail oriented Administrative Office Assistant seeking a position to better utilize my office management and accounting skills.
Skills : Administrative Support, Data Entry, MS Office, Multi-line, PeopleSoft
Composed and drafted all outgoing correspondence and reports for operation managers and the director of the company.
Kept organized documentation for each passenger/billing provider on file. Scheduled transportation services for multiple organizations such as wayne county health department,.
Trained new employees on: company policies and procedures, safety training, how to properly use software such as route match scheduling software, cts scheduling sofware, asset works, fuel gauge.
Verified and created reservations by communicating with various companies in wayne county.
Created many of the companys employee policies/manual including training and development.
Performed accounts receivable duties including invoicing, researching chargebacks, discrepancies and reconciliations.
Audited new customer files to verify medical necessity and satisfaction of services criteria.
Administrative Office Assistant Resume
Summary : I am a successful Administrative Office Assistant and Office Manager. I have ten plus years experience in operations and office management. I manage scheduling for all personnel of the company, maintain office maintenance and supplies, and all documents in and out of the office. I control inventory, and money that is paid by clients and to clients through the company.
Skills : Excellent Organizational, Communication and Customer Service, Attentive To Detail, Able To Quickly and Effectively Prioritize to meet deadlines
Coordinate scheduling of events, meetings, conferences for tarrant county college staff, faculty and board members, government and state officials, community agencies and various others who might contact campus and community outreach.
Access tarrant county college databases (ad astra, web advisor, datatel, intranet), to transmit electronic mail using (microsoft outlook), calendar of appointments of events, meeting, and conference calls, and schedule.
Managing event rooms and conference rooms setup to include, but not limited to, room layout, tables and chairs, audio and visual requirements, catering needs, and materials required for the event.
Deliver a consistent outstanding customer service experience when communicating through answering telephone, emails and face to face communication with visitors and staff seeking information about tarrant county college and its services.
Support the director of community and industry education by handling matters requiring simple research or non-technical knowledge to include research for grant funded programs, billing for classes and courses.
Maintain contracts for scheduled groups and events, provide cost projections, invoices and tracking of all revenue and expenses for each event.
Assist students with scholarship application processing, including opening application, updating application, drafts letters and assist with correspondence related to scholarship applications.
Perform data work by creating and publishing a master schedule to include an executable ongoing updated firm weekly schedule.
Manage and book reservation request and maintain room schedule through the ad astra reservation scheduling system.
Responsible for purchasing supplies and materials (office depot), as well as ordering and maintain office equipment through (denitech).
Assist students in their learning process by utilizing all appropriate college resources, materials, facilities, and educational technologies available to complement the teaching and learning process.
Maintain and review ad adstra reports to ensure accuracy and adequacy.
Administrative Office Assistant II Resume
Summary : Self-motivated, Career-minded And Result-driven Individual With Fifteen Years Of Challenging Experience In Office Management, Administration, Data Entry, Accounts Payable & And Customer Service. Strong Work-Ethics, Team-Spirited Attitude That Promotes Confidence And Builds Cohesiveness While Establishing a Good Rapport with People of diverse background.
Skills : Customer Service, Administrative, Management, Accounts Receivables, Invoicing, Scheduling, Front Office. Organization, Experienced In Excel, Outlook, Quickbooks
Used computers for various applications, such as database management or word processing to maintain information.
Greeted visitors or callers and handled their inquiries or directed them to the appropriate persons according to their.
Scheduled and confirmed appointments for clients, customers, or supervisors.
Opened, read, routed, and distributed incoming mail or other materials and answer routine letters.
Provided services to customers, such as order placement or account information.
Learned to operate new office technologies as they were developed and implemented.
Performed payroll functions, such as maintaining timekeeping information and processing and submitting payroll.
Collected and deposited money into accounts, disbursed funds from cash accounts to pay bills or invoices, kept records of collections and disbursements, and ensured accounts were balanced.
Operated office equipment, such as fax machines, copiers, or phone systems and arranged for repairs when equipment is working and responsible for stocking office supplies and equipment.
Administrative Office Assistant III Resume
Summary : Enthusiastic and well-organized Administrative Assistant with solid background in data entry, customer service, schedule management. Highly enthusiastic customer service professional with years client interface experienced.
Skills : Correspondence, Customer Service, Data-Entry, Microsoft Word, Receptionist
Create and maintain various reports through microsoft office for key managers on an as needed basis, Maintain and review record keeping, filing system, and scheduled reports.
Responsible for ordering supplies, answering the phones, and daily distribution of mail.
Schedule and arranged training classes for technicians and service representatives.
Schedule vacation and time off for 125 technicians and 100 service representatives.
Coordinate requests for workspace, service, and office equipment and other programs, such as charitable campaigns, employees recognitions.
Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisors/departments calendar.
Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate.
Administrative Office Assistant II Resume
Summary : To obtain a Administrative Assistant position that allows me to utilize my general office skills and experience in customer service. Twenty-five Years Of Administrative, Financial, Supervisory, and Housing Counseling Experience, Including Support Staff Supervision, Training, Policy & procedure Development, Budget Development, Payroll, and New Employee Orientation. Development Of Departmental Management Plans and Outline of Service Plans.
Maintain inventory in administrative building supply closet and recreation center supply room and order supplies as required.
Maintain inventory in medical closet inventory and first aid bags (except for preschool, afterschool and playcamp- those are maintained by childcare personnel). Order supplies accordingly.
Record copy count from each copier on the last business day of the month and report it to imagistics.
Design flyers according to marketing plans from programmers and implement marketing plans. Implementation may involve posting flyers in various jurisdictions and delivering packets of flyers to individual establishments.
Prepare and mail core on designated date. Collect saturated and presorted numbers to be mailed. Design, copy, and distribute encore to designated schools.
Assign work order numbers and input data in the work order information table in the computer using word.Maintain attendance information in the computer using excel. File attendance reports.
File, maintain, and retrieve corporate administrative documents, required records, and information reports.
Administrative/Office Assistant Resume
Summary : Provide support to management by handling all routine and administrative work such as coordinating office services, preparing budgets and cash flow statements, maintaining records, tracing information and organizing special projects. Communicate with other departments and retrieve information through established networks.
Skills : Customer Service, Inventory, Public Relations, Receptionist, Retail Sales.
Prepared daily reports, prepared bank deposits and performed other duties as assigned. Responsible for answering multi-line telephone system and taking messages.
Assisted multiple agents with various administrative duties such as making copies, faxing information, compose correspondence, manage data bases, scheduling meetings, create spreadsheets, presentations, reports and maintain hard copy files.
Opened, sorted and routed incoming mail, answered correspondence and prepared outgoing mail.
Operated and maintained office machines, such as photocopier and scanners, facsimile machines, voice mail system and personal computer.
Communicated with underwriting department and customer service for approval in resolving insurance discrepancies for applicants and claimants.
Updated mortgagee clauses and verified proof of auto insurance coverage (fr19 form).
Resolved customer and agent challenges through proactive investigation of issues in a liaison role.
Marked office calendar to coordinate departmental meetings, company processes, and linkage activities.
Acts as receptionist; answers telephone and personal inquiries; routes visitors and calls; secures information from appropriate sources and schedules appointments. Performs other related duties as assigned by department.
Administrative Office Assistant II Resume
Summary : Seeking a position in the Business Industry that will provide me with the opportunity to develop strong professional skills and make a positive contribution.
Skills : Customer Service, Medical Terminology, Microsoft Office Suite, Case Management, Insurance Verification, Training & Development, Medicaid, Accounts Receivable, Administrative Assistant
Provide a friendly, personable and approachable focus on consumer needs to ensure satisfaction at all times.
Effectively directed clientele to proper resources, parts, and repairs; ensuring customer satisfaction at all times.
Exceptional administrative responsibilities, providing the accuracy with all inventory control. Monitor monthly and yearly statements for all labor and parts, evaluating all documentation for inconsistencies.
Greet and maintain customer relations with a positive, enthusiastic, and professional delivery, priorities to meet customer and organizational expectations 100% of the time.
Complete all related administrative tasks under the request of general manager. Establish relationships with major insurance companies and appraisers, upload estimates and convert to balance estimates for accuracy.
Handling new business inquiries (potential analysis, forwarding of documents, rejections).
Prepare and make all daily deposits, assist with invoice processing and bank reconciliation.
Administrative & Office Assistant III Resume
Summary : Administrative professional possessing over 10 years of, customer service, clerical, administrative office support with transferable skills in these categories: purchasing, sales, accounting, training new hires, warehouse and inventory management, shipping and receiving, auditing, sales, HR payroll, Purchasing, Expense Reports, cashier, cash and check processing management, data entry, mail dandling, & bookkeeping. Excellent in numerous duties in a fast past and demanding environment.
Skills : Advanced in Microsoft Office Suite- Excel, Word, Outlook, Access, and PowerPoint. Team Player, team leader, people person, and work great with others. Detailed oriented & execute all tasks 100% accurately.
Update and redesign intranet web pages in regards to changes in business requirements.
Have knowledge of each dmv work center process for driver, vehicle and data management departments.
Managed the dvd work center moves working with outside vendors, over 100 dmv personal, and other agency employee. Negotiations of deinstallation, relocation, and installation of computers, data lines, phones, cubicles, furniture, and office equipment for driver, vehicle, and data management during a six month period.
Work with dvd directors, deputy directors, managers, and employees on reorganization of work centers.
Help managers to streamline processes in their work centers and make necessary changes within the work center to help reduce paper filing systems.
Track progress of commissioners compliant letters within the dvd areas, write and sometimes rewrite mangers point sheets interrupting virginia laws to base the letter upon.
Work with an agency credit card to make purchases, research products, speak with external stakeholders on dvds behalf to negotiate cost, use work center cost codes and the state procurement system e-va while following the state procurement laws.
Conduct research and perform statistical analysis for weekly and monthly production reports.
Create and maintain monthly reports for dvd management on excel spreadsheets.
Responsible for completion of special projects as assigned by the office administrator.
Administrative Office Assistant III Resume
Headline : Seeking a challenging position as an Administrative Assistant/Secretary, which will allow me to further utilize my existing skills and enable me to acquire new abilities.
Skills : Microsoft Office Suite, Excel, Word Processing, Data Entry, Purchasing, Collections, Inventory Management, Training, Scheduling, Budgeting, Customer Service, Call Center, Case Management, Phone, Electronic Health Records
Managed busy visitor and callers housing enquiries, set appointments, executed application procedures.
Evaluated grant applications, created excel spreadsheets, updated confidential information in databases.
Processed and compiled parking closure information and maintained accurate system status reports.
Handled request, educated customers, resolved deficiencies, and provided technical instructions.
Facilitated survey documents, provided directions, replenished orders, and organized correspondences.
Performed concierge duties, greeted clients, assisted in officers projects and manage office facilities.
Key - attains management and customer recognition for exceptional professional service.
Recognized as the star candidate for punctual attendance and great work performances.
Administrative Office Assistant II Resume
Objective : Administrative Office Assistant offering excellent computer skills who meets deadlines and works with a high level of multicultural awareness and adaptability as well as mulit-tasking, outstanding telephone, scheduling and documentation skills.
Skills : 70 WPM typing speed, Professional phone etiquette, Bilingual (read, write and speak), Excellent communication skills, Database management, Customer service-oriented, Flexible, Works well under pressure, Advanced clerical knowledge, Appointment setting, Critical Thinker Microsoft Excel Certified.
Perform a variety of office support and general clerical duties related to water conservation.
Enter, retrieve, process data and generate reports using tide mark and navaline systems.
Provide customer service to city of modesto residents & schedule appointments to help resolve water.
Conservation issues as well as provide basic information and assistance.
Receive and process water conservation rebates and generate pos for finance department to disburse.
Review and process water violation cases in tide mark and mail out to owner and water account.
Enter water waste reports in cassworks with follow up detailed information and reference sources.
Maintained a variety of complex recordkeeping and update filing systems to ensure accuracy and completeness of records, including confidential and sensitive materials.