HR Administrative Assistant Resume Samples

Description :

1. Primarily responsible for assisting the Executive VP of Human Resources on a variety of administrative and clerical duties that are necessary to run and maintain the department efficiently.
2. Schedule appointments, organize and maintain staff personnel files, travel arrangements and expense reports, annual budget, train new HR staff.
3. Coordinate the monthly Service Anniversary and Employee of the Month recognition ceremony, assist with company events.
4. Maintain three of the company scholarship programs and files.
5. Schedule, organize and order materials for companywide training, maintain conference room calendars and supplies.
6. Audit department invoices and prepare documents for payment to the finance department.
7. Administered company random drug testing forms and maintain files.
8. Administered employment verifications Gather information and build the monthly HR newsletter.

Experience

2-5 Years

Level

Junior

Education

Diploma

Description :

1. Worked with President, Vice Presidents, Directors and Managers to fill positions within their departments.
2. Attended recruitment events, job fair and local schools to introduce LifeBridge Health to potential applicants and to conduct screening interviews.
3. Developed and implemented effective process for hiring and retaining qualified candidates and employees.
4. Prescreened prospective employees, and administer pre-employment tests.
5. Interviewed applicants for vacant positions, noting qualifications, interests and availability for union and non-union positions.
6. Presented qualified candidates to hiring managers for consideration.
7. Scheduled selected applicants for employment physicals, administered internal posting system, posted position vacancies and maintained logs for job bidding disposition.
8. Prepared monthly reports recruitment reports for customers utilizing applicant tracking system and Lawson.

Experience

10+ Years

Level

Senior

Education

BS In Business Management

Description :

1. Prepare weekly and monthly garnishment reports for all 8 corporate and plant locations, partner with Accounts Payable to request checks for garnishments, match each payment with back up request for records, and mail checks to collector.
2. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
3. Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
4. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions; Order and dispense supplies.
5. Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
6. Schedule and confirm appointments for clients, customers, or supervisors.
7. Open, read, route, and distribute incoming mail or other materials and answer routine letters.
8. Conduct searches to find needed information or vendors, using such sources as the Internet.

Experience

2-5 Years

Level

Junior

Education

Bachelor's In Education

Description :

1. Served as the first point of contact and provided customer support to all Boeing visitors.
2. Dealt with all inquiries courteously and efficiently in accordance with the company policies.
3. Administered training database, prepared all documents and training records prior to training.
4. Reviewed training requests by departments managed and archived training records.
5. Provided administrative support to Human Resources, General Manager, Operations, and others as directed in the areas of document creation/maintenance, data maintenance, meeting organization, etc.
6. Administered payroll and submitted information to agencies for temporary workforce.
7. Assist with the collection, opening, and distribution of incoming and outgoing mail and deliveries.
8. Processed office supply orders and maintained accurate inventory controls.

Experience

2-5 Years

Level

Executive

Education

Master of Science

Description :

1. Provided administrative support for human resources office.
2. Interacted with employees regarding health benefits providing policy details and assisted with medical billing.
3. Assisted in recruiting procedures; prepared materials for job fairs and candidate screening.
4. Ensured smooth transition of new hires and exiting employees by processing the necessary documentation regarding mobilization and demobilization to and from the Middle East.
5. Maintained HR training manuals and developed job descriptions for new positions.
6. Crafted procedures to manage employee health benefits records, ensuring alignment with benefits guidelines and applicable regulations.
7. Developed and organized efficient systems for submission of employee medical claims, tracking outstanding balances, and monitoring payments posted.

Experience

2-5 Years

Level

Junior

Education

Bachelors Of Science

Description :

1. Establish and maintain computer records, including recruitment files.
2. Perform office services such as filing of documents, approving time, scanning and stocking of supplies.
3. Maintain an accurate employee telephone list and other necessary databases.
4. Assist with the testing of applicants, register applicants, and passing out needed paperwork.
5. Responsible for entering new hire paperwork, completing references and processing background checks.
6. Assisted with preparation of invoices and checks for mailing.
7. Created new hire orientation packets and other training documents.
8. Responsible for sorting and distributing all incoming mail.

Experience

7-10 Years

Level

Management

Education

High School Diploma

Description :

1. Assisted with interviewing, new employee orientation, resume searches, placing job postings online and in newspapers, tracking employee time and attendance, and maintaining personnel and medical files.
2. Prepared and edited documents to send to employees, attorneys and vendors, updated notices, employee information, and training information.
3. Maintained training files and prepared metrics spreadsheets/charts regarding said training.
4. Implemented Halogen Performance Review utilization across 2 plants.
5. Created material and administered training to personnel and upper management for entire Halogen Performance Review process.
6. Created the company's first promotional presentation which included animation and music that was played at the company's first job fair.
7. Reorganized and implemented a new training database to store all employee training files electronically.
8. Assisted with successfully implementing a new time and attendance system for the company.

Experience

0-2 Years

Level

Entry Level

Education

HS

Description :

1. Responsible for on-boarding and entering initial new hire information into the company database.
2. Set up background checks and drug screens through third party vendor.
3. Prepared and maintained accurate records, files and reports, including personnel employee records.
4. Assisted with facilitating new hire orientation as needed.
5. Answered incoming calls and transfer to appropriate staff members.
6. Performed general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
7. Maintained human resources records by recording transfers, terminations and changes in job classifications.
8. Welcomed and directed potential candidates and clients.

Experience

7-10 Years

Level

Consultant

Education

Business Management

Description :

1. Provide customer service to employees, applicants, visitors, supervisors, management, and other administrative staff.
2. Maintain HR filing systems by copying, closing, purging existing employee files and setting up files for new employees.
3. Assisting in payroll, garnishment, and deduction report processing and filing.
4. Experienced with managing multiple tasked while maiting an organized work environment and focusing on the task at hand.
5. Provide administrative support with the new-hire process to include emailing resumes and job applicants to the proper personnel.
6. Maintaining requisition system, I-9 verification and background checks, e-verify forms and then scanning all documents into the computer systems.
7. Supporting higher management with new hire paperwork and informing appropriate staff of new hire placements.
8. Take phone messages correctly and report them back to the correct person in a timely manner.

Experience

2-5 Years

Level

Junior

Education

Business Administration

Description :

1. Performed multi-state recruitment strategies in conjunction with hiring managers to include innovative recruitment techniques and maintaining open communication with hiring managers about needs.
2. Assisted with the company's efforts in carrying out the Affirmative Action goals and objectives through community outreach and developing partnerships to pipeline applicants of diversity.
3. Handled full life cycle of 1800 employees within HRIS to include new hire data entry, performance reviews, merit increases, status changes, executive approvals, termination processes, benefits selection and promotions.
4. Implemented and maintained the employee referral program.
5. Processed unemployment claims for both Washington and Oregon State's Employment agencies.
6. Trained management on I-9 best practices to ensure compliance with regulatory laws and agencies.
7. Assisted with data cleanup and analysis of annual compliance reporting.
8. Completed salary surveys of both exempt and non-exempt positions.

Experience

2-5 Years

Level

Executive

Education

Masters Of Arts

Description :

1. Training Coordinator Proficient in: Microsoft Word, Excel, Power Point, and SharePoint.
2. Excellent written, verbal communication and listening skills.
3. Strong organizational skill, ability to manage priorities and workflow.
4. Highly proficient in time management and work schedule management.
5. Flexibility, versatility, and willingness to work within constantly changing priorities with enthusiasm.
6. Strong problem solving experience with exceptional interpersonal skills.
7. Maintained all confidential employee records, day-to-day office duties to include answering telephone, reports, created and maintained spreadsheets and assisted employees as point of contact.
8. Demonstrated proficiency in directing and motivating fellow associates.

Experience

7-10 Years

Level

Management

Education

Diploma

Description :

1. Maintain complete and accurate employee files and filing system including information that is confidential Initiated and monitored background checks, test potential employees and send applicants for drug screens Maintain accurate roster and headcount of employees on each assigned shift.
2. Compile data from personnel files to create and update reports as well as maintain database and spreadsheets.
3. Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
4. Provide information to associates, regarding general knowledge of company policies, practices and operations.
5. Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
6. Open and review all mail directed to management staff.
7. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.

Experience

2-5 Years

Level

Junior

Education

Business