Lead Administrative Assistant Resume Samples

Description :

1. Paid bills through the APS system, separated & filed invoices daily, ran daily reports.
2. Processed new hire paperwork, insurance, and attended to HR details.
3. Assisted customer calls and provides backup support for switchboard needs.
4. Maintained detailed administrative and procedural processes to improve accuracy and efficiency.
5. Verified and logged in deadlines for responding to daily inquiries.
6. Provided support for the manager and sales team by developing a smooth operational workflow.
7. Assisted office staff in maintaining files and databases Set up meetings with clients and internal meetings Compose and send emails and proposals on behalf of managers.
8. Maintain and update monthly and daily calendars Facilitate communication between different production units Cleaning and organizing materials and electronic files.

Experience

2-5 Years

Level

Executive

Education

Administrative

Description :

1. Track and maintain inventory (classified hard drives, printers, scanners, computers, fax machines, etc.) utilizing the Integrated Logistics Management System (ILMS).
2. Prepare transfer out equipment forms and maintain a spreadsheet on disposition.
3. Prepare domestic & international travel electronically in the E-2 Solution online travel system.
4. Coordinated travelers' itineraries, lodging/meals, incidentals and expenses (MI+E); and arrange government/commercial transportation.
5. Monitor and analyze travel expenditures, advanced funds and claim submissions for budget tracking.
6. Skills used Microsoft Office and Excel and were taught to use the system that was in place at the time of employment to track and work with our service technicians.
7. Worked with customers along with service technicians and upper management and salesmen to maintain a smooth running department.

Experience

10+ Years

Level

Senior

Education

BA

Description :

1. Conducted detailed analyses of broad administrative programs and processes and made recommendations, accordingly, for improvement in the effectiveness and efficiency of work operations and organizational needs.
2. Responded to administrative problems brought to management's attention and relieved management of unnecessary interruptions and demands by handling matters of a general nature or referring technical matters to the appropriate individual.
3. Assisted management with special studies of administrative programs, functions, and work processes and presented findings, options, and recommendations via briefings, reports, and/or in writing.
4. Collected, reviewed, evaluated, and interpreted data as part of effectiveness and efficiency of work operations as well as researched and analyzed information and used experience with software tools to clarify and document results and findings.
5. Attended meetings with managers and participated in summarizing meeting notes and interpreting outcomes and objectives.
6. Answered questions, advised on record keeping methods and information control processes and coordinated with internal and external contacts to prepare special and executive reports.
7. Monitored administrative functions and transactions, and prepared reports utilizing various databases and automated systems for managers, staff, and external customers.
8. Advised management of any potential shortfalls in the front office and the facility as a whole and recommended solutions to deal with such problems.

Experience

2-5 Years

Level

Junior

Education

M.S. In Behavioral Sciences

Description :

1. Managed the day-to-day operations of the office. Organized and maintained files and records.
2. Planned and scheduled meetings and appointments. Prepared and edited correspondence, reports, and presentations.
3. Opened and distributed incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations Set up and upheld manual and automated information filing systems Ordered workplace supplies and maintain record Provided quality customer service.
4. Answer telephones Count children-to-teacher ration every hour Receiving and directing visitors Word processing Create spreadsheets and presentations for teachers Skills Used Extensive software skills Internet research abilities Strong communications skills Multitasking.
5. Responsible for performing administrative tasks like compiling and analyzing data and conducting market research Prepared management reports and maintained proper records of files.
6. Responsible for preparing outgoing mail and correspondence like faxes, e-mail and overnight packages Performed other administrative tasks as required Perform tasks assigned as the Quality Control Technician.
7. Creating, formatting and reporting results relating to Quality Control.

Experience

7-10 Years

Level

Consultant

Education

BS In Sociology

Description :

1. Plan and facilitate broad range of administrative functions and coordinate shipments, controls and disposition of DOD cryptographic devices.
2. Load program documents in SharePoint data repository as well as end-of-day production data into a worldwide DOD-owned data tracking system.
3. Manage and maintain database accounts by reviewing account shipment data into the fielded accounts and accept shipments on behalf of the US Government into the specialized controlled government account.
4. Review data shipment and transfer data and coordinate with transferors to ensure data integrity.
5. Assist authenticated users in gaining access to the authorization process and acquiring Authorization Control Number (ACN), which gains them Government consent to acquire certain controlled US cryptography.
6. Create database accounts, process ACN requests, and retrieve proof of deliveries from STARS account custodians and accept shipments into controlled US Government and foreign allied countries' accounts.
7. Formulate publication-ready briefing and report charts and tables using raw data sets.
8. Draft, edit and review contract deliverable specifications and procedures as required under contract.

Experience

10+ Years

Level

Senior

Education

Diploma

Description :

1. Coordinated work activities of subordinates and staff relating to employment, compensation, labor relations, and employee relations.
2. Handled understaffing, disputes, terminating employees and administering disciplinary procedures.
3. Entered numerical data into databases in a timely and accurate manner.
4. Conducted daily, weekly, and monthly inventory of supplies.
5. Scanned documentation and entered into the database.
6. Obtained scanned records and uploaded them into the database.
7. Trained new employees Corporate Communications Check accuracy of payroll paperwork Support for Field Service Manager & Technicians.

Experience

7-10 Years

Level

Management

Education

Business Management

Description :

1. Responsible for accepting, filing and processing healthcare applications.
2. Registering of patients upon arrival and dismissal.
3. Maintained availability of scheduling patients and updated records.
4. Managed the office team while the manager was out of the office or on vacation.
5. Entered listings into the Multiple Listing Service Planned and organized various activities for office agents and the community Created property flyers and other agent marketing pieces.
6. Handles a variety of responsibilities including customer service, controlling a multi-line phone system, sales, cashiering, inventory control, and invoicing for all departments.
7. Maintain the utmost client satisfaction by promptly and enthusiastically greeting and assisting customers.

Experience

2-5 Years

Level

Executive

Education

Diploma

Description :

1. Lead Administrative Assistant for the Office of Public Affairs and Office of the Director of National Intelligence.
2. Provided support to the Chief Media Relations, Chief Public Outreach, and the Chief Internal Communications.
3. Evaluated and conducted quantitative and qualitative analysis on the effectiveness of administrative programs or operations in meeting established goals and objectives.
4. Instrumental in developing the Public Affairs staff through scheduling interviews for job candidates and communicating with candidates about application packages and offer letters of employment.
5. Supported senior-level managers and acted as a liaison between senior management and executive support staff to facilitate work and accomplish objectives in a collaborative effort.
6. Managed the Director of Public Affairs calendar, conference room, meeting schedules, office supplies, and reviewed/disseminated incoming mail.
7. Developed programs and administrative reporting tools for serviced organizations to include data gathering and analysis of vital information.

Experience

5-7 Years

Level

Executive

Education

Master Of Science

Description :

1. Served as the primary point of contact for the Vice President with government officials and executives.
2. Processed accounts payable and receivable and maintained all accounting needs for Business Solutions office including expense report, budget variance, general ledger, consultant expenses and consultant invoices.
3. Scheduled and coordinated a high volume of domestic travel for President, Vice Presidents, Directors, non-manager employees and consultants Coordinated corporate transactions including negotiating venue and vendor's contracts, catering arrangements, agenda and marketing materials.
4. Maintained and managed consultant's contracts.
5. Organized and maintained all contractors' accounts.
6. Review and print daily calendar for Vice President and Coordinators Review any and all documents presented to Vice President for signature and approval Answer and screen all incoming calls for Vice President.
7. Order, stock and provide supplies for the entire office.
8. Review, code and verify all department consultant invoices.

Experience

7-10 Years

Level

Management

Education

Information Sciences

Description :

1. Responsible for coordinating with the Haskell Indian Nations University and the funding agency verifying that policies were established and followed.
2. Coordinated Upward Bound 30-day college residential experience for 50-70 high school students each summer.
3. Compiled statistics and demographic information on participants from high schools and parents.
4. Ensured grant compliance by compiling and uploading data to the U.S.
5. Responsible for timekeeping, payroll, and benefits administration for grant employees.
6. Coordinated with HINU Foundation to ensure purchases, payments and transactions were recorded in compliance with budget and program standards.
7. Completed all financial paperwork with customers purchasing a car Plan events to attract customers to Answered customer's questions regarding payment Customer Service.
8. Supported the Director of Planned Giving and served as coordinator for Legacy Society.

Experience

7-10 Years

Level

Management

Education

Administrative

Description :

1. Operate office equipment such as fax machines, copiers, and phone systems.
2. Use computers for spreadsheet, word processing, database management, and other applications.
3. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
4. Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
5. Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
6. Maintain scheduling and event calendars and schedule and confirm appointments for clients, customers, or supervisors.
7. Mail sorting to all departments and managing mailroom.

Experience

7-10 Years

Level

Consultant

Education

Criminal Justice

Description :

1. Perform editorial peer review to include grammar, spelling, punctuation, as well as Mercer format and style guidelines compliance.
2. Prepare, proofread, revise and finalize correspondence and deliverables prepared in MSWord, Excel and PowerPoint.
3. Coordinate workflow among Administrative team.
4. Train new hires on Mercer's peer review process.
5. Review, prepare, proofread, revise and finalize Requests for Proposals under direction of the project manager.
6. Assist with project management as necessary.
7. Attend all client and internal meetings, prepare detailed meeting notes and distribute to internal team and clients to assist with tracking of complex decisions and action items, follow up with team members as necessary on completion of action items.
8. Coordinate and arrange conference calls and meetings, both on- and off-site, to include meals, audio/visual, meeting rooms, etc.

Experience

7-10 Years

Level

Management

Education

Project Management