The Office Manager Executive Assistant will be accountable for the administrative and organizational duties of the office. The candidate will handle a variety of executive and administrative support tasks that are mentioned on the Office Manager Executive Assistant Resume – assisting the Executive Director in managing their daily appointments, travel arrangements and commitments; providing general office management support such as welcoming guests, managing incoming calls, and drafting presentations and correspondence; assisting with payroll and human resources functions; and performing accounts payable processing.
The ideal candidate for this post must demonstrate evidence of the following – proficiency in MS Office Suite, bilingual skills, ability to manage complex tasks, strategic thinking abilities, and solid administrative experience. Formal education to the extent of a bachelor’s degree in related fields is expected. Work experience may be required for certain openings.
Summary : Reliable, hardworking, and detail oriented professional with over 15 years' experience interacting with all levels of an organization. Enjoy managing multiple projects, creating design concepts to better sell services and/ or products, process improvement, office management, and have a proven record of increased responsibility within job duties. Diverse industry experience including printing/publishing, health care, and accounting.
Managed day-to-day office operations including office functionality, security system, and storage.
Managed schedules/calendars by coordinating appointments and meetings for the Principals, CEO, COO, and SVP of Finance.
Liaisoned with property manager regarding access cards, service, repair service, and general building maintenance.
Prepared highly confidential information, sensitive reports and/or correspondence; written and oral dictation.
Researched purchase of office equipment and supplies, as requested.
Maintained collaborative working relationships with executive assistants and department managers.
Prepared expense reports and timesheets in a timely manner.
Experience
10+ Years
Level
Senior
Education
Bachelors
Office Manager Executive Assistant Resume
Objective : Dedicated customer service assistant who provides excellent verbal and written skills to ensure great customer service. Extended experience in the clerical field. The ability to manage time efficiently and work under pressure. Pride for being prompt and on time and eager to learn. have received employee awards and recognition for dedication, performance and teamwork. With solid experience in the clerical field, prepared to become an immediate contributor to team.
Skills : Customer Service, Administrative Support, Communication Skills.
Description :
Provided assistance in grant writing and recorded company expenditures.
Increased productivity and office efficiencies by developing a paperless system for maintaining and retrieving documents.
Coordinated executive communications, including taking calls, responding to emails and interfacing with clients
Established office procedures, policies, and operations.
Interpreted and communicated policies and processes.
Used ms office, word, outlook and excel to manage the day to day operations.
Implemented new Policies and Procedures as directed by the corporate office.
Experience
2-5 Years
Level
Executive
Education
Business
Office Manager Executive Assistant Resume
Objective : Promoted the company through online resources and local gatherings throughout the community, Negotiate travel contract.
Oversee travel and cell phone policy.
Skills : Organization Skills, Time Management, Strategic Planning.
Description :
Managed office administration needs for fast-paced office.
Oversaw human resources administration, new hire orientation, expense tracking, .
Trained and supervised administrative personnel; providing hands-on mentoring and coaching to ensure office efficiency.
Assisted in marketing and communication efforts; crafting letters, memorandums, reports, and PowerPoint presentations.
Scheduled appointments along with billing customers, managing payroll for a minimum of sixteen employees and creating contract documents, work orders,.
Assisted owner with his other business, a construction company.
Assisted with managing the company credit cards, active commercial accounts including personal bank accounts, bills and expenses.
Experience
2-5 Years
Level
Junior
Education
BS
Office Manager Executive Assistant Resume
Objective : Looking for a skilled worker to perfrom multiple tasks. Secretray work, organizing billing answering calls emails etc. Other duties could be driving, setting up and possibly attending meetings. This is a part time position with the ability to become a very high paying full time job. Looking for a truly motivated person that wants to be part of a new company.
Skills : Verbal & Written Communication Skills, Detail-Oriented.
Description :
Hired, trained, developed, and supervised staff to meet company standards.
Ensured excellent service is provided to customers
Handled escalate customer issues as needed
Provided direction to Team regarding administrative duties and goals
Performed work assigned by Operations Managers for the successful operation of restaurant.
Acted as a liaison between Billing and Clinical team to ensure that all paperwork needed to bill and collect for services is accurately completed and input to the computer system or forwarded to the Billing department on a timely basis.
Experience
2-5 Years
Level
Executive
Education
BS
Office Manager Executive Assistant Resume
Objective : Office Manager is responsible for the day to day secretarial, data processing, and clerical duties of the program. Provides support to the Recovery Connection mobile team members and assists the Program Director in carryon out fiscal and administrative duties.
Skills : Time Management, Strategic Planning, Resourcefulness.
Description :
Responsible to open and close client records
Created and maintained client records in an appropriate database (i.e. Anasazi, OASAS)
Created and maintained ledger of purchase orders
Duplicated informational materials and distribute to all staff as deemed necessary
Produced client reports from the Anasazi and OASAS database.
Operated and maintained office equipment.
Scheduled and assigned duties are subject to change based on the needs of the program and the clients we serve.
Experience
2-5 Years
Level
Executive
Education
BS
Office Manager Executive Assistant Resume
Objective : High school or GED is required. 3+ years experience in a related field is required, Experience in delivering classroom and or informal training sessions are required, Experience in operation of the most advanced machines, performing complex jobs, is required.
Skills : Administrative Support, Communication Skills, Customer Service.
Description :
Handled formal contact with the customer on a daily basis in MS and as needed in BDS/LDS.
Provided training on workflow and machine operations when necessary.
Ensured the quality of operations for shift by assisting in the achievement of goals in Audit and Deadline compliance.
Increased employee retention by achieving turnover and average tenure goals.
Maintained efficient workflow by holding direct reports accountable for the quality and efficiency of their work.
Improved quality of operations and improves consistency by implementing company performance and operation procedures.
Ensured that the location is properly staffed by matching employee skills and equipment with production demands.
Experience
2-5 Years
Level
Executive
Education
BS
Office Manager Executive Assistant Resume
Objective : Ability to interface well with WTPM and client staff, Demonstrate the ability to communicate effectively and professionally.
Skills : MS Office, Administrative Support, Communication Skills.
Description :
Managed the reception area to ensure effective telephone and mail communications both internally and externally.
Managed office vacation and holiday schedule as well as office meetings for WTPM staff.
Coordinated and arranged for program meetings and training events.
Coordinated use of conference rooms and outside facilities and refreshments.
Ordered products and services for the office and organizing contracts with vendors
Supervised the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.
Negotiated the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with purchasing policies and budgetary restrictions.
Experience
2-5 Years
Level
Executive
Education
BS
Office Manager Executive Assistant Resume
Objective : Office Manager to manage the administrative and organizational needs of our office and our CEO. We are looking for someone passionate about our mission and motivated to help the company grow and thrive.
Assisted the CEO with scheduling, travel, record maintenance, receiving visitors, among other tasks
Liaised with accounting vendor and maintain expense process
Managed the physical and virtual office spaces: cleaning, maintenance, supplies budget, facilities management, Google calendar
Provided daily support to the entire staff (including, but not limited to workstation and WiFi technical issues) and identify opportunities for team building
Assisted with recruiting and new hire processes by coordinating phone screens, booking travel, managing schedules and setting up workstations
Managed the search for a new office and oversaw the move.
Maintained vendor documentation.
Experience
2-5 Years
Level
Executive
Education
BS
Office Manager Executive Assistant Resume
Objective : Minimum of 3+ years of experience as an Executive Assistant, reporting directly to senior management, Advanced Microsoft Office skills (PowerPoint/Excel/Word), with an ability to become familiar with company-specific programs and software
Proficiency in collaboration and delegation of duties.
Skills : Strong organizational, project management, and Problem-Solving Skills.
Description :
Prepared internal and external corporate documents for employees and industry partners
Managed complex calendars, arranged for meetings, appointments, and travel arrangements.
Arranged/supported corporate events to take place outside of the workplace
Maintained an organized filing system of paper and electronic documents
Developed and sustained a level of professionalism among office staff and clientele
Developed, implemented, and administered departmental office systems and procedures.
Participated, as needed, in department projects.
Experience
2-5 Years
Level
Executive
Education
BS
Office Manager Executive Assistant Resume
Objective : Bachelor degree with two to four years related experience and/or training; or equivalent combination of education and experience, Experience in executive administration, Interest in and knowledge of contemporary design and luxury brands
Excellent communication, writing, presentation, and interpersonal skills.
Skills : Adept in Technology, Verbal & Written Communication Skills.
Description :
Completed all tasks as requested by the CEO.
Coordinated with editorial and sales teams to make sure the CEO has the editorial plan sheets for each issue.
Compiled and maintained contact lists (for personal mailings, Design Dialogues, company events, etc.).
Coordinated the CEOs calendar and schedule meetings.
Helped CEO keep inbox organized and clean.
Returned calls to CEO as requested.
Executed all mailings and messengering as requested by the CEO.
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