The Operations Administrative assistant provides administrative and clerical support to the Operations Department, in addition to this task, the operations administrative assistant executes the following roles and responsibilities also – typing, filing and scheduling appointments, coordinating direct mails and assisting on special projects, assembling highly confidential and sensitive information, assisting in technical and operational discussions, assisting in documentation work, facilitating follow-up calls or meetings, scribing notes at meetings and overseeing management tasks related to project completion.
The most qualified candidate for this position should demonstrate skills like – reliable, patient, fast learning and quick thinking in their Operations Administrative Assistant Resume. This job description also requires the candidate to have a good understanding of various operating systems and MS Office suite. The credentials normally specified by the hiring employers for this post will include a high school diploma with knowledge of MS office products and Windows operating systems.
Objective : Dynamic and resourceful Operations Administrative Assistant with two years of experience supporting diverse operational functions. Proven ability to streamline processes and enhance team productivity through effective communication and organizational skills. Eager to contribute to a collaborative environment that values efficiency and innovation.
Skills : Microsoft Outlook, Time Management, Communication Skills, Problem Solving
Description :
Supported cross-functional teams in Purchasing, Engineering, and Distribution, ensuring seamless operations.
Processed and tracked purchase orders, contributing to timely procurement across departments.
Provided exemplary customer service, assisting clients in purchasing luxury goods both in-store and via phone.
Managed shipping and receiving operations, maintaining high standards of inventory control.
Maintained employee work schedules, coordinated time-off requests, and ensured compliance with HR policies.
Assisted Operations Manager in generating productivity reports using advanced data analysis tools.
Handled timesheet data entry and managed employee leave requests efficiently.
Experience
0-2 Years
Level
Entry Level
Education
AABA
Administrative Operations Assistant Resume
Objective : Accomplished Administrative Operations Assistant with over 5 years of experience enhancing operational efficiency through effective administrative support. Demonstrated expertise in managing office functions, optimizing workflows, and fostering a collaborative work environment. Committed to driving organizational success by leveraging strong problem-solving skills and attention to detail.
Reviewed and processed employee timecards, ensuring accurate time entry and payroll support.
Managed office supplies and equipment, maintaining optimal inventory levels and organization.
Created and formatted documents, including reports and client communications, ensuring clarity and professionalism.
Printed and organized paperwork for daily operations, enhancing workflow efficiency.
Handled administrative tasks, including photocopying and scanning documents, while managing incoming phone inquiries.
Provided comprehensive administrative and customer service support, maintaining accurate escrow files and payment records.
Developed strong customer service skills by assisting employees with time and attendance inquiries, improving overall satisfaction.
Experience
2-5 Years
Level
Junior
Education
B.A.
Operations Administrative Assistant Resume
Headline : Results-focused Operations Administrative Assistant with 7 years of experience enhancing operational workflows and providing high-level administrative support. Skilled in optimizing processes, managing complex schedules, and facilitating communication across teams. Passionate about driving efficiency and fostering a collaborative work environment to achieve organizational goals.
Skills : Policy Implementation, Training Assistance, Analytical Thinking, Conflict Resolution, Social Media Management, Basic Accounting
Description :
Managed daily office operations to ensure efficiency and productivity.
Maintained an effective vendor database, troubleshooting operational issues and optimizing vendor relationships.
Scheduled meetings, including teleconferences and video calls, for the Director of Operations, ensuring efficient time management.
Communicated state and federal requirements clearly to stakeholders, enhancing compliance and operational integrity.
Provided executive-level administrative support to the President, functioning as a key liaison with internal and external stakeholders.
Coordinated projects and events, demonstrating adaptability and a commitment to meeting stringent deadlines.
Planned corporate luncheons and developed presentations for on-site and off-site meetings, fostering team collaboration.
Experience
5-7 Years
Level
Management
Education
B.S. in BA
Operations Support Specialist Resume
Objective : Enthusiastic Operations Support Specialist with two years of experience optimizing operational processes and enhancing team collaboration. Adept at managing documentation, streamlining workflows, and providing exceptional administrative support. Committed to fostering a productive work environment and delivering impactful solutions that drive organizational efficiency.
Skills : Sap Software Proficiency, Confidentiality, Multitasking, Process Improvement, Record Keeping, File Management
Description :
Support accounts receivable processes, ensuring timely invoicing and documentation accuracy.
Manage the CRM system, facilitating efficient document retrieval and storage.
Coordinate with custodians to streamline application processes for financial products.
Prepare and format investment account documentation for client presentations.
Assist in creating and maintaining operational templates to enhance workflow efficiency.
Provide backup phone coverage while handling special projects to improve operational procedures.
Schedule and coordinate meetings, ensuring effective communication among stakeholders.
Experience
0-2 Years
Level
Entry Level
Education
B.S. in BA
Operations Administrative Assistant Resume
Objective : Organized and proactive Operations Administrative Assistant with two years of experience in optimizing administrative processes and supporting operational efficiency. Recognized for enhancing team collaboration and communication through effective organizational skills. Ready to contribute to a dynamic team with a focus on continuous improvement and operational excellence.
Provided comprehensive administrative support, including document preparation and office management.
Facilitated effective communication by managing correspondence and scheduling appointments.
Coordinated transportation logistics for recruitment events, enhancing candidate experience.
Trained and mentored new team members on administrative processes and software.
Engaged with community businesses to identify potential recruitment leads.
Maintained confidentiality and professionalism in handling sensitive information.
Analyzed operational data to improve efficiency and reporting accuracy.
Experience
0-2 Years
Level
Entry Level
Education
AAS in BA
Business Operations Assistant Resume
Summary : Results-oriented Business Operations Assistant with a decade of experience enhancing operational workflows and administrative functions. Adept at streamlining processes, managing complex schedules, and fostering effective communication across teams. Eager to leverage strong organizational skills to drive efficiency and contribute to a high-performing work environment.
Skills : Corporate Office Management, Team Collaboration, Attention To Detail, Scheduling
Description :
Facilitated various meetings by preparing agendas, taking detailed notes, and managing calendars for key stakeholders.
Handled incoming and outgoing communications, efficiently relaying messages to appropriate team members.
Established and maintained an organized filing system, actively participating in records retention initiatives.
Coordinated and managed contracted services, successfully negotiating discounts to optimize budget usage.
Arranged comprehensive travel itineraries for staff using Concur Travel System, ensuring compliance with company policies.
Monitored front desk operations, providing exceptional customer service to visitors and directing them to the appropriate departments.
Conducted interviews and assisted warehouse managers in staffing logistics to ensure timely deliveries.
Experience
7-10 Years
Level
Senior
Education
BBA
Operations Administrative Assistant Resume
Objective : Dedicated Operations Administrative Assistant with 5 years of experience in optimizing administrative processes and enhancing operational workflows. Proven ability to support cross-functional teams, streamline communication, and implement efficient systems. Passionate about contributing to a results-driven environment that prioritizes innovation and operational excellence.
Provide comprehensive support to the Operations team, facilitating smooth communication between store-level team members and executive staff.
Utilized Microsoft Excel to analyze and report system-wide data, including key performance indicators.
Developed a financial comparison tool for franchisees, enhancing performance insights and operational efficiency.
Managed user access and maintained the company intranet, ensuring up-to-date and relevant content.
Oversaw the input of delivery areas into the Point of Sale system, acting as a liaison with vendors.
Communicated company policies and benefits to employees and applicants, ensuring clarity and compliance.
Assisted in training new employees and temporary staff, enhancing team productivity and knowledge transfer.
Experience
2-5 Years
Level
Consultant
Education
BBA
Office Operations Coordinator Resume
Objective : Proficient Office Operations Coordinator with two years of experience in enhancing operational workflows and administrative efficiency. Demonstrated success in managing schedules, coordinating projects, and providing comprehensive support to teams. Eager to leverage strong organizational skills to contribute effectively to a dynamic work environment.
Skills : Microsoft Windows, Office Organization, Document Management, Graphic Design Support, Task Prioritization, Training Coordination
Description :
Executed Human Resource functions including onboarding and employee terminations.
Traveled to various locations for training sessions, providing support to team members.
Scheduled meetings and training sessions for management and staff.
Processed daily product orders and maintained accurate records in the system.
Managed accounts receivable invoices and assisted with office tasks as assigned.
Delivered administrative support to the Operations Manager, including project management.
Generated and prioritized reports to support various departmental projects.
Experience
0-2 Years
Level
Entry Level
Education
B.S. in BA
Operations Administrative Assistant Resume
Objective : Detail-oriented Operations Administrative Assistant with over 5 years of experience in supporting daily operations and enhancing workflow efficiency. Proficient in managing schedules, coordinating meetings, and maintaining records. Strong communication and organizational skills, with a proven ability to multitask and prioritize effectively in fast-paced environments.
Tracked and analyzed data from drivers' logs for payroll accuracy, identifying discrepancies in mileage and time reported.
Collected mileage sheets and purchase orders for shop managers, ensuring timely processing of new and terminated employee records.
Entered weekly mileage and odometer readings for equipment, aligning purchase orders with inventory records.
Compiled weekly crew sheets for management, detailing supervisor assignments and job progress.
Managed visitor reception and directed inquiries, assisting with various projects as needed.
Addressed payroll discrepancies, maintaining high-volume telecommunications and supporting diverse payroll areas.
Coordinated travel arrangements, resolving customer issues professionally and efficiently.
Experience
2-5 Years
Level
Junior
Education
ASBA
Project Operations Assistant Resume
Summary : Accomplished Project Operations Assistant with 10 years of experience optimizing operational processes and enhancing team collaboration. Proven track record in managing complex projects, streamlining workflows, and ensuring timely delivery of results. Committed to driving organizational success through effective communication and innovative problem-solving.
Provided comprehensive support for project planning, ensuring alignment with organizational goals.
Coordinated meetings and prepared necessary documentation for project stakeholders.
Maintained and updated project schedules, tracking progress against deadlines.
Facilitated communication between cross-functional teams to enhance collaboration.
Managed travel arrangements and logistics for project-related events.
Prepared and submitted detailed reports on project performance metrics.
Assisted in training new team members on project protocols and tools.
Experience
10+ Years
Level
Executive
Education
B.S. in BA
Operations Administrative Assistant Resume
Objective : Detail-oriented Operations Administrative Assistant with two years of experience driving efficiency in daily operations. Adept at managing schedules, facilitating communication, and supporting team dynamics. Committed to enhancing organizational workflows and delivering impactful administrative support.
Skills : Microsoft Office Proficiency, Time Tracking, Resource Allocation, Client Communication, Meeting Minutes
Description :
Updated and maintained corporate records and files, ensuring data accuracy and compliance.
Managed inventory of office supplies and materials, optimizing stock levels and reducing waste.
Facilitated communication between field stores and management via email and phone.
Processed incoming mail and faxes, distributing them to the appropriate supervisors.
Handled high volumes of incoming calls, scheduling appointments for Account Managers.
Coordinated monthly billing for clients, ensuring timely and accurate invoicing.
Resolved time clock discrepancies in Kronos, assisting associates with inquiries regarding time and benefits.
Experience
0-2 Years
Level
Entry Level
Education
AAS
Operations Administrative Assistant Resume
Objective : Motivated Operations Administrative Assistant with two years of experience in optimizing office functions and enhancing team collaboration. Skilled in managing schedules, processing financial documents, and streamlining administrative workflows. Looking forward to contributing to a results-oriented team focused on operational excellence and effective communication.
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