Operations Administrative Assistant Resume Samples

Description :

1. Supported Purchasing, Engineering, Planning, Production, and Distribution Warehouse.
2. Processed purchase orders for the entire company. Attended weekly and monthly meetings, taking minutes.
3. Assisted customers with the purchase of luxury goods in person and on the telephone at King of Prussia mall Helped store operate efficiently.
4. Managed shipping and receiving for store Managed accounts payable and supply ordering for store Maintained Tiffany's strong brand image.
5. Maintain and modify employee work schedules Assisting representatives scheduling time off Administrate and maintain content.
6. Assist Operations Manager with productivity and quality reports using pivot charts and formulas to create specific data Maintain employee monthly errors.
7. Receive and enter timesheet information, PTO requests, Corrective Action forms, LOA, Workers Compensation, Safety.
8. Compiled, prepared, and assisted with confidential correspondence, records, and legal documents.

Experience

2-5 Years

Level

Junior

Education

Leadership

Description :

1. Reviewing employees timecards Time entry Providing support to the company through both administrative and clerical duties.
2. Maintaining the office's stationery, catering supplies, and IT equipment.
3. Involved in the typing and creation of documents as well as processing client information.
4. Printing and collating all paperwork required for the next workday.
5. Photocopying and scanning administrative documents. Handling telephone information's requests.
6. Provide administrative, secretarial and customer service support Maintain escrow files and payments Teller and Safe Deposit Support.
7. Developed customer service skills assisting employees on time and attendance Helped edit, manage, and audit employees' time clock punches.

Experience

2-5 Years

Level

Executive

Education

BS

Description :

1. Composed, edited and proofread correspondence, reports and other business material.
2. Maintained a database of effective vendors. Troubleshoot operational issues and challenges.
3. Scheduled Director of Operations meetings, videos, and teleconferencing.
4. Communicated and articulated all state and federal requirements.
   
5. Provide executive-level administrative support to the President of the company Function as an extension of the CEO.
6. Coordinate projects and events exercising the ability to improvise, improve procedures, and meet demanding deadlines.
7. Plan and coordinate corporate luncheons and develop presentations for related on-site and off-site meetings.
8. Arrange and schedule business and personal travel, including maintaining calendar Direct business relations and distribution of the company.

Experience

5-7 Years

Level

Executive

Education

Diploma

Description :

1. Perform functions to support and backup accounts receivable, which include quarterly, annual and semi-annual invoicing.
2. Responsible for the placement, search and retrieval of documents and maintaining CRM system Ensure receipt and completion of appropriate documentation.
3. Work with custodians and monitor accounts for representatives and their clients Prepare and process applications for life insurance, annuities.
4. Prepare investment account paperwork Coordinate production of documents such as letters, statistical reports.
5. Format, print, bind and PDF reports for client and prospects, Create and maintain templates.
6. Provide back-up phone coverage and perform special projects as assigned Implement company policies and procedures.
7. Schedule advisor/client meetings, teleconferences, and video conferences.

Experience

7-10 Years

Level

Management

Education

Associate

Description :

1. Provided administrative and clerical support by using office automation equipment such as computers, telephones, fax, and copy machines.
2. Duties included answering the telephone, typing official correspondence and letters on Microsoft Office software, storing.
3. Managed varied responsibilities that included driving recruit applicants to pooled events, to their homes, and to the Military Entrance.
4. Coached and mentored high school students on the requirements of taking the Armed Services Vocational Aptitude Battery.
5. Canvassed local area shopping malls and businesses for potential candidates who might be interested in joining the Armed Forces.
6. Maintained open and friendly communications with interested applicants and their families to ensure maximum support.
7. Calculate associate production rates for receiving/stowing areas of Inbound daily Maintained confidentiality regarding the employee.

Experience

2-5 Years

Level

Junior

Education

Liberal Arts

Description :

1. Attended various meetings, prepared agendas and meeting notes; managed calendars, scheduled appointments.
2. Handled incoming/outgoing calls, relayed messages and/or transferred to appropriate staff.
3. Setup and maintained filing system; participated in records retention team.
4. Coordinated and managed various contracted services along with negotiating discounts.
5. Coordinated all staff travel arrangements via Concur Travel System and/or travel sites.
6. Provide NYC children an opportunity to experience a supported one-to-one mentoring relationship with adults.
7. Monitor front desk to greet and direct all visitors to appropriate department or personnel Oversee weekly calendars.
8. Conducted interviews for warehouse workers and drivers Assisting warehouse managers for deliverers.

Experience

2-5 Years

Level

Executive

Education

Management

Description :

1. Provide direct support to the entire Operations team (including store-level Team Members) as well as Executive staff.
2. Utilized Microsoft Excel to collect system-wide data. Some examples of the data collected include key indicator reporting.
3. Created a Financial comparison tool for Franchisees to better gauge their performance levels - Maintained company Intranet site.
   
4. Set up users with the correct level of access and maintained appropriate site content - Ordered appropriate supplies and organized "kits" for teams. 
5. Responsible for the input of a completed and accepted delivery area into their Point of Sale system - Liaison between vendors. 
6. Explained company personnel policies, benefits, and procedures to employees and job applicants.
7. Assisted in training coworkers and temporary employees on new duties.

Experience

7-10 Years

Level

Management

Education

Diploma

Description :

1. Handled Human Resource duties such as new hires, rehires and employee terminations.
   
2. Traveled out of state to other locations to assist in training. Relieved other coworkers while they were out of the office.
3. Scheduled meetings for the managers and any training classes our employees needed to attend.
4. Entered product orders daily into MAS Assumed Administrative duties such as excel reports, take phone calls, answer emails. 
   
5. Managed all of the accounts receivable invoices Took on tasks directed from all office managers and supervisors.
6. Provided timely and effective administrative support to the Operations Manager Planned, organized and managed special projects.
7. Provide support on various projects and client cases Generated, organized and prioritized various reports.

Experience

7-10 Years

Level

Management

Education

Psychology

Description :

1. Program tracked and compared data from computer to driver's daily logs that were collected each payroll period for errors in mileage/time reported.
   
2. Collect mileage sheets and purchase orders for the shop managers. Process all new employees and terminated employees.
3. Enter weekly mileage and odometer readings for all equipment for the shop manager and match purchase orders to equipment.
4. Provide owner and corporate office with crew sheet for the week broken down by supervisor and job worked.
5. Receiving and directing visitors and clients, assisting in other projects as needed, and working closely with executive heads.
   
6. Assist in diverse payroll areas Correct payroll discrepancies in Gaps and Overlaps Maintain high volume telecommunications.
7. Coordinated international and domestic travel arrangements and accommodations. Handled customer complaints and resolved any issues in a professional manner.

Experience

2-5 Years

Level

Junior

Education

Medical

Description :

1. Provided meeting and conference support services and also made travel arrangements for various Directors.
2. Prepared weekly TRICARE Activity Report, maintained a master list for Overseas Point of Contact for medical claims.
3. Transmitted employee hours and prepare Flex Timesheets for Government Employee Payroll.
4. Prepared for annual training of HIPAA Laws, and assisted with training of new employees.
5. Effectively managed travel; researched travel options for staff and stayed within budget.
6. Provided front desk reception coverage when needed; maintained and tracked costs of office supplies and contract services.
7. Provides a full range of support to staff including scheduling, word processing and reception as needed.

Experience

2-5 Years

Level

Executive

Education

General Studies

Description :

1. Create records and files by updating, deleting, changing, merging or adding data to files. Create general corporate office requisitions.
2. Order and inventory office and store materials Generate and verify work orders.
3. Communicate to field Stores and managers by using email and telephone. Collect and distribute mail, package and ship merchandise, coordinate mass mailing.
4. Receive incoming mail and faxes addressed to Supervisors and process accordingly.
5. Receiving a high volume of incoming phone calls from clients and employees - Arranging appointments around Account Manager.
6. Assisting with sending out monthly billing to clients - Taking in Supply orders for Janitorial accounts.
7. Located and cleared time clock issues in Kronos Answered Associate questions regarding personal and vacation time, points, benefits.
8. Created and distributed feedbacks from the information gotten in weekly meetings to the Area Managers.

Experience

7-10 Years

Level

Management

Education

BS

Description :

1. Processed accounts payable, payroll, expense reports, and service billing.
2. Performed monthly credit card reconciliation, travel arrangements, schedule coordinating, the primary point of contact.
3. Managed master petty cash for multiple locations and perform regular audits of all locations.
4. Engineered reports that identify billing errors faster and more accurately. Created a comprehensive procedure manual for a variety of job duties.
5. Assisted in scheduling meetings and travel for the CEO Managed and pulled reports based on company operations.
6. Managed online bank accounts and financial management software Helped the CEO manage various boards and committees.
7. Maintained verbal and written communication with customers and partners Scheduled meetings.

Experience

5-7 Years

Level

Executive

Education

Psychology