Police Records Technician Resume Samples

A Police Records Technician plays a pivotal role in law enforcement by managing and organizing critical records essential for police operations. The professionals seeking a career in this line often disburse the following duties mentioned on the Police Records Technician Resume – processing, classifying, and filing police reports, maintaining accurate databases, responding to requests for information from law enforcement agencies, legal professionals, and public. They ensure the confidentiality and integrity of sensitive information, adhere to legal requirements for record-keeping, and assist in developing and implementing efficient record-management procedures.

Attention to detail is a fundamental skill for this role. Other useful traits are – the ability to accurately input and update information, strong organizational skills, the ability to manage large volumes of data and respond promptly; effective communication skills, the ability to interact with law enforcement personnel, familiarity with record management systems, and a commitment to uphold ethical and legal standards. Education requirements typically include a high school diploma or equivalent, and additional training or coursework in record management, law enforcement procedures, or related fields can be beneficial.

Police Records Technician Resume example

Police Records Technician Resume

Summary : As a Police Records Technician responsible for managing and maintaining Police Department records, databases, and files. Entering, retrieving, and archiving records as needed.

Skills : Attention to Detail, Data Entry.

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Description :

  1. Ensured all information was accurate and compliant as required for Uniform Crime Reporting (UCR), National Incident Base Reporting System (NIBRS), procedures, and department directives.
  2. Reported the crime statistics to state and federal agencies.
  3. Documented vehicle repossession reports, impounds, private tows, and found property.
  4. Released police records when requested by courts, school districts, district attorney’s offices, probation, media outlets, and the public as allowed by the Colorado Open Records Act.
  5. Assisted in coordinating with departmental records and reports for meetings, notices, agendas, and other matters ensuring proper departmental policies are followed.
  6. Maintained complex department records and files, and maintained, and operated record-keeping machines specific to the Police Department.
  7. Typed and processed criminal complaints, citations, warrants, police reports, and other related materials.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Consultant
Education
Education
BS in LE


Assistant Police Records Technician Resume

Objective : As an Assistant Police Records Technician responsible for supervising, incumbents learning and performing routine police record processing and maintenance duties, assignments become more varied, complex, and difficult, close supervision and frequent review of work lessen as an incumbent demonstrates the skill to perform the work independently.

Skills : Record Management, Filing Systems.

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Description :

  1. Received instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
  2. Interpreted, recorded, and transcribed dictated and hand-written reports.
  3. Gathered, compiled, assembled, and entered a variety of data into a computer for arrests, criminal incidents, traffic stops, use of force, and pawn tickets.
  4. Verified statistical and other records for accuracy and completeness, entered and retrieved sensitive and restricted information into the computer system. 
  5. Completed all Management services divisional filing, regularly, under the Record Retention Schedule.
  6. Observed and monitored the public at the counter, responded to questions and routine requests for information, and collected money for public requests for reports and services.
  7. Operated office equipment including word processors, computers, typewriters, scanners, printers, calculators, microfilm, and copy machines.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Entry Level
Education
Education
BS in CJ


Associate Police Records Technician Resume

Objective : As a Police Records Technician responsible for processing requests for reports, preparing permits, and providing them to the public and in person. Opening, sorting, and processing mail requests for record information.

Skills : Confidentiality, Communication.

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Description :

  1. Processed, identified, coded, and recorded into the records system all citations issued in all jurisdictions of the agency.
  2. Responsible for collecting funds for services furnished by the department and accurately tracking payments in the Record Management System (RMS).
  3. Answered telephone inquiries and provided information from the RMS using knowledge of the rules and regulations specific to the department/division.
  4. Composed and typed a variety of correspondence through routine use of office equipment including personal computers, word processing, spreadsheets, database management, and software, and maintained rigorous typing speed, skill, and accuracy.
  5. Retrieved documents stored in archive, microfilm, or microfiche and placed in viewers for reading.
  6. Generated standard and custom reports summarizing business, financial, or economic data for review by executives, managers, clients, and other stakeholders.
  7. Prepared results in an orderly, understandable format for the requesting party, under the rules and regulations specific to the department/division.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Fresher
Education
Education
BS in CJ

Junior Police Records Technician Resume

Objective : As a Junior Police Records Technician responsible for updating arrest information in the department records system, updating criminal history information as it becomes available including conviction updates if available, creates new packets as needed for individuals.

Skills : Computer Skills, Time Management.

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Description :

  1. Responsible for sending the arrest and criminal history information to the ISP Bureau of Identification.
  2. Assisted other agencies gather criminal history information on individuals who have been arrested by the City police agency.
  3. Responsible for sending fingerprint cards, photographs, copies of reports, and copies of criminal histories originating from this agency.
  4. Entered information from police reports and other source documents into the online computer system.
  5. Disseminated police reports and criminal records to police department personnel, insurance companies, government agencies, and the general public upon request.
  6. Responsible for receiving checks or cash from insurance companies and the general public requesting copies of accident reports, safeguarding all money and checks until turned over to other police personnel.
  7. Processed the application and issued adult-use employee permits including fingerprinting and taking photo ID, running applicant information through computer checking local police files, state and national computer for criminal history, and outstanding warrants.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
BS in LE

Police Records Technician Resume

Headline : As a Police Records Technician, responsible for processing applications and issuing cab driver permits. Processing peddler records, checking through a department computer system, state files, and national computer. Processing false alarms, printing notification letters, and processes for mailing, processes invoice requests.

Skills : Problem-Solving, Knowledge of Legal Procedures.

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Description :

  1. Responsible for testifying in court on alarm totals, false alarm dates, notification dates, and when accounts receivable were notified to the bill alarm owner.
  2. Completed all convicted sex offender registrations, and mailed sex offender registrations to various agencies as mandated by the state.
  3. Processed Freedom of Information Requests from the general public, and screened reports released under the Freedom of Information Act, either approved or denied the request. 
  4. Trained employees in the procedures for data entry into the computer system.
  5. Resolved problems with written reports, determined the nature of the problem, and took proper steps to correct the problem(s).
  6. Verified the accuracy of data entered into the computer system.
  7. Attended meetings to discuss information and issues relating to the area of responsibility.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
BS in LE

Senior Police Records Technician Resume

Summary : As a Senior Police Records Technician responsible for working for a police department, able to work independently and as part of a team, will be detail-oriented, proficient at multi-tasking under pressure with frequent interruptions, and will have experience handling sensitive criminal records in strict accordance with laws and regulations.

Skills : Writing, Creative problem solver.

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Description :

  1. Responsible for supervising, and performing a variety of general, technical, and complex clerical tasks associated with law enforcement support services.
  2. Maintained confidential and highly sensitive records related to police activities.
  3. Provided information and police reports to other law enforcement agencies, public and private agencies, and citizens.
  4. Maintained, set up, and filed case folders, reviewed, processed, and disseminated files of police reports, received calls, and responded to citizens’ questions and complaints.
  5. Distributed calls for officer assistance to the communications center, and takes and relays messages to department personnel.
  6. Processed all traffic, criminal, and civil subpoenas for department personnel, and posted court calendars for officers.
  7. Maintained records and notices of court appearances, processed warrants as received, updated data maintained files, and reviewed and purged warrant files as required.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Senior
Education
Education
BS in LE

Police Records Technician Resume

Summary : As a Police Records Technician responsible for performing a variety of specialized clerical and technical duties involved in processing, routing, maintaining, and storing official police reports in a Records Management System (RMS). Level 1 Technicians will receive training and guidance in understanding the structure, resources, and workflow of the Police Department in general and the Records Unit's role within the organization.

Skills : Customer orientation, Documentation.

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Description :

  1. Received, evaluated, and routed requests for department records by mail, email, fax, and phone.
  2. Operated computer terminal to enter, retrieve, and update law enforcement incident information in the Spillman RMS.
  3. Reviewed, redacted, and disseminated law enforcement records per State Law and City Policy.
  4. Organized, scanned, and filed physical and electronic documents in a variety of physical and electronic formats and locations.
  5. Received, receipts and accurately processed payments for fees, penalties, or fine payments by cash or credit/debit card.
  6. Performed specialized police clerical functions including, but not limited to, processing civil violations, subpoena requests, return of service requests, case requests, electronic records routing and dissemination, and citations.
  7. Assisted in retrieving and compiling data in response to requests for police records utilizing information from RMS, digital archiving, and other electronic or paper database storage systems in an accurate and timely manner.
Years of Experience
Experience
10+ Years
Experience Level
Level
Management
Education
Education
BS in LE

Police Records Technician Resume

Summary : As a Police Records Technician responsible for providing clerical and customer service support and processing a variety of complex, specialized clerical and technical duties involving, transcription of a variety of police records and reports, receiving, entering, researching, and assimilating data into a police records management system and numerous law enforcement databases, performs a variety of related duties involved in the maintenance of public, private, confidential police records according to the Data Practices Act and state retention schedule.

Skills : Records management, Data Entry.

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Description :

  1. Received and screened visitors, answered telephone calls, and assisted the public by telephone and in person at the front counter, collected fees for licenses/reports. 
  2. Responded to questions regarding department procedures for the public, and transmitted records to authorized agencies as required.
  3. Established and maintained excellent public relations with the public, city personnel, city departments, and other agencies, and responded courteously to inquiries.
  4. Provided information within the scope of responsibility, and referred calls as appropriate to other parties, may independently handle situations that may occur with irate persons either by telephone or personal contact.
  5. Performed a variety of general administrative tasks, such as sending/receiving and processing incoming mail, e-mail correspondence, and maintaining/ordering police forms and office supplies for the police department.
  6. Maintained and processed files/programs to monitor on-street temporary and seasonal parking permits, collecting applicable fees.
  7. Entered transactions into the finance system and compiled weekly activity reports.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Senior
Education
Education
BS in LE

Police Records Technician Resume

Objective : As a Police Records Technician responsible for of clerical tasks, including non-routine administrative matters and heavy public contact work. Reviewed through conferences, observation of work in progress, and written reports for results obtained and adherence to established policies and procedures.

Skills : Exceptional communication skills, Organization.

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Description :

  1. Operated a computer, photocopier, shredder, printer, calculator, facsimile machine, typewriter, microfiche, pager or intercom system, NCIC/FCIC Teletype machine, or cash register.
  2. Responded to telephone or radio inquiries, greeted the general public, contractors, and vendors, provided information and directed callers, acts as a receptionist.
  3. Maintained filing systems of correspondence, forms, cards, receipts, permits, plans, reports, and records, maintains log books, ledgers, or other audit and tracking records.
  4. Opened, Sorted, and distributed correspondence, inventories, and requisitions supplies and equipment, and issued and processed permits.
  5. Acted as a liaison between superiors, other City employees, and the general public.
  6. Generated statistics, and requested additional information as needed.
  7. Researched, collected, and compiled data, verified reports for accuracy, collated reports.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
BS in LE

Police Records Technician Resume

Headline : As a Police Records Technician responsible for typing and proofreading correspondence, reports, forms, permits, bids, applications, invoices, press releases, records, memoranda, and letters from notes, copies or rough drafts, and records minutes of meetings.

Skills : Human resource development, Data Entry.

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Description :

  1. Processed employee payroll records and updated accounts payable records and vendor lists.
  2. Maintained appointment calendar, and scheduled meetings and activities.
  3. Represented the city in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation.
  4. Established and maintained effective and professional relationships with work colleagues, supervisors, and managers.
  5. Performed a wide variety of clerical work including typing, proofreading, filing, coding, checking, and recording information on records.
  6. Performed data input of all pertinent information from hard copy reports to computerized information.
  7. Utilized computer and teletype terminals to input and receive law enforcement and general administrative records and information.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
BS in LE