Records Coordinator Resume Samples

Description :

1. Team lead for major records management projects for the Department of Justice and the Centers for Disease Control, completing both early and under budget.
2. Selects, organizes, and presents information and writes analytical reports for Federal agencies detailing management and lifecycle of non-classified records.
3. Reviews and analyzes data for the quarterly disposal of temporary records and the yearly accessioning of permanent records.
4. Created and maintains an Excel database of court cases, enabling researchers to easily locate files and employees to input data in an easy and timely manner.
5. Generates daily reports using an internal records system to update record center managers on records requests and employee work output.
6. Performed a feasibility study for the creation of an internal shredding department by analyzing the prices of outsourced shredding services and the overhead for the new department.
7. Assigning job tasks and acting as a lead for civil and bankruptcy case screening projects consisting of over 60,000 cubic feet of records.
8. Provides standard-based reference service by searching for, refiling, or interfiling records, and assists with the transferring and disposal of records.

Experience

2-5 Years

Level

Junior

Education

BA

Description :

1. Researches and reviews public record information from websites, electronic access court systems, and various internal and external databases.
2. Interprets criminal records and other types of relevant information from courts, state agencies, and independent contractors performing field research.
3. Accurately fulfills, edits, and/or modifies results of court record searches and other database searches to ensure compliance with company standards and completeness of order.
4. Performs additional research as required to meet customer expectations, and demonstrates the ability to meet and/or exceed established departmental goals.
5. Specific state, regional, or customer responsibilities to include monitoring workflow or case volume by source or supplier within a certain area.
6. Working with customer service or support teams to provide updates or clarification.
7. Develops relationships with court personnel and other states, county, and/or local agencies to obtain information regarding process or policy.

Experience

7-10 Years

Level

Management

Education

BS

Description :

1. Ensured the records storage forms were completed correctly with enough information that a specific box could be requested if necessary.
2. Communicated with the customer service center, dispatch and freight to facilitate the movement of inbound and outbound on daily shipments.
3. Arranged pickup and deliveries of boxes to be transferred to the warehouse.
4. Being present when the storage came to pick-up the boxes, also submission of all records transmittal forms to storage and retaining the department copies of these forms.
5. Prepared documentation, maintained a database of all related records sent offsite and coordinated logistics for product shipment in appropriated systems.
6. Coordinate delivery of large projects and liaison with records manager, vendors, employees, for all storage needs.
7. Specific state, regional, or customer responsibilities to include monitoring workflow or case volume by source or supplier within a certain area.

Experience

10+ Years

Level

Senior

Education

Certification

Description :

1. Responsible for multiple facets of the underwriting and ordering of outstanding requirements before the issue of policy.
2. Responded promptly and professionally to vendors, agents, and underwriting to complete the insurance fulfillment process.
3. Strong ability to establish above all customer relations with outside vendors.
4. Ensure proper contact with the most proficient employee in each company to work with daily Prioritize as well as multi-task.
5. Strong negotiation and follow-up skills were necessary to maintain job duties.
6. Developed a faster response system allowing the quicker issues of policy, saving time and money in this critical role in policy issues.
7. Attended monthly meetings and quarterly meetings focusing on company sales, current and future goals and the quarter objectives.
8. Key communicator between vendors, insured, agent, and underwriter to getting the policy from agent to issue.

Experience

2-5 Years

Level

Junior

Education

BS

Description :

1. Update and enter vital records info to Document Management system and apply necessary retention holds per compliance.
2. Perform Records Transfers, Disaster Recovery, Tape Management responsibilities vital for business continuity.
3. Monitor and maintain scanning operations to ensure quality output by prepping, scanning, inspecting, compiling, and organizing critical documents.
4. Manage electronic/physical document retrievals in accordance with departmental policies and procedures to assist with associate/client needs.
5. Engage in biweekly shredding of corporate materials as per compliance requirements.
6. Organize document pickup and retrievals from the offsite facility in accordance with departmental work instructions.
7. Create and update Work Instructions/SOPs per department tasks critical to business continuity.
8. Liaise with 3rd party vendors to coordinate and address business needs.

Experience

10+ Years

Level

Senior

Education

Diploma

Description :

1. Created and performed audits on other department's documents.
2. Designed electronic file systems and maintained electronic and paper files.
3. Handled multi-faceted responsibilities encompassing customer service, managed a small records team, processed transcript requests, and audited files.
4. Lead on the generation of weekly required/missing document reports.
5. Created an organized Records room that was neat, clean and easy to locate any documentation.
6. Assisted in the collection and verification of high school accreditation information for all current and future students.
7. Created and monitored inventory list with precise location ID of every folder that was sent offsite to our storage facility.
8. Downloaded and sorted all Military and electronic transcripts for the University to ensure each transcript made it to the correct registrar's office for a prompt transfer credit review.

Experience

0-2 Years

Level

Entry Level

Education

BBM

Description :

1. Notify the Director of Maintenance when components, system, and aircraft approach date/time for inspection/TBO, including accumulated time and routing schedule.
2. Maintain and update all training records for employees.
3. Maintain and update all tool calibration records to ensure timely calibration.
4. Gather aircraft information every month, construct and send out billing and flight hours for private aircraft owners.
5. Keep all maintenance manuals up to date to ensure mechanics have the most accurate information.
6. Construct daily and weekly maintenance reports and send to all field mechanics, Ordering all technical publications, revision discs, and USB revisions for the maintenance department.
7. Efficiency in Microsoft Suite, strong computer skills, organization skills, attention to detail, and ability to work in a fast-paced and changing environment.

Experience

5-7 Years

Level

Executive

Education

Diploma

Description :

1. Add new material to file records and create new records as necessary.
2. Sort and classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
3. Gather materials to be filed from departments or employees.
4. Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, and securing confidential materials.
5. Find, retrieve, and make copies of information from files in response to requests and deliver information to authorized users.
6. Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
7. Eliminate outdated or unnecessary materials, scanning, destroying or transferring them to inactive storage, according to file maintenance guidelines or legal requirements.

Experience

10+ Years

Level

Senior

Education

Associate

Description :

1. Generate department restructuring tools And expansion during firm mergers.
2. Ensure strict adherence of staff to departmental structure And processes, maintain Legal Key database to ensure efficient retrieval of records and information.
3. Travel within and assist firm nationwide offices with file shifting, backlogs, and department restructuring.
4. Process attorney request; daily maintenance of pleadings files and binders.
5. Document identification, barcoding Folders, filing documents in numeric, alphanumeric and alphabetical order; Liaise with storage Company inefficient delivery and disposition of files.
6. Prepare Daily interoffice correspondence with administration regarding status updates.
7. Worked with all departments Trade Marks, Bankruptcy, Trust and Estates, Litigation, Environmental, Entertainment, Global scan PDF and conflict checks.

Experience

10+ Years

Level

Senior

Education

BBA

Description :

1. Prepared quality service reports and performed analysis of goals.
2. Performed required follow-up functions including documentation consistent with Federal, State, and local policy and maintained the Standard Operations Procedure manual.
3. Reviewed incoming documents and sorted according to information systems policies and procedures required by the agency, funding agencies, and Federal and State guidelines.
4. Maintained and ensured the maintenance of agency files, forms, or other material in storage receptacles.
5. Entered data information and developed and maintained databases and spreadsheets, and performed various administrative support functions for the unit from time to time.
6. Developed and maintained the Employee Absence Report.
7. Translated Work First PowerPoint Presentations for Hispanic clients.

Experience

5-7 Years

Level

Executive

Education

BBA

Description :

1. Receive documentation from various sources and distribute copies and originals to other office users as needed and ensure compliance to company records policies.
2. Prepare new clinical records and review them for accuracy, file all incoming documentation, and ensure compliance with company procedures.
3. Complete administrative record reviews and prepare discharge files.
4. Respond to and maintain a log of external information requests, research information, and provide copies to the appropriate person.
5. Record receipts of signed orders, log/mail physicians' orders, track orders and notify the Clinical Manager when signed orders cannot be obtained within policy allotted time frames.
6. Provide backup to data entry on admissions paperwork, enter billing/payroll information, and process/forward paperwork to the appropriate processing center.
7. Developed an organized records report on the companies Appeals and Death claims in the Records Department.

Experience

7-10 Years

Level

Management

Education

HRM

Description :

1. Developed and created a records and automated information management system to mirror headquarters for the business processes of the office, as end-user and administrator.
2. Implemented electronic and physical records management system utilizing bar codes and HLS.
3. Trained stakeholders and end-users on RIM compliance and company guidelines.
4. Determined classifications for metadata, including permanent records and set retention cycles accordingly.
5. A supervised team that maintained central records file room, included contractors.
6. Created an operations manual for file room technical procedures and tasks.
7. Transformed empty space into a fully operational Central File Room including layout, setup, and database organization with no guidance or supervision.

Experience

5-7 Years

Level

Executive

Education

BS

Description :

1. Created and maintained computerized and paper records for each student.
2. Followed up with students to ensure each file was complete and compliant.
3. Maintained master class schedule and handled schedule change requests from students.
4. Administered, graded, and input admissions test to prospective students.
5. Received, processed, and logged transcript requests for former and current students, including using Microsoft Excel to manually reformat transcripts.
6. Covered the front desk on a weekly basis, answering phone calls and routing them to the correct department, and inputting new student leads into the system.
7. Managed and audit files to ensure each record contained all necessary documents.

Experience

7-10 Years

Level

Management

Education

Diploma

Description :

1. Assisted in the day to day running of the records department.
2. Implementation of retention destruction policies to manage on-site and off-site storage and maintenance of files.
3. Assign document specialists to the attorney, paralegals.
4. Maintain departmental filing assignment lists, worked closely with Conflicts New Business Dept with the input of new and existing business into records database Legal Trax.
5. Extensive database maintenance opening new matters, close matters, client matter name changes, deleting files and run reports.
6. Train incoming records staff and conduct secretarial orientations.
7. Delegated work assignments to meet attorney needs.
8. Participated and led team meetings in various practice groups to ensure department policies and procedures are adhered to.
9. Answering phones, customer service, supervising records analysts, coordinating overtime.

Experience

5-7 Years

Level

Executive

Education

Diploma

Description :

1. Protect the security of medical records to ensure that confidentiality is maintained.
2. Retrieve patient medical records for physicians, technicians, or other medical personnel.
3. Review records for completeness, accuracy, and compliance with regulations.
4. Release information to persons or agencies according to regulations.
5. Process patient admission or discharge documents.
6. Plan, develop, maintain, or operate a variety of health record indexes or storage and retrieval systems to collect, classify, store, or analyze information.
7. Enter data, such as demographic characteristics, history, and extent of disease, diagnostic procedures, or treatment into computer.
8. Identify, compile, abstract, and code patient data, using standard classification systems.

Experience

7-10 Years

Level

Management

Education

HS