Accounts Payable Accountant Resume Samples

Description :

1. Review and audit invoices and requisitions for appropriate documentation and approval prior to payment.
2. Ensure obligations of the organization are within terms and met in a timely manner.
3. Utilize integrated accounting systems to ensure accuracy and completeness of transactions for financial reporting.
4. Maintain accurate financial records by maintaining, researching and updating accounting documents in file and electronic format.
5. Assist with month end closing and prepare journal entries necessary to reconcile GL accounts.
6. Prepare and process electronic fund transfers and payments of intercompany transactions.
7. Reconcile vendor statements, research and resolve invoice discrepancies and issues.
8. Monitor unclaimed property and process filings with the state of Arizona.
9. Resolve inquiries and problems presented by internal and external customers.
10. Support and collaborate with other departments to improve processes and efficiencies.
11. Maintain electronic files and documentation thoroughly and accurately in compliance with company policy and accepted accounting practices.

Experience

2-5 Years

Level

Entry Level

Education

MS

Description :

1. Performed reconciliation of all account payable and accounts receivable accounts by auditing all financial records according to internal company guidelines and as well as federal and state guidelines.
2. Responsible for posting monthly account charges for management fees, bank reconciliations, and wire transfer.
3. Pay vendors through credit card system on a monthly basis and reconcile the account.
4. Review, audit, approve and compile paperless T & E reports and check requests.
5. Setup new vendors by providing credit references, sales tax exemption forms, and resale certificates.
6. Maintaining current vendor addresses in the system along with requesting w-9 forms.
7. Communicating with the vendors to ensure payments are processed and scheduled on time.
8. Organizing and maintaining vendor files by implementing paperless vendor files within the system.
9. Working closely with 4 business units to ensure invoices are approved, coded accurately.
10. Resolving issues and discrepancies with purchasing and receiving teams, which includes pricing/quantity issues.
11. Providing supporting documents for auditors on a quarterly and yearly basis to comply with regulations.
12. Applying sales tax to purchases to comply with regulations for a manufacturing company.

Experience

5-7 Years

Level

Executive

Education

Associates

Description :

1. Works with the accounting team to provide timely and accurate auditing of over 100 employees expense reports and processing of utilities and credit card payments.
2. Reviewing requests, auditing claims, and processing payments to distributors and partner.
3. Performing month-end responsibilities to include monthly journal entries and reconciliations.
4. Compiling and analyzing financial information to prepare entries to general ledger accounts.
5. Auditing contracts, orders, and vouchers, and preparing reports to substantiate individual transactions prior to the monthly close process.
6. Analyzing financial information detailing assets, liabilities, and capital.
7. Analyzing standard cost variances including purchase price, material usage, labor utilization and productivity.
8. Post manual checks were written by remote offices to the accounting system.
9. Setting up and maintaining new vendor documents to include w-9, certificate of insurance (COI), hold harmless, checklist and vendor information sheet.
10. Working closely with the project managers to monitor project spending and projections.

Experience

10+ Years

Level

Senior

Education

Associates

Description :

1. Managing all accounts payable functions for the accounting department, adhering to company procedures and policies.
2. Preparing monthly bank reconciliations, business credit card statements, and month end journal entries.
3. Maintaining bank accounts for payable transactions, providing monthly account balances for Committee Board of Directors.
4. Preparing and submit the sales tax and use report to the State Board of Equalization and other corporate filings.
5. Providing Cash Management and distribution of travel allotments and funds for on-site expenses.
6. Reviewing and uploading checking transactions to the banking system to prevent check fraud.
7. Handling, processing and maintaining all vendor files, responding to all vendor inquiries including year-end 1099s.
8. Assisting in preparation of the yearly audit on a yearly basis, ensuring all payments are coded properly.
9. Assisting in any necessary special projects given by the accounting manager, executive director, and president.
10. Providing accounting assistance to project managers and operations staff, responding to financial questions and concerns.

Experience

7-10 Years

Level

Senior

Education

Certification

Description :

1. Oversaw the disbursement of funds and all accounts payable functions. Conducted research for accountants, supervisors, and other department heads to provide guidance on spending and budget constraints.
2. Created and reviewed operational policies and procedures to improve business processes.
3. Dating from 1998- 2016 to include clean up of outdated training guidelines and regulations both for physical and electronic records (01/2016-05/2016).
4. Authorized license/certification policy for reimbursement for staff pursuing a certificate for professional growth or renewal of a professional license fee (CPA; CIA; c++, etc. ) led to more staff pursuing professional license geared toward their careers within the organization.
5. Revamped staff/faculty policy for travel and expense voucher/report reimbursement to include creating a friendly powerpoint highlighting common areas most utilized by staff and faculty.
6. Awarded the Macgyver award, 2017- for an individual who successfully overcame extreme challenges to make something extraordinary happen.
7. Developed step by step training guidelines for over 160 staff and faculty upon transition to the new workday software program. This is in addition to the general training sent out with the rollout of the new software.
8. Hand selected to travel throughout the Asia division (Japan, Okinawa, Korea, Guam) to hold face to face training for all staff/faculty for the Workday system.
9. Reduced year-end closing process for expenses by 4 business days and percentage.

Experience

2-5 Years

Level

Junior

Education

MS

Description :

1. Completing month end journal entries, reconciling balance sheet accounts, and analyzing variances.
2. Creating and validating general ledger accounts, including capital projects for various plants.
3. Pay vendors by monitoring discount opportunities; verifying Federal ID numbers; scheduling and preparing checks; resolving purchase order, contact, invoice, or payment discrepancies
4. Working closely with the procurement staff to assure POs are received in a timely matter.
5. Processing purchase orders and monitor the overall on-base workflow queues.
6. Closing AP modules at month end and prepare monthly accrual file for the finance department.
7. Assisting with monthly payment run and handled payment reconciliations prior to release.
8. Input and payment of all submitted invoices through the company bank account via ACH/wire transfers, check, or by credit card.
9. Analyzing payment run variances and make necessary adjustments as needed.
10. Process and audit vendor invoices, employees travel expenses, directors check request and cash proceeds.

Experience

2-5 Years

Level

Executive

Education

MS

Description :

1. Managing receivables of more than 300 domestic customers on a weekly basis.
2. Verified payment accounts, entered information into systems to ensure printed checks.
3. Review and process vendor payments on a daily basis with an estimate of 150-200 invoices a day.
4. Invoicing of all employee expenses reports and disbursement of payments.
5. Act as the first point of contact for any vendor or customer payments issues.
6. Maintain receivable reports on a weekly basis for the accounting department.
7. Pass all correcting entries in the books of accounts during quarterly close.
8. Assist with reconciling entries in the preparation of quarterly statements.

Experience

10+ Years

Level

Senior

Education

MBA

Description :

1. Processsing invoices averaging $60m of revenue per month into an automated billing system.
2. Improving a process to effectively reduce time and costs by processing invoices on a daily basis to ensure invoices were processed within specified net payment terms.
3. Reconciling vendor statements to invoices paid. Successfully resolved outstanding items with vendor.
4. Maintaining and organized accounts payable records required for vendor.
5. Disputed and prevented inaccurate and duplicate invoices. Made necessary corrections to reverse transactions from being processed for payment.
6. Communicating with coworkers, vendors, and client managers to support processing and issue resolution.
7. Managing weekly check runs and obtain signed approval from senior management for processing.
8. Processsing approximately 10-20 health benefits and payroll invoices for payment into two automated billing systems.
9. Processing any miscellaneous accounts payable invoices for payment into automated billing system as needed.
10. Researching and providing backup documentation needed for auditors when requested. Coordinating timely and accurate quarterly review and annual audit with internal and external auditors.

Experience

7-10 Years

Level

Senior

Education

BS

Description :

1. Providing accounts payable support to a multi-entity public company, which specializes in “market-leading” insurance software solutions.
2. Executing timely processing of vendor invoices, check requests & employee expense reports. Researching and reconciling open invoices while working with vendors in a professional and timely manner.
3. Accurately calculating dollar amounts for taxes and discounts received on invoices.
4. Supporting the Accounts Payable & Finance Depts. By making sure all backup documents for quaterly & Financial Year end audits are organized & in compliance with SOX.
5. Obtaining and validating business approvals for purchase order maintenance & pending invoices.
6. Working with Purchasing and Finance departments to ensure correct general ledger coding for invoices to be paid.
7. Issuing check, ACH & wire payments to vendors both domestically and globally.
8. Readily working on special projects as assigned by the accounts payable manager.
9. Prevented the organization from paying out over $5k in duplicate reimbursements within 6 months.

Experience

2-5 Years

Level

Fresher

Education

Associates

Description :

1. Managing credit union cash position by reconciling daily operating cash accounts, transferring money between major bank accounts to maintain target balances and posting corresponding journal entries.
2. Processing invoices for payment by reviewing invoices for proper authorization, coding and inputting invoices into accounts payable system and printing expense checks for payment.
3. Assisting in the month end closing process by reconciling various general ledger accounts by posting histories, analyzing debit/credit activity to determine outstanding balances in accounts, aging reconciled entries and determining appropriate dates for reconciling items to clear.
4. Reconciling prepaid and accrued expense accounts by setting up accrual and amortization sub-accounts for payments, reconciling sub-account totals to general ledger control accounts on a monthly basis and maintaining supporting detail files.
5. Post payroll summary journal entries to general ledger by analyzing payroll journal report and posting journal entries to reflect payroll expenses and deduction liabilities.
6. Performing annual escheatment of accounts by generating reports of aging accounts without activity, closing unclaimed accounts, forwarding funds to the state treasury and posting corresponding journal entries.
7. Processing and submitting 1099 tax forms to be sent to the IRS by coordinating efforts of it, operations and accounting to ensure a smooth and timely completion of 1099 data being reported.
8. Providing support to post daily ach transactions by reviewing reports to ensure the appropriate backup is maintained for all income and expense entries.

Experience

7-10 Years

Level

Senior

Education

BS

Description :

1. All accounts payable activity, including set up of new suppliers, efficient processing of all accounts payable invoices, generating weekly check runs, and preparation of 1099 statements annually.
2. Assisting in monthly/quarterly A/P, A/R, and purchasing close process including accruals and reconciliations, preparing month-end journal entries, and uploading into Oracle.
3. Verifying and processing expense reports according to company travel and expense policy.
4. Providing backup support to the accounts receivable function, on an as-needed basis.
5. Managing AR aging and sending statements to customers on a regular basis. Assisting with AR collections and regular follow up with customers on payments.
6. Distributing invoices daily to customers and generating Pro-forma invoices as needed. Processing credit memos related to rebates and marketing co-op expenses.
7. Ensuring that all payments received from customers are posted in a timely manner.
8. Developing business partnership with the internal and external customers to provide a high level of customer service.

Experience

10+ Years

Level

Senior

Education

Associates

Description :

1. Responsible for processing high-volume invoices & payment requests per month, reviewing and booking multiple-units wire payment transactions, auditing pcard and out-of-pocket (oop) expenses, and setting up different types of vendors.
2. Distributing electronically submitted invoices in ADP system to various field offices or approvers for further processing.
3. Processing check cancellation requests, void and/or reissue checks following company procedures.
4. Daily reviewing, analyzing and clear for possible duplicate invoices in SAP through ACL exception analysis system. Recovered nearly $100,000 duplicate payments to vendors for the company.
5. Auditing Pcard and OOP expenses to ensure travel expenses are accounted for per company pcard business expense policy, inquiring the cardholders to provide additional information for better audit trails.
6. Processing vendor setup requests from submissions through supply chain management, updating vendor information in SAP and documenting vendor information in on base.
7. Assisting vendors with their inquiries by phone and Outlook mailbox communications.
8. Recovered nearly $100,000. 00 duplicate payments to vendors for the company through ACL exception analysis.  Also recovered over $1,000 through company Pcard audit (employee personal expense charged to Pcard).

Experience

5-7 Years

Level

Senior

Education

MS

Description :

1. Ensuring that all requirements and expectations are executed timely and accurately, in addition, verifying that issues are resolved according to company policy.
2. Ensuring timely and accurate processing and payment of vendor invoices, in addition, ensuring tax compliance (1099 and w-8ben).
3. Working with the foreign offices(Asia, Japan, and the UK), processing their invoices and payments.
4. Reviewing and booking transactions essential to maintaining a balance of the intercompany transactions.
5. Implementing and executing a report for all accounts payable outstanding checks.
6. Assisting with month end close, resolving collections and invoice discrepancy matters and assist with the accounts payable audit.
7. Reconciling and processing about 200 expense reports per month, ensuring that all supporting documents are included utilizing Concur.
8. Maintaining and auditing the company American Express business travel and invoice payment accounts.
9. Allocating accounts payable vendors fund expenses between 22 funds/maintain and track inventory of fund expenses on a quarterly basis.

Experience

5-7 Years

Level

Executive

Education

BS

Description :

1. Executing input and payment of all vendor payables (recurring and new), creating client receivables, and processed cash receipts.
2. Producing numerous finance schedules to the CFO, and reconciling loan receivables to the general ledger monthly. Creating annual 1099s to vendors, and supplying requested schedules to auditors, also analyzing audited financials for accuracy.
3. Reviewing, coding, and entering invoices, expense reports, deposits and journal entries using Coins TI Citrix system.
4. Processing fixed assets depreciation and resolve discrepancies that arise between the vendor and the company.
5. Performing coding and posting of entries to the general ledger and sub-ledgers.
6. Process ACH payments through the bank of Texas treasury source, handle intercompany packages for regional controllers, and process 1099 at the beginning of the year for vendors.
7. Handling fixed assets using sage fixed assets software and responsible for disposals, additions, and yearly inventory count.
8. Responsible for account reconciliations during month-end and year-end close.

Experience

7-10 Years

Level

Senior

Education

MS

Description :

1. Performed invoice verification for non-productive materials of various Daimler plants located in Germany.
2. Calculated and booked monthly journal entries, while ensuring that all accounting transactions are in accordance with GAAP as well as internal control procedures.
3. Used SAP which includes performing basic steps in invoice verification, identifying error codes, analyzing and resolving price differences, quantity differences, missing delivery slip/PO, double invoicing.
4. Responsible for payment and maintenance of reports for the sales and use tax monthly payment.
5. Identified and communicated to responsible parties the necessary process updates. Participated in process documentation and participated in knowledge exchange according to set standards.
6. Performed other tasks as creating debit and credit notes for iv02 cancellations, importing GR/IR data from nacos, cancellation of account maintenance, and reversing aggregated data.
7. Coordinated and organized regular team and company events (e. G. Team building activities) and maintained and records inventory of office supplies.
8. Managed daily, weekly, and monthly accounts payable reports and statistics.

Experience

0-2 Years

Level

Fresher

Education

BS