Conference Coordinator Resume Samples

A Conference Coordinator will take charge of organizing and gathering all elements to conduct a conference or party or reunions. In short, these coordinators assume a lion’s share of an event’s success or failure. Here are some of the typical duties that are listed on the Conference Coordinator Resume – organizing conference or parties as per the employer’s requirement, holding various conference such as political, professional or academic; developing themes and planning the conference activities, contacting required participants and booking speakers, securing a venue, making travel arrangements for guests to arrive; and publicizing the conference.

The skills and qualifications expected for this role include – detail-orientation, multitasking abilities, interpersonal skills, good negotiation capacity and the ability to generate solutions quickly. Most of the candidates applying for this role have a bachelor’s degree in a meeting or event management. To increase job prospects, candidates may also have to secure a certified meeting professional – CMP credential.

Conference Coordinator Resume example

Conference Coordinator - Temp Resume

Objective : An analytical and result-driven Conference Coordinator, always eager to utilize skills and knowledge gained through education and experience to add value to the organization To obtain an engaging position as a specialist in an association that allows contributing effectively while utilizing the education, knowledge, and experience.

Skills : Microsoft Office, Computer Skills, Analytical, Typing 50 Wpm, Data Entry

Description :

    1. Serve as a liaison between the client, Conference Managers, Catering Managers, and other related operational departments.
    2. Assist with coordination of all convention group plans and catering needs with all required operational departments.
    3. Ensure on-site delivery of hotel products and services according to conference group plans resulting in a positive meeting experience.
    4. Maintain program knowledge by attending planning meetings, conference calls, reviewing group resumes and BEO's prior to group arrival.
    5. Partner with the Conference planning team to ensure issues are identified and resolved.
    6. Attend planning visits, welcome receptions, tie-down meetings any internal meetings related to security, parking or production.
    7. Proactively resolve potential meeting or room set issues.
    8. Utilize available resources to meet client requests or resolve client issues.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Bachelor Of Science


Conference Coordinator - Entry Level Resume

Objective : Conference Coordinator highly efficient in organizing conferences and exhibition with prospecting and selling abilities in the business arena. Seeking career to utilize the knowledge, personal skills to gain comprehensive understanding at a reputed organization so as to take responsibility and contribute significantly.

Skills : Proficient On The Use Of MS Suite, RegOnline, Cvent, Office Equipment, Telephone And People Skills, Administrative

Description :

    1. Responsible for the success of conferences, which provided the main financial intake of the company by assisting in the development and launch of financial events that provide specialized information and insight to executives.
    2. These successful events helped the conference division grow from two conferences per year to six per year ranging from 100 to 600 participants.
    3. Assisted the Director of Conferences with orchestrating needs for each event, including meeting set up, AV, meals, decorations, and golf outings.
    4. Collaborated with sales and marketing departments to fulfill exhibitor needs and ensure a successful event.
    5. Secured high-level executives as event speakers and organized presentations for sessions.
    6. Served as the main contact for speaker faculty.
    7. Created and compiled conference materials for on-site distribution. Responsible for all correspondence with attendees regarding logistics.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Entry Level
Education
Education
Bachelors of Science


Junior Conference Coordinator Resume

Objective : Junior Conference Coordinator leading a team of conference management professionals who produce and manage 7 major national medical education conferences from planning to implementation. A result-oriented individual with a solid focus on customer orientation, financing associate and creative marketing.

Skills : Public Speaking, Event Planning, Brand Management, Creative Writing, Viral, And Mobile Marketing.

Description :

    1. Planned on-site and off-site meetings for internal resources. Completed site inspections and assisted with on-site logistics.
    2. Developed program schedules in accordance with internal requests.
    3. Confirmed arrangements with special events staff and reconciled invoices at the conclusion of events.
    4. Planned and implemented on-site logistics for 85+ camps and conferences at NC State annually.
    5. Managed client contracts for housing, dining, catering, and rentals. Established targeting marketing efforts to increase client retention and recruitment. 
    6. Facilitated daily operation of 37 motel-style on-campus guest rooms.
    7. Independently responsible for opening/closing campus student center.
    8. Set up conference rooms for various events with a correct number of tables/chairs and needed audiovisual equipment.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Masters of Science

Senior Conference Coordinator Resume

Summary : Senior Conference Coordinator compatible in a team environment and strive to achieve the target with hard work and sincerity. Good communication skills. Willingness to relocate and the ability to quickly adapt to new environments & technologies.

Skills : Microsoft Office, Customer Service, Analytical, Business communication, Writing, multi-tasking, Problem Resolution, Organizational Skills.

Description :

    1. Serve as the floor manager and main point of contact for the client while on property Manages the execution of all aspects of events to include planning, day-to-day coordination, and exit strategies.
    2. Serve as liaison between the client, conference managers, catering managers, and all other operational departments.
    3. Verifies on-site delivery of hotel products and services according to conference group plans resulting in a positive meeting experience.
    4. Utilizes software for the generation of the necessary programs.
    5. Advise clients on the current status of events and functions, including items pending and action items; coordinate changes.
    6. Maintains program knowledge by attending planning meetings, conference calls, reviewing group resumes and banquet event orders (EO's) prior to group arrival.
    7. Partners with the Conference planning team to verify issues are identified and resolved.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Senior
Education
Education
Bachelor Of Science

Conference Coordinator - Full Time Resume

Headline : Diligent Conference Coordinator with over 5 years of successful experience in different administrative capabilities and dedicated to succeed in any given environment. Excellent communication and organizational skills, with the ability to multi-task, pay meticulous attention to details, as well as work effectively and efficiently in a deadline-driven environment while maintaining integrity.

Skills : Management, Customer Service, Vendor Relationships, Logistics Planning, Budget Management, Contract Negotiation

Description :

    1. Assistant to the Executive Vice President and maintained constant e-mail and phone communication with conference participants and organization members.
    2. Monitored the abstract submission and registration processes for conference participants and managed the conference exchange database.
    3. Reconciled PayPal account and other payments received on a weekly basis.
    4. Prepared and issued invoices/billing documents to conference participants and organization members.
    5. Provided project management assistance, coordinated and created conference materials for registration packets, developed marketing materials, and much more.
    6. Developed status reports that monitored accepted abstracts, hotel accommodations and registration status.
    7. Compiled employee handbooks, function sheets, and post-conference reports for both North American and European conferences.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Bachelors of Science

Assistant Conference Coordinator Resume

Objective : Organized, reliable, detail-oriented, and motivated Assistant Conference Coordinator with 4 years administrative/clerical experience, relates well to students, parents, faculty, staff, and colleagues. Pays careful attention to detail, possesses highly effective communication skills, and interacts well with others.

Skills : Microsoft Office, Customer Service, Analytical, Business communication, Writing

Description :

    1. Responsible for planning, developing, directing and coordinating large and small special events for corporate functions, luncheons, dinners, and receptions.
    2. Created and designed pamphlets, flyers, and brochures.
    3. Negotiated agreements and orchestrated logistics for the events as well as developing budget proposals and auditing supplier bills.
    4. Worked with event sponsors to create an agenda or program and aligned speakers for function presentations.
    5. On-site coordinator/point person at internal and external events.
    6. Developed and maintained solid relationships with vendors and sponsors.
    7. Provided executive-level administrative support to the Vice President of Alumni Affairs, and three directors.
    8. Planned and coordinated luncheons and develop presentations for on and off-site meetings.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Master Of Science

Conference Coordinator - Part Time Resume

Objective : Conference Coordinator intends to build a career with leading corporate of hi-tech environment with committed & dedicated people, which helps to explore oneself fully and realize the potential, by giving the opportunity to learn and grow simultaneously within the organization.

Skills : Management, Customer Service, Vendor Relationships, Logistics Planning, Budget Management

Description :

    1. Prepared, set-up and confirm operation of all AV equipment necessary for meetings, events, and presentations as requested by CFSAN staff or the Project Officer.
    2. Assisted presenters and meeting facilitators with operating equipment as needed.
    3. Includes operating a laptop computer, video-conferencing, and sound system Created and maintained user guides to assist users with the operation of AV equipment.
    4. Responsible for co-managing and reserving 30 conference rooms using Outlook Calendar Manager.
    5. Provided expert guidance in the planning and implementation of conferences, meetings, official ceremonies.
    6. Served as a CFSAN liaison with high-level government officials and organizations, within and outside of CFSAN.
    7. Updated Digital Media Player with daily CFSAN conferences.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Bachelor Of Science

Associate Conference Coordinator Resume

Objective : An ambitious, hardworking professional targeting challenging and enriching assignments in media with a reputed organization. To leverage the adaptive skills and experience at organizing and managing effectively memorable events for members, customers, employees, and partners, and to extend the experience with a highly dynamic and growing organization.

Skills : MS Office, Database Management, Customer Service Skills, Scheduling.

Description :

    1. Organized logistical and administrative itineraries for over 35 national and local conferences, ranging in scale from 200 to 20,000 attendees.
    2. Developed national budget and marketing plan of all trade shows, meetings, and related activities.
    3. Managed graphic design development for all marketing materials.
    4. Coordinated pre/post conference strategic marketing efforts.
    5. Worked cohesively with the respective internal and external team members/vendors necessary for each event.
    6. Led coordination of all tradeshow and event-related logistics, including show marketing materials, accommodations, badge registration, on-site technical services, booth set-up, product placement, plus more.
    7. Communicated national plans to Senior Level Executives.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Bachelor Of Science

Conference Coordinator - Intern Resume

Objective : To obtain a position in a professional office environment where the skills are valued and can benefit the organization. To pursue a career involving a high degree of responsibility & challenges, which would. Realize the potential to the maximum with an organization that would not only help to enhance the career but also give me exposure to the professional environment

Skills : Administrative Support, Budgeting, Data Entry, Customer Service, Customer Relations, Documentation, Office Equipment

Description :

    1. Oversaw event budget with responsibilities for contract negotiation, site selection, banquet and event order, and audiovisual.
    2. Researched and coordinated onsite/offsite activities for each meeting, as well as board dinners and receptions.
    3. Processed APHSA conference registrations and memberships.
    4. Trained and mentored conference assistants on meeting planning duties (e.g. online/onsite registration process and assembling conference materials) and provided performance evaluations to Conference Manager.
    5. Extensive domestic travel as Lead Conference Coordinator for assigned meetings.
    6. Conducted audio, video and web conference calls for national and international companies.
    7. Created a marketing plan, including a conference website, guest handbooks, brochures, and mailings.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Bachelors of Science

Conference Coordinator (Contractor) Resume

Summary : A highly dependable and motivated Conference Coordinator with over 8 years' experience providing thorough and skillful administrative support. Extensive background in administrative assistance, marketing, business development, and customer service setting. Strong skills in time management, prioritizing tasks, and meeting deadlines. Proficient in Microsoft Programs, HTML coding, and many Adobe programs.

Skills : Office Equipment, Word, Excel, Outlook, Research, Medical Records, Medical Office Procedures

Description :

    1. Organized and Managed 50+ domestic and international events ranging from 20 to 200,000 attendees.
    2. Planned and coordinated logistics and materials for board meetings, staff events, and conferences.
    3. Created and managed updates for conference websites.
    4. Coordinated and executed marketing activities aimed at customer retention and development.
    5. Assembled marketing materials and marketing database information to broaden the reach of publications.
    6. Reviewed, edited and proofread conference documents for proper grammar, spelling, punctuation, consistency, accuracy, and formatting.
    7. Created detailed expense and revenue reports and requests for capital expenditures.
    8. Created and researched various queries for data trends.
Years of Experience
Experience
7-10 Years
Experience Level
Level
Senior
Education
Education
Bachelor Of Arts

Conference Coordinator Resume

Summary : A proven, results-oriented Conference Coordinator with an enterprising fortitude possessing over 11 years of managerial experience crossing the entire spectrum of company operations. Targeted expertise in team coordination, logistics control, and performance and operations improvement. Strong complementing skills in marketing and sales, customer relations, purchasing, and new business development.

Skills : Management, Customer Service, Vendor Relationships, Logistics Planning, Budget Management

Description :

    1. Trained new colleagues in company protocol and provided feedback to improve and streamline company processes.
    2. Utilized Microsoft Word, Excel, and Outlook to effectively communicate with guests in a proficient manner.
    3. Created Month End and Concession Tracking Reports using Excel.
    4. Served as Secretary of Good Neighbor Council; Promoting, planning, and executing local fundraising events.
    5. Created flyers and presentations through Microsoft Publisher and PowerPoint.
    6. Maintained organization throughout the Catering, Conference, Sales, and Marketing Departments.
    7. Located guest information and post vendor charges to accounts using OPERA.
Years of Experience
Experience
10+ Years
Experience Level
Level
Management
Education
Education
Bachelor Of Science