A Construction Secretary provides administrative and secretarial support to the construction companies. Even while the job duties vary based on the size and type of the organization, the following core duties are identified on the Construction Secretary Resume – answering phone calls, copying and ordering supplies, sorting and relaying messages, composing correspondence, gathering time cards, running payroll, reviewing expense reports, handling a vast amount of paperwork; learning healthcare lingo, conducting HR and accounting duties, and keeping track of bids and contracts.
People who want to join this community should be able to possess the following qualities – professional appearance and attitude, the ability to interact well, multitasking skills; numerical competencies; and time management skills. Other related skills include knowledge of using computers and relevant software. All aspiring candidates should hold at least a post-secondary education.
Headline : Highly organized individual, with experience in accounting, bookkeeping, office administration, purchasing, marketing and customer service. PC literate, with knowledge in the application of Microsoft Word, Excel, Microsoft Outlook, Adobe, Photoshop, and Power Point. Strong mathematical aptitude, with the ability to comprehend complex and abstract accounting procedures.
Responsible for ensuring and verifying that the construction inspection paperwork is in complete conformity with the contract documents.
Verified and documented daily, the inspector's paperwork is filed with DPSCS.
Prepared monthly pay application forms with the State Representative for payment.
Assisted State Representative in reviewing and verifying the request for weather delays from General Contractor.
Downloaded and labeled progress photographs.
Distributed all correspondence concerning meetings of the construction project.
Invoiced Maintain employee and truck files Order pre-employment and accident drug screening and obtain confidential results.
Experience
5-7 Years
Level
Executive
Education
Master Of Arts In Education
Construction Secretary Resume
Summary : To obtain a Construction Secretary position with your company as a hard-working, dependable employee where I can apply my ability to quickly but efficiently analyze and verify data in order to process and enter data in a timely manner.
Skills : Excellent Communication , Wide Range Knowledge And Experience With Office Equipment.
Description :
Responsible for dealing directly with the owner, customers, foreman, and estimators.
Managed the phone system with over 15 lines.
Attended project meetings, recorded transcripts of discussion, and required follow-up.
Created and updated Excel spreadsheets.
Accurately created and tracked Time & Material documents used for subcontractors to bill for work performed in addition to the original contract.
Put together office memos.
Made up to date reference list.
Experience
7-10 Years
Level
Management
Education
GED
Construction Secretary Resume
Summary : To obtain a Construction Secretary position in an industry of a challenging and growing environment where my past and present experience can be effectively utilized to its utmost.
Skills : Secretarial, Typing.
Description :
Supervised and scheduled the semiannual gutter cleaning project with over 100 customers.
Kept employee absence records.
Kept concise records of expenditures for the department.
Routed incoming mail.
Located and attached appropriate file to correspondence to be answered by the employer.
Took dictation and transcribed notes onto a typewriter or computer.
Composed and typed correspondence.
Experience
7-10 Years
Level
Management
Education
GED
Construction Secretary Resume
Objective : Highly qualified Construction Secretary with experience in the industry. Enjoy creative problem solving and getting exposure on multiple projects, and I would excel in the collaborative environment on which your company prides itself.
Skills : Word, Lotus Notes, Outlook, Live Person Chat, Multiple Phone Lines, 40+wpm.
Description :
Scheduled appointments and take minutes at meetings.
Bookkept and billed responsibilities.
Answered multiple phone lines.
Ordered and received all office supplies and food.
Color-coded floor plans/blueprints.
Created and organized filing systems for employees.
Received mail and tracked invoices.
Experience
2-5 Years
Level
Executive
Education
High School Diploma
Construction Secretary Resume
Objective : To establish a long-term career in a company where I may utilize my Construction Secretary professional skills and knowledge to be an effective Associate Program Manager and inspiration to those around me.
Skills : Word, Management, Customer Service.
Description :
Permitted, Insurance certificates, and research legal on properties.
Ordered supplies and equipment for the job sites.
Updated job status logs and spreadsheets, open and close files.
Read, copied, distributed plans to subcontractors for bids.
Assisted with getting all bids for estimate/ Write up proposals.
Filed correspondence and other records.
Ordered materials and equipment as approved by the director.
Experience
2-5 Years
Level
Executive
Education
Associates In Business
Construction Secretary Resume
Headline : Construction Secretary with 6+ years of experience in Answering telephone and gives information to callers or routes call to appropriate official and places outgoing calls, and also Scheduling appointments for the employer.
Skills : Microsoft Office, Data Entry, Timekeeping, Office Machines, Shorthand, Receptionist, Customer Service, Typing 74 Wpm.
Description :
Responsible for submitting plans to the building department and community services districts.
Provided customer service to homeowners during each phase of construction.
Dispatched and monitored subcontractors.
Maintained filing and office machines.
Screened and routed calls.
Performed accounts receivable/payable and invoicing functions.
Responsible for payroll (3 employees), workers' compensation insurance, payroll taxes, banking, deposits, and balancing checkbooks.
Experience
5-7 Years
Level
Junior
Education
MS
Construction Secretary Resume
Objective : Self-motivated, career-oriented, assertive, and creative. I possess excellent communication skills and have an established track record for achieving and exceeding objectives. I am a hard-working, highly detailed, and organized individual with a great desire to learn.
Skills : Many Aspects of Office Management, Computer Skills, Accounting.
Description :
Issued change orders, tracked their return, and distributed executed copies to appropriate parties.
Distributed executed subcontracts to appropriate parties.
Processed vendor invoices, obtained approval, and forwarded to accounting.
Obtained Certificates of Insurance from subcontractors.
Ensured these were in compliance with contract requirements and were current.
Scanned documents, filed both hard copy and electronic.
Burned plan discs for bid requests and distributed to appropriate parties.
Experience
2-5 Years
Level
Executive
Education
BBA In Marketing
Construction Secretary Resume
Summary : Obtaining proper contract approvals, gather signatures and prepare for mailing, track for return and assure proper execution, review for properly executed supporting documents, log, and send executed contracts to all appropriate parties for future processing.
Used Microsoft Excel and Word extensively for numerous documents and reports.
Typed, verified, and faxed/mailed quotes as per the estimator and general manager's request.
Filed Notice to Owners.
Provided administrative and clerical support, handling of phone calls, correspondence.
Experience
7-10 Years
Level
Management
Education
Business Administration
Construction Secretary Resume
Headline : Responsible for Scheduling appointments for the employer, Greeting visitors, ascertains the nature of the business, and conducts visitors to the employer or appropriate person.
Skills : MS Word, Construction Skills, Multitasking.
Description :
Reconciled invoices.
Handled office errands and blueprint pick up.
Typed proposals for new construction projects.
Maintained timesheet information for payroll.
Answered telephone calls and ordered office supplies.
Kept Construction Manager informed of appointments and meetings.
Opened job quotes Notify state personnel as required.
Experience
5-7 Years
Level
Executive
Education
BS
Construction Secretary Resume
Headline : Hardworking, organized, Construction Secretary professional with a proven background delivering sensible business technology solutions on time and under budget while working as a team member or team leader.
Skills : Microsoft Office, Scanning Skills, Managing Skills.
Description :
Included supporting three managers, which meant having to handle multiple assignments with competing priorities and meeting deadlines.
Duties included answering phones, setting appointments, filing, corresponding with vendors/contractors via phone, mail, email & fax; print/plot plans, preparing quarterly/monthly reports using Excel; interacted with divisions to acquire reports; Vendor Allocation Report; Code AIA's & Invoices.
Scanned documents.
Workload required excellent time management skills & ability to prioritize assignments.
Answered phones for Director of Construction & one other manager, & offer administrative support to them when needed.
Issued purchase orders for materials.
Answered telephone and gives information to callers or routed calls to appropriate officials and places outgoing calls.
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