A Document Administrator takes charge of managing various document types of the company. Typical work activities listed on the Document Administrator Resume include the following – storing and managing documents, scanning and organizing documents, processing requests for information, implementing disaster recovery strategies, copying and scanning documents, checking for accuracy and editing files, reviewing and updating technical documents, filing documents in physical and digital records, retrieving files as needed, managing the flow of documentation, and preparing ad-hoc reports on projects.
Apart from proven work experience, the following skills are expected from job applicants – resilience to stress, familiarity with project management, basic knowledge of labor and corporate law, hands-on experience with MS Office and MS Excel; knowledge of Electronic Document Management Systems, and attention to details. Candidates for this role have a degree in relevant fields, although some employers accept as little as a high school diploma or GED.
Objective : Dedicated and detail-focused professional with 2 years of experience in document control and records management. Proven ability to streamline processes, enhance document accuracy, and maintain compliance with industry standards. Skilled in collaborating with teams to ensure efficient document flow and accessibility, while supporting project objectives and client needs.
Managed documentation and document flow following established procedures to ensure project compliance.
Collaborated with clients, project managers, and engineers to gather project-specific information.
Compiled and prepared data packages for client submission.
Processed and tracked all client documents, ensuring timely updates and revisions.
Led the document control team to enhance operational efficiency and accuracy.
Monitored documentation exchange with clients and suppliers to maintain current records.
Input critical document information into the document management system for easy access.
Experience
0-2 Years
Level
Junior
Education
A.A.S.
Associate Document Control Administrator Resume
Objective : Resourceful document control professional with 2 years of experience in managing and organizing project documentation. Adept at ensuring compliance with quality standards, enhancing document workflows, and facilitating collaboration among teams. Committed to maintaining data integrity and supporting project timelines through effective document management strategies.
Skills : Advanced Microsoft Office Suite, Time Management, Attention To Detail, Training And Support, Technical Writing
Description :
Adhered to ISO9001 guidelines to ensure compliance and quality in document management.
Provided comprehensive document control support for multiple project managers and engineering teams.
Collaborated effectively with project managers to prioritize tasks and avoid scheduling conflicts.
Created and maintained Document Control Lists (DCL) using Business Engineering Manager (BEM) for efficient project tracking.
Generated DCLs for weekly engineering meetings, ensuring up-to-date status on all documents.
Compiled and distributed operating manuals and document transmittal packets, ensuring adherence to project timelines.
Conducted quality checks on documents, verifying revisions and ensuring accuracy before distribution.
Experience
0-2 Years
Level
Entry Level
Education
AAS in Business
Document Control Administrator II Resume
Objective : Dynamic Document Control Administrator with 5 years of comprehensive experience in managing and optimizing documentation processes. Proficient in maintaining regulatory compliance, enhancing workflow efficiency, and ensuring data integrity. Adept at collaborating with cross-functional teams to support project objectives and streamline documentation systems.
Skills : Document Control Systems Management, Document Control Strategies, Version Control, Advanced Excel Data Management, Interpersonal Skills, Critical Thinking
Description :
Managed document control processes to ensure compliance with company standards.
Organized and maintained electronic and physical document filing systems.
Coordinated document reviews and approvals among stakeholders.
Ensured compliance with quality systems documentation for ISO 9000 certification guidelines.
Developed and maintained General Standard Procedures (GSPs) for Agile SharePoint and Alfresco.
Generated reports on documentation status and data analysis using MS Word and Agile Excel.
Documented business workflows for stakeholder reviews in Alfresco.
Experience
2-5 Years
Level
Senior
Education
BSBM
Document Control Administrator I Resume
Objective : Results-oriented professional with 2 years of experience specializing in document control and records management. Expertise in streamlining documentation processes, ensuring compliance with industry regulations, and fostering collaboration among teams. Committed to enhancing data accuracy and improving operational efficiency to support organizational objectives.
Implemented value-added processes to enhance data transformation and document accuracy.
Collaborated in requirements meetings to map data and understand business documentation needs.
Converted all company documents into SAP for improved accessibility and management.
Created and revised controlled documents, including Standard Operating Procedures (SOPs).
Performed regular audits of document management systems for accuracy.
Prepared and reviewed SOPs, ensuring compliance with corporate document control procedures.
Conducted training sessions for staff on document management best practices.
Experience
0-2 Years
Level
Entry Level
Education
AAS
Document Control Administrator Resume
Objective : With 2 years of specialized experience in document control, I excel in managing records systems and ensuring compliance with industry standards. I have a track record of enhancing document workflows and accuracy while facilitating effective communication across teams. My focus is on operational efficiency and supporting project success through meticulous document management.
Analyzed, classified, and recorded project documentation, ensuring accurate records and compliance with established document control processes.
Coordinated training sessions for team members on document management systems, enhancing overall team efficiency.
Maintained accurate metadata for current and archived documents, ensuring quality checks for titles and revisions.
Developed comprehensive document control procedures for the ChevronTexaco SASBU Block 0 Area A Gas Management project.
Migrated thousands of documents into the Documentum eRoom application, collaborating with IT for optimal design and user experience.
Oversaw the administration and processing of controlled documents, ensuring timely updates and accuracy.
Processed incoming documents, focusing on formatting and content accuracy to support project needs.
Experience
0-2 Years
Level
Junior
Education
AAS
Document Administrator - Senior Level Resume
Headline : Accomplished Document Administrator with over 7 years of experience specializing in document management and compliance. Expert in optimizing workflows, enhancing document accuracy, and implementing effective document control systems. Proven track record of collaborating across departments to support project goals and improve operational efficiency, ensuring that all documentation meets regulatory standards.
Collaborated with engineering teams to create and manage project documentation, including PDFs and customer manuals.
Generated detailed parts lists and bills of materials to support project execution.
Established and maintained document control protocols for compliance across departments.
Managed quality control reports and maintained databases for efficient data tracking.
Partnered with QA to achieve ISO 9001 certification, ensuring adherence to quality standards.
Oversaw office supply procurement and vendor qualifications, optimizing costs through strategic sourcing.
Achieved a 33% reduction in copier lease costs through effective vendor negotiation.
Experience
5-7 Years
Level
Senior
Education
B.S.B.A.
Document Administrator Resume
Summary : Accomplished Document Administrator with a decade of experience in managing comprehensive document control systems. Expertise in optimizing workflows, ensuring compliance, and enhancing data integrity. Demonstrated ability to collaborate effectively across teams, driving operational efficiency and supporting project objectives through meticulous document management.
Skills : Microsoft Powerpoint, Multitasking, Workflow Optimization, Digital Filing Systems, Confidentiality Practices, Document Security
Description :
Processed workspace requests, administering access rights and workflow tasks efficiently.
Assigned document numbers and provided guidance on workspace usage to employees.
Archived obsolete documents upon receiving proper justification, ensuring compliance.
Updated documentation affected by archiving to maintain accuracy and relevance.
Notified personnel of updated documentation, facilitating seamless communication.
Maintained the External Document Library, supporting audits and quality assurance efforts.
Responded proactively to NCRs identified during documentation audits, enhancing compliance.
Experience
7-10 Years
Level
Management
Education
B.S. IM
Document Administrator - Executive Level Resume
Summary : Proficient Document Administrator with a decade of extensive experience in optimizing document management systems and ensuring regulatory compliance. Recognized for enhancing workflow efficiency and data integrity while collaborating across teams to streamline processes. Committed to driving operational excellence and supporting strategic objectives through effective documentation practices.
Skills : Data Analysis Software, Virtual Desktop Infrastructure, Cloud Storage Solutions, Customer Relationship Management, Record Keeping, Archiving Procedures
Description :
Authored comprehensive work instructions and procedures to align with ISO 9001 standards.
Coordinated document approvals and implemented corrective actions as required.
Tracked and managed deadlines for critical documentation to ensure timely compliance.
Established and maintained filing systems for efficient document retrieval and distribution.
Scheduled and facilitated internal audits, ensuring continuous improvement.
Conducted training sessions on document management software, enhancing team proficiency.
Developed and maintained metrics to monitor document control performance.
Experience
10+ Years
Level
Executive
Education
B.S. in BA
Document Administrator Resume
Objective : Results-focused Document Administrator with 5 years of robust experience in managing documentation processes and compliance. Skilled in optimizing workflows and ensuring data integrity while facilitating collaboration across teams. Committed to enhancing operational efficiency and supporting project success through effective document management strategies.
Served as a Principal Consultant for the VH-71 Presidential Helicopter project, focusing on document management.
Tracked and maintained all types of data related to documentation processes for the project.
Ensured timely and compliant document flow to appropriate personnel within regulatory frameworks.
Utilized web-based content management systems for archiving, version control, and document retrieval.
Responded to data transfer queries, independently assessing procedural requirements.
Engaged in continuous process improvements to enhance enterprise efficiency and meet quality standards.
Provided detailed status reports and presentations to management, ensuring transparency in documentation processes.
Experience
2-5 Years
Level
Freelancer
Education
AAS
Document Administrator - Consultant Level Resume
Headline : Detail-oriented Document Administrator with over 5 years of experience in managing and organizing documents in compliance with company policies. Proficient in document control systems, ensuring accuracy and accessibility of records. Strong communication skills and a commitment to maintaining confidentiality while supporting cross-functional teams in achieving operational efficiency.
Skills : Information Retrieval, Records Administration, Document Formatting, Content Editing
Description :
Streamlined daily invoice preparation and scanning processes, achieving zero carryovers daily.
Developed and conducted comprehensive training programs for new hires, resulting in improved scanning rates.
Established strong interdepartmental relationships to facilitate efficient retrieval of missing documents.
Managed confidential documentation, ensuring strict adherence to client confidentiality protocols.
Collaborated on special projects with the Development Training team, focusing on process improvement.
Continuously identified and implemented innovative solutions to enhance team productivity.
Received top marks on annual evaluations for production efficiency and reliability.
Experience
5-7 Years
Level
Consultant
Education
AAS
Document Administrator Resume
Objective : Organized and efficient professional with 2 years of experience in document administration and management. Demonstrated expertise in maintaining document integrity, ensuring compliance with regulatory standards, and optimizing workflows. Passionate about enhancing document accessibility and supporting team collaboration to achieve project goals.
Skills : Digital Imaging, Document Editing And Review, Effective Written Communication, Reporting Skills, Inventory Management
Description :
Generated reports on document status and compliance metrics.
Collaborated with subject matter experts to compile accurate documentation for client submissions.
Served as a resource for solving documentation issues and enhancing QA systems knowledge.
Participated in a dedicated team for high-value client cases, managing contracts over $1 million.
Implemented security measures to protect sensitive documents.
Ensured timely documentation delivery to legal teams and stakeholders.
Managed the logistics of shipping and receiving company postal packages.
Experience
0-2 Years
Level
Entry Level
Education
AAS
Administrative Document Coordinator Resume
Headline : Results-driven Administrative Document Coordinator with 7 years of experience in optimizing document management processes. Proven ability to enhance compliance, streamline workflows, and maintain data integrity while collaborating with diverse teams. Committed to supporting organizational objectives through efficient document control and management practices.
Skills : Quality Assurance, Process Improvement, Document Compliance, Cross-functional Collaboration, Database Management, Team Collaboration
Description :
Processed and managed loan applications, ensuring compliance with regulatory requirements and accuracy in documentation.
Utilized problem-solving skills to address and resolve issues in customer service interactions.
Compiled and submitted monthly expense reports with supporting documentation and accurate budget codes.
Assisted the Manager of Quality Services in various administrative tasks to enhance operational efficiency.
Maintained organized electronic and physical filing systems for easy access to documents.
Coordinated document flow between departments to ensure timely processing and compliance.
Conducted regular audits of documentation to ensure adherence to company policies and regulations.
Experience
5-7 Years
Level
Management
Education
AAS
Document Administrator Resume
Summary : Accomplished Document Administrator with a decade of experience in optimizing document management and compliance processes. Proven expertise in enhancing workflow efficiency, maintaining data integrity, and supporting cross-functional collaboration to achieve organizational objectives. Passionate about driving operational excellence through effective documentation practices.
Enhanced efficiency by implementing centralized electronic file sharing for multiple manufacturing plants.
Reduced operational costs through strategic archiving of documentation during plant closures.
Successfully managed the legal documentation process, ensuring compliance with industry regulations.
Conducted training sessions for staff on Records Management guidelines, improving team proficiency.
Provided comprehensive support to a legal team, managing correspondence and documentation.
Streamlined case management for the legal department by efficiently organizing and securing files.
Maintained confidentiality and integrity of sensitive documents in the company vault.
Experience
10+ Years
Level
Senior
Education
AAS
Document Filing Clerk Resume
Objective : Enthusiastic Document Filing Clerk with 5 years of experience in document management and filing systems. Proven expertise in organizing, maintaining, and retrieving documents efficiently while ensuring compliance with regulatory standards. Committed to optimizing workflows and enhancing data accuracy to support operational goals and team collaboration.
Skills : Office Software Proficiency, Data Entry And Management, Pdf Management, Communication Skills, Digital Archiving, Data Analysis
Description :
Maintained an electronic document management system, ensuring user access and document control.
Prepared documentation for audits, ensuring compliance and accuracy.
Led a team of 5-6 individuals on various document management projects.
Performed daily administrative tasks to support filing and documentation processes.
Modified SharePoint components to meet evolving document management requirements.
Conducted training sessions for Site Record Custodians on proper documentation practices.
Achieved a 55% reduction in office supply expenses through efficient resource management.
Experience
2-5 Years
Level
Executive
Education
AAS
Document Administrator Resume
Objective : Accomplished Document Administrator with 5 years of extensive experience in managing complex documentation processes and ensuring compliance with regulatory standards. Proven expertise in optimizing workflows, enhancing data accuracy, and supporting cross-functional collaboration. Eager to leverage skills in document management to drive operational excellence and contribute to organizational success.
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