Office Services Specialist Resume Samples

The job description of an Office Services Specialist varies widely based on the company’s scope and size, but the general duty is to perform all the duties that are associated with the office procedures of the company. The Office Services Specialist Resume gives a bullet list of various other tasks such as – answering phone calls, performing bookkeeping duties, typing, word processing, stenography, handling office filing, sending correspondences, communicating with vendors, and ordering supplies.

The most sought-after qualification for this role includes – a deep knowledge of office procedures, excellent problem-solving skills, ability to use office equipment including ten-key calculator, fax machine, and scanners; excellent use of internet and e-mail; excellent telephone skills and familiarity with material handling equipment used in an office environment. Most of the successful resumes list either an associate’s degree or certificate program as educational background.

Office Services Specialist Resume example

Office Services Specialist Resume

Headline : Experienced and dedicated administrative assistant with over 20 years of experience in various industries and office settings. Demonstrated ability to creative problem solving and utilization of critical thinking skills, as well as effective communication. Detail-oriented and goal-focused that can successfully deliver exceptional customer service to all clients.

Skills : Secretarial, Leadership.

Description :

    1. Ensured all papers are properly filled out and input into the system.
    2. Entered and verified that all patient demographics and billing information correctly entered/verified at time of check-in.
    3. Directed patients to relevant areas of the hospital.
    4. Responsible for maintaining student database in Microsoft Access and creating fliers in Publisher to hang on the bulletin board.
    5. Responsible for ensuring clear communications with the main campus on telecommunications courses and recording courses.
    6. Answered phone, made copies and other general office responsibilities.
    7. Notarized and processed criminal history record forms through the State Police office.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Diploma


Sr. Office Services Specialist Resume

Summary : To obtain a challenging position as a Department Assistant inside an organization that offers potential for career growth and stability.

Skills : Office Procedures, Leadership.

Description :

    1. Sorted or classified information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
    2. Communicated with external clients on a daily to ensure the coordination of the scheduling of use and the upkeep and maintenance of state-owned vehicles, including ensuring that the vehicles were delivered to various vendors for services on a periodic basis.
    3. Managed requests of state vehicles on a need basis for state employees within the office to attend outside meetings or company-sponsored events.
    4. Acquired new vendors as needed and maintained and updated vendor listings as needed.
    5. Built rapport with customers through various forms of written communication, assisting them with inquiries and providing all pertinent information.
    6. Worked in conjunction with paralegals and organizing files for cases, maintaining and distributing legal documents throughout the department, messaging financial documentation toward various organizations and providing clerical support.
    7. Worked directly with attorneys, legal assistants and secretaries to provide records management services, including creating and organizing folders, general filings, court document indexing, preparing materials for off-site storage and another related task.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
Diploma


Jr. Office Services Specialist Resume

Objective : Veteran administrator with 10+ years experience managing business office operations. Team player with the capacity to motivate and optimize people to achieve objectives. Effective communicator having the ability to work with diverse populations and personalities. Hard worker with an aptitude for prioritizing tasks in order to meet goals and deadlines. Computer literate in popular software applications, with the ability to learn new systems quickly.

Skills : Microsoft, Yardi, Building Link.

Description :

    1. Perform complex office duties in support of a defined technical function requiring the application of in-depth knowledge of state and local statutes, ordinances and codes.
    2. Responsible for all billing activity within the assigned territory including, generating bills, accepting and posting and reconciliation of payments, and all collection activities.
    3. Maintain, update, and creae a payment database.
    4. Assist customers with the application process via email, phone, or in person.
    5. Record and process information and documents based on the technical knowledge of the unit's operation and relevant policy statutes, ordinances, and codes.
    6. Prepare reports, summaries, and documentation for use at meetings and for processing paperwork.
    7. Answers incoming telephone calls student registration and provides information, takes messages or routes calls to the appropriate personnel.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
B.A. In Management

Asst. Office Services Specialist Resume

Summary : Bilingual business professional with over 5 years of administrative experience. Consistently achieving record-high customer satisfaction rankings, improvements to the bottom line and turnaround of underperforming operations. Respected for establishing and leading customer-focused teams. Executes safety, security, quality and office operation policies. Experienced in completing plan-o-grams and building displays of merchandise.

Skills : Spreadsheet, Typing 55 wpm, printer, fax, scanner, postal machine, postal scale, copier, projector, multi-line switchboard.

Description :

    1. Conducts team meetings and employee training as needed.
    2. Hires, trains and reviews the performance of staff.
    3. Develops and maintains relationships with vendors and shipping services providers.
    4. Handles customer concerns by developing solutions through the feedback method with the client.
    5. Audits logs and other paperwork for accuracy and completeness.
    6. Prepares shipping documentation for other international couriers.
    7. Resolves errors and rejected transactions related to court dispositions in the Case Management System (CMS).
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
B.S. In Business Management

Associate Office Services Specialist Resume

Headline : A dedicated and focused office assistant who excels at prioritizing assignments, multi-tasking, and following through to achieve project goals. A reliable and self-motivated team player with 12 years experience in providing outstanding administrative duties to support day-to-day operations and superior customer service.

Skills : Microsoft Office, Westlaw, Prevail.

Description :

    1. Researched criminal records, rejected entries, and contacted court clerks of arresting agencies to resolve discrepancies.
    2. Prepared correspondence for criminal justice agencies requesting information pertaining to individual criminal history records.
    3. Maintained confidentiality while completing daily tasks.
    4. Filed Legal and Purged documents in a timely manner.
    5. Completed changes of information to the in-house database.
    6. Compiled and distributed monthly statistical reports.
    7. Provided coverage for the front desk reception area, answered multi-line phone system, opened and distributed mail.
Years of Experience
Experience
5-7 Years
Experience Level
Level
Executive
Education
Education
Associate In Applied Science

Office Services Specialist III Resume

Objective : To obtain a job in which can further develop customer service and sales abilities and a job which can be a long-lasting career.

Skills : Customer Service, Computer Skills.

Description :

    1. Posts job openings in-state recruit system & interoffice, reviewed temporary employment payroll.
    2. Assigns voucher numbers and maintain voucher number register.
    3. Updates and maintains files, copy, scan documents, and other general office work.
    4. Responds to requests for information from the general public, other internal departments, and employees; investigates customer complaints.
    5. Gathers data and statistics for assigned area of responsibility; prepares draft copies of related reports.
    6. Prepares meeting agendas; assembles agenda packets; attends meetings and takes minutes, distributes meeting minutes to appropriate individuals.
    7. Performs various clerical duties, utilizing standard office equipment, to include: screening incoming call.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Entry Level
Education
Education
Bachelors Of Science

Office Services Specialist I Resume

Objective : Extensive 10+ years Administrator/Office Manager experience working in general public and office settings. Seeking an Office Manager/Administrator position within a general business or government contractor office environment, bringing the following experience, skills and attributes: Interface well with others at all levels. Work well independently, and meet deadlines in a timely manner. Excellent interpersonal communication, customer service, and office support skills.

Skills : Communication Skills - Written And Verbal.

Description :

    1. Took and transmitted messages, distributing mail, making photocopies, typing and, word processing.
    2. Prepared a variety of documents by typing, performing data entry or word processing.
    3. Processed a variety of forms and paperwork, using established procedures receives monies from customers prepares.
    4. Disseminated receipts to appropriate individuals prepares related bank deposits.
    5. Provided administrative and executive support services to the General Services Administration Supervisor.
    6. Utilized knowledge of operations, policy, personnel, and services to assist the executive in a complex environment.
    7. Supported GSA Supervisor in problem-solving, project planning/management and development and execution of stated goals and objectives.
Years of Experience
Experience
0-2 Years
Experience Level
Level
Entry Level
Education
Education
Certificate In Computer Electronic Engineering

Lead Office Services Specialist Resume

Objective : Seeking employment that would utilize skills, experience, leadership and education. Ability To Plan, Organize, And Prioritize Work. Ability To Work In A Team Structure.

Skills : Microsoft Office, Excellent Communication Skills, Detail-Oriented.

Description :

    1. Responsible for providing direction to a team of administrative staff.
    2. Maintained a diverse understanding of the inner-workings as well as security, logistical and professional discretion with high-ranking foreign and domestic visitors and delegations.
    3. Ensured that all copiers and fax machines are stocked and functioning properly.
    4. Reported all building repairs and maintenance requests for building management.
    5. Visited individuals in homes or attend group meetings to provide information on agency services and breastfeeding.
    6. Conducted home visits for nursing mothers to monitor their progress or assess their needs.
    7. Kept records or prepare reports for management visits with clients.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Completed Coursework Towards Psychology

Office Services Specialist Resume

Objective : Hardworking individual with plans to succeed in all do. Great at customer service and problem solving. Able to work on own as well as on a team. Very efficient and effective while completing any task. Goal oriented and driven by results. Easy to learn and adjust to advancements in the workplace.

Skills : Goal Oriented, Decision Making, Analysis, Customer Service.

Description :

    1. Provided information or refer individuals to public or private agencies or community services for assistance.
    2. Demonstrated the use and care of equipment for use by nursing mothers.
    3. Documented activities and record information, such as the number of presentations conducted, and persons assisted.
    4. Contacted clients in person, by phone, or in writing to ensure they have education, support, and encouragement.
    5. Distributed flyers, brochures, or other informational or educational documents to inform members of a targeted community.
    6. Operated office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
    7. Computed, recorded, and proofread data and other information, such as records or reports.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Executive
Education
Education
Bachelor Of Science

Office Services Specialist/ Resume

Objective : To use my talent and experience to the benefit of any job I undertake. Delivering top-level support is my specialty and I thrive in a diverse and fast-paced administrative environment. Throughout my career I have maintained the highest performance standards within a diverse range of administrative functions, which are illustrated by my past successes.

Skills : Delivering top-level

Description :

    1. Scheduled evaluations for children with behavioral, emotional and academic concerns.
    2. Typed and transcribed comprehensive psychological, educational, medical and social history reports.
    3. Requested records from schools, hospitals, and medical facilities in accordance with HIPAA regulations.
    4. Created and maintained a schedule for office using Excel and Outlook.
    5. Generated medical billing and coordinated with insurance providers, families and State billing office.
    6. Posted payments, generated aging reports and set up payment schedules for families.
    7. Maintained all confidential files in accordance to HIPAA and State regulations.
Years of Experience
Experience
2-5 Years
Experience Level
Level
Junior
Education
Education
Undeclared Major

Office Services Specialist/ Resume

Summary : Administrative Professional Dedicated professional with more than 10 years of experience in nursing and administrative solutions. Seeking an Administrative, Coordinator Professional, Nursing or Medical Field position that will allow me to apply my experience to increase the productivity, goals, and growth of the organization and to effectively manage multiple, high-priority projects and take pride in providing exemplary customer service to better meet the needs of its customers.

Skills : Administrative

Description :

    1. Process monetary funds for deposit and ensure accountability.
    2. Accounting documentation for state taxes and business revenue.
    3. Perform data entry for Point-of-Sale (POS) terminal.
    4. Document and revise recordkeeping systems.
    5. Maintain a database for accounts payable and accounts receivable.
    6. Administer a computerized inventory of commodities.
    7. Maintain form control and budgetary requirements.
    8. Implement administrative duties for the General Manager and Assistant General Manager and anticipate needed supplies and verify receipt of supplies.
Years of Experience
Experience
10+ Years
Experience Level
Level
Senior
Education
Education
High School Diploma In James River