A Patent Secretary assists with secretarial duties, and assists inventors with completing and submitting all patent application paperwork, searching for prior art, writing the inventor’s legally enforceable claims of ownership to the invention, and deciding when patent applications are best to abandon. Common duties mentioned on the Patent Secretary Resume include – providing administrative support to one or more lawyers, greeting visitors and performing initial screening of clients, attending trails and typing minutes, writing case briefs, and synopses of depositions, contracts, and testimony, conducting through statistical and documentary research, souring and verifying important case intelligence, sourcing and verifying important case intelligence, preserving updated case record systems, and maintaining and updating inventories of contact details.
Summary of skills that highlight a resume is – knowledge of the constitution, legal terminology, regulations, and court systems, knowledge of MS Office, the ability to work with legal technology, the ability to comply with all legal regulations, and a good understanding of litigation management software systems. A degree is not a mandatory requirement, however, a legal secretary certification is a must.
Headline : As a Patent Secretary, responsible for Reviewing & processing a large volume of e-mail, mailings, correspondence, and pleadings related to patent and trademark matters from the United States Patent and Trademark Office, clients, foreign counsel, and other foreign trademark/patent offices.
Identified status of invention evaluations and searches, statutory bars on cases needing to be expedited, amendments, petitions, appeal response dates, or whatever steps required to process cases before the U.S. Patent and Trademark Office.
Reviewed all correspondence from the Patent and Trademark Office to ensure that all prior art is complete and is placed in the case file for Patent Counsel's use in preparing a response.
Served as point of contact for NSWCDD employees and contractors, in the absence of the Patent Counsel, for information on submitting disclosures for patent consideration.
Experience
5-7 Years
Level
Executive
Education
High School Diploma
Patent Secretary Resume
Headline : To obtain a permanent Patent Secretary position within an intellectual property law firm; that will take advantage of the skills, experience, and knowledge; I have acquired thus far in my career. I am a flexible team player; capable of working independently; while maintaining a heavy docket; effectively handling time-sensitive projects; all the while paying strong attention to detail, and available to work overtime when required.
Skills : Microsoft Outlook, Trading Skills.
Description :
Provided support to a combination of several timekeepers which may include partners, associates, and paralegals.
Performed document production, including crafting, revising, and editing documents, and finalizing format and style in compliance with appropriate requirements.
Prepared documents for mailing, scanning, and faxing.
Managed files and client contact databases, using strong organizational skills.
Assisted with reviewing daily docket and coordinating with attorneys and paralegals on upcoming dates and deadlines for filings.
Worked with the document management system, docket system, and U.S. Patent and Trademark Office records.
Assisted with reporting USPTO correspondence to clients and preparing information disclosure statements.
Experience
5-7 Years
Level
Executive
Education
Diploma In Paralegal Certificate
Patent Secretary Resume
Summary : More than 20 years of notable experience in Intellectual Property law--identifying requirements and helping to establish methodologies that lead to successful project execution while working in the following disciplines of patent prosecution: Mechanical, Electrical, Chemical, Biotech, Pharmaceutical and Design.
Skills : Microsoft Office Word, Microsoft Outlook, Typing 65 WPM, Customer Service, Visio, Computer.
Description :
Supported the firm's partners and associates by preparing and electronically filing continuation and divisional patent applications as well as all prosecution matters originating from the U.S. Patent and Trademark Office.
Prepared client correspondence and forms for attorney review and signature.
Formatted and proofreaded all documents.
Prepared client billing and forward invoices for projects completed.
Maintained a manual docket of due dates for filings due in the United States Patent and Trademark Office.
Acquired a working understanding of how to locate information from all sources available at the firm.
Maintained accuracy and productivity standards as set by the Director of Intellectual Property Services.
Experience
10+ Years
Level
Senior
Education
B.A. In Criminology
Patent Secretary Resume
Objective : As a Patent Secretary, responsible for Ensuring that required forms are replenished daily and prn in patient charts, Reviewing charts daily for correct patient identification and proper order of forms.
Skills : Communication Skills, Clerical Skills.
Description :
Assigned to left the firm, and there were no openly available positions at that time.
Provided support to one senior partner and one associate with the docketing and reporting to client of all U.S.P.T.O.
Sent reminders to clients regarding renewal deadlines; upcoming filing due dates including the deadline to convert a provisional application to U.S.
Reviewed and if necessary made minor edits to draft patent applications prior to forwarding to legal assistants for filing.
Prepared and distributed IDS in related cases to legal assistants for filing.
Maintained working knowledge of most current Patent and Trademark rules and procedures.
Performed various attorney tasks; generated, reviewed, distributed weekly and monthly dockets.
Experience
2-5 Years
Level
Junior
Education
Diploma In Paralegal Certificate
Patent Secretary Resume
Objective : As a Patent Secretary, collaborate closely with internal and external stakeholders to deliver high-quality customer experiences. Project Manager, Successfully organizing and executing all components of a global student research program while managing day-to-day responsibilities and special projects, Responsible for administering and ensuring corporate-wide compliance to a nationally accredited professional education program.
Skills : Excellent verbal and written communication, strong computer and exposure to Microsoft Word, PowerPoint, Excel, Outlook, Patricia, IPDAS, iManage, CPI, Perfect law, File Site, and Adobe.
Description :
Reviewed incoming mail and determined which needed the immediate attention of a patent attorney.
Prepared responses for attorney's review and signature.
Prepared routine correspondence to clients to inform them of due dates, fees due, etc.
Assisted with the preparation of patent applications, opinions, exhibits, and litigation documentation.
Prepared document packets for filing at the United States Patent and Trademark Office.
Served as point of contact between clients/inventors and attorneys.
Entered attorneys' hours into Timeslips.
Experience
2-5 Years
Level
Executive
Education
MS
Patent Secretary Resume
Summary : As a Patent Secretary, responsible for Establishing and maintaining patent files: opens files, prepares documents for filing including, patent applications, Preliminary Amendments, Information Disclosure Statements, Responses to Missing Parts, Assignments, Amendments, payments of Issue Fees, etc.
Skills : Organizational Skills, Attorney.
Description :
Assisted timekeepers with time entries for tracking of attorneys and paralegals billable hours.
Supported other secretaries and attorneys as needed.
Knowledged of the U.S. Patent and Trademark Office electronic filing system.
Knowledged of patent databases and software.
Reviewed all incoming correspondence from U.S. Patent and Trademark Office and foreign associates for essential docketing.
Maintained clients portfolios by being proactive in facilitating communication between attorney and client.
Maintained and updated the docketing log spreadsheet.
Experience
10+ Years
Level
Senior
Education
Diploma In Paralegal Studies
Patent Secretary Resume
Summary : A professional Patent Secretary with 20+ years of experience assisting in all phases of filing and managing U.S. patent applications. Specializes in case management and organizational support increasing billable hours and net profits.
Skills : Supervising Skills, Travelling Skills.
Description :
Managed attorney of patent prosecution department.
Received, organized and processed legal correspondence from clients and foreign associates.
Drafted response templates for attorney review and completion.
Prepared and filed Information Disclosure Statements.
Prepared Declarations and Assignments for client execution.
Obtained file histories.
Managed attorney dockets.
Experience
10+ Years
Level
Senior
Education
Diploma In Paralegal Studies
Patent Secretary Resume
Headline : As a Patent Secretary, responsible for Scanning and saving hard/soft copy documents, using the firm naming convention, to the correct client/matter folder and forwarding them to the correct legal team, Reporting out the document(s) received, and deadline(s) docketed to the responsible parties (attorney/paralegal/IPS/secretary) according to docketing department standards.
Skills : Managing Skills, Travelling Skills.
Description :
Provided support for the patent prosecution section of the corporate department of this large law firm.
Analyzed incoming mail and took the appropriate action required.
Docketed official actions to and from the U.S.
Made travel and meeting arrangements.
Assisted with various types of projects.
Prepared reporting letters for forwarding Patent correspondence to clients.
Entered attorney time.
Experience
5-7 Years
Level
Executive
Education
Diploma
Patent Secretary Resume
Summary : Detail-oriented Patent Secretary with over 10 years of foreign patent prosecution, who provides foreign support to members of the patent group, including attorneys, clients, agents, and secretaries by performing essential duties and responsibilities.
Skills : Excel, Event Management.
Description :
Prepared and formatted documents for filing with the USPTO including patent applications, office action responses, information disclosure statements (IDS), and national phase applications using Private Pair.
Managed attorney's dockets and maintained secondary dockets.
Drafted and sent client reporting communications for new actions.
Performed billable tasks amounting to 60 billable hours monthly.
Edited and filed Preliminary Amendments under the supervision of an attorney.
Trained new hires in firm protocols and procedures.
Managed a patent prosecution docket and trademark files (e.g., daily filing, deadline reminders, etc.).
Experience
7-10 Years
Level
Management
Education
Master Of Business Administration
Patent Secretary Resume
Headline : To build a long-term career in healthcare with opportunities for career growth. To keep up with the cutting edge of technologies. To use my skills in the best possible way for achieving the company's goals. To enhance my professional skills in a dynamic and fast-paced workplace. To solve problems in an effective/creative manner in a challenging position.
Skills : MS Office software, Outlook, VOS.
Description :
Coordinated work for two litigation attorneys.
Reported correspondence from PTO to clients as well as EFS filing in the USPTO.
Prepared amendments and responses, divisional, continuations, new applications, assignments, CIP, and Issue Fees, as well as cleared daily docket.
Assigned to the senior associate in electrical, mechanical for IP group for nine months.
Received assignment of two new associates after eight months of experience due to strong performance.
Required detailed knowledge of the United States Patent and Trademark Office (USPTO) policies and procedures.
Prepared and filed Statements of Use and for extensions of time to file Statements of Use.
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