A Police Records Clerk performs customer service, clerical, and police department liaison duties. A well-written Police Records Clerk Resume indicates the following duties and responsibilities – assisting the visitors who come to the police station seeking help and information, answering to non-emergency telephone calls; accurately filling out forms, keeping records and files, maintaining all internal and external department communications; preparing police reports and criminal complaints about courts, victims and attorneys; preparing prosecution case reports for district attorney’s office; and providing all internal and external administrative support to the police department.
The nature of the job demands the following skills and abilities – exemplary verbal and written communication skills, a thorough understanding of administrative processes and the working of police stations; the ability to type at least 35wpm, and proficiency with relevant software. As on-the-job training is provided, education beyond a high school diploma is not required.
Objective : With five years of dedicated experience as a Police Records Clerk, I excel in managing sensitive documents and ensuring accuracy in data entry. My expertise includes coordinating with law enforcement and the public, maintaining confidentiality, and streamlining record retrieval processes. I am committed to enhancing operational efficiency and delivering exceptional service to all stakeholders.
Skills : Data Management Software, Records Management, Data Entry, Record Management
Description :
Facilitated public access to police records by assisting visitors and responding to inquiries efficiently.
Processed and organized a high volume of documents, ensuring timely responses to requests.
Developed and maintained an efficient filing system for police records, enhancing retrieval speed.
Conducted criminal background checks, logging requests and issuing receipts for payments.
Ensured the confidentiality and security of sensitive police information at all times.
Entered detailed incident reports and vehicle data into the department's database, addressing public inquiries effectively.
Collaborated with law enforcement personnel to ensure accurate data for Uniform Crime Reporting (UCR) compliance.
Experience
2-5 Years
Level
Junior
Education
AAS-CJ
Police Records Clerk Resume
Objective : Bringing five years of specialized experience as a Police Records Clerk, I effectively manage confidential records and ensure precise data entry. I excel in collaborating with law enforcement and the public, while optimizing document retrieval processes. My dedication to operational excellence enhances service delivery and supports community safety.
Skills : Data Management Software, Customer Service Excellence, Communication Skills, Time Management, Filing Systems
Description :
Managed the distribution of police data to local and national law enforcement agencies.
Maintained and monitored DCINCIC data flow for accuracy and compliance.
Performed legal processing tasks to support case management.
Collaborated with various departments within the FPD organization and allied law enforcement.
Entered and updated Field Interview Cards (FI Cards) to ensure accurate record-keeping.
Tracked evidence from collection to court, ensuring the integrity of the chain of custody.
Authored and assisted in writing law enforcement-related grant proposals.
Experience
2-5 Years
Level
Junior
Education
A.S. Criminal Justice
Police Records Clerk Resume
Headline : Bringing seven years of comprehensive experience as a Police Records Clerk, I specialize in meticulous management of sensitive records and efficient data processing. My skills include ensuring compliance with legal protocols, enhancing retrieval systems, and fostering effective communication with law enforcement and the public. I aim to contribute to operational excellence and community trust through precise record-keeping.
Skills : Data Management Software, Report Generation, Problem Solving, Multi-tasking, Team Collaboration
Description :
Entered and retrieved information from various computing systems, ensuring adherence to established protocols.
Conducted thorough searches of files and electronic records to fulfill specific information requests.
Released documents in compliance with the Public Information Act and other applicable regulations.
Reviewed and verified police reports for completeness before distribution to relevant parties.
Maintained accurate logs and records to ensure proper tracking of case files and inquiries.
Compiled statistics per established guidelines, aiding departmental reporting efforts.
Responded to public inquiries via phone regarding records and department policies, providing exceptional customer service.
Experience
5-7 Years
Level
Executive
Education
AAS Criminal Justice
Police Records Clerk Resume
Objective : A results-oriented Police Records Clerk with five years of experience in managing confidential records and optimizing data entry processes. Proficient in collaborating with law enforcement and the public, I maintain compliance with legal standards while enhancing record retrieval efficiency. My focus on accuracy and service excellence contributes to operational success and community trust.
Skills : Records Management, Public Records Knowledge, Information Retrieval, Clerical Skills, Data Analysis
Description :
Compiled statistical data for monthly and annual reports, ensuring accuracy and timeliness.
Analyzed departmental documents for proper distribution and filing, enhancing organizational efficiency.
Obtained necessary documents and clearances from local, state, and federal agencies to ensure compliance.
Maintained organized offender records to meet departmental and legal standards.
Prepared detailed court reports and investigations, supporting judicial processes.
Uploaded scanned records into the database, improving access to information.
Streamlined record management processes, significantly improving retrieval times.
Experience
2-5 Years
Level
Executive
Education
AAS Criminal Justice
Police Records Clerk Resume
Headline : Proficient Police Records Clerk with a strong background in document management and customer service, recognized for implementing efficient filing systems that reduced retrieval time by 30%, enhancing overall operational productivity.
Delivered exceptional customer service to both internal and external stakeholders.
Maintained effective working relationships while handling clerical duties for the Police Records department.
Processed payments, including bond transactions, and issued receipts, ensuring financial accuracy.
Provided non-emergency telephone coverage, responding to public inquiries and requests for assistance.
Verified warrant statuses and prepared detailed court reports for the Fayetteville District Court.
Organized and maintained filing systems, ensuring efficient retrieval of records and documentation.
Created and updated new records, contributing to accurate data management.
Experience
5-7 Years
Level
Executive
Education
AAS-CJ
Police Records Clerk Resume
Headline : Dedicated Police Records Clerk with over seven years of experience in efficiently managing sensitive records and ensuring accurate data handling. Proven ability to collaborate with law enforcement and the public while maintaining confidentiality and compliance with legal standards. Passionate about improving record retrieval processes and enhancing community trust through exceptional service.
Skills : Data Entry Software, Records Management, Confidentiality Protocols, Data Verification
Description :
Managed clerical and administrative tasks, including answering calls and assisting customers with record inquiries.
Executed data processing for vehicular violations and conducted thorough criminal background checks.
Recorded and processed daily payments and deposits in the accounting system with precision.
Monitored building security and controlled access to ensure safety protocols were followed.
Administered civil fingerprinting services as required by law enforcement.
Assisted the Clerk of Court with entering warrants into the National Crime Information Center.
Ensured high levels of customer satisfaction through effective communication and service delivery.
Experience
5-7 Years
Level
Executive
Education
AAS Criminal Justice
Police Records Clerk Resume
Headline : Meticulous Police Records Clerk with a proven track record in managing confidential records and responding to public inquiries, enhancing community relations and ensuring transparency in law enforcement operations.
Skills : Effective Communication, Record Coordination, Public Interaction Skills, Record Keeping, Inventory Management
Description :
Conducted thorough record searches, including clearance and background checks, ensuring accuracy and confidentiality.
Collaborated with law enforcement and public personnel to maintain sensitive information and uphold privacy standards.
Acquired and utilized knowledge of police terminology, government codes, and laws governing record access.
Executed Live Scan and ink fingerprinting, managed citations, and prepared comprehensive court packets.
Followed oral and written directives, operated modern office equipment, and fostered effective workplace relationships.
Utilized bilingual skills to enhance communication with Spanish-speaking community members.
Ensured compliance with state regulations regarding police record management and archiving.
Experience
5-7 Years
Level
Executive
Education
AAS in CJ
Police Records Clerk Resume
Headline : Accomplished Police Records Clerk with seven years of extensive experience in managing and safeguarding sensitive records. I excel in ensuring data accuracy, compliance with legal standards, and facilitating efficient information retrieval. My strong communication skills and commitment to confidentiality foster positive interactions with law enforcement and the public, contributing to community safety and trust.
Skills : Typing at 50 WPM, Proficient in Microsoft Office Suite, Workflow Optimization, Customer Interaction, File Organization
Description :
Compiled and organized files for court presentations, ensuring readiness for legal proceedings.
Facilitated the retrieval and assembly of court cases, photocopying documents for attorneys.
Maintained an organized filing system for historical documents, enhancing retrieval efficiency.
Managed and secured sensitive criminal histories, adhering to confidentiality standards.
Provided prompt assistance in retrieving incident reports and relevant information.
Coordinated daily tasks to meet deadlines while prioritizing urgent requests.
Executed clerical duties in compliance with OPD policies, including data entry and document processing.
Experience
5-7 Years
Level
Executive
Education
AAS Criminal Justice
Police Records Clerk Resume
Headline : Experienced Police Records Clerk with expertise in processing and maintaining police reports, ensuring data integrity, and facilitating inter-departmental communication, resulting in a 25% increase in report accessibility for officers.
Skills : Data Management Software, Record Keeping, Software Proficiency, Attention to Accuracy, Time-sensitive Tasks
Description :
Reviewed and entered police reports into digital systems, ensuring timely access for authorized personnel.
Utilized ACJIS/NCIC systems to verify criminal histories, vehicle information, and warrant statuses.
Recorded and updated pawnshop tickets, stolen property, and missing persons data in ILEADS and NCIC.
Processed and filed reports related to private property impoundments and repossessions.
Communicated critical information to police officers and investigators via radio and phone.
Verified and processed warrants, maintaining meticulous records.
Executed clerical tasks, including customer service and cash/check transactions, with high accuracy.
Experience
5-7 Years
Level
Executive
Education
AAS-CJ
Police Records Clerk Resume
Objective : An accomplished Police Records Clerk with five years of experience adept at managing sensitive records and ensuring data accuracy. I possess strong skills in collaborating with law enforcement agencies, maintaining confidentiality, and enhancing record retrieval processes. My focus on operational efficiency and commitment to service excellence supports community safety and fosters trust.
Skills : Data Management Software, Data Entry, Record Management, Attention to Detail, Confidentiality
Description :
Managed data entry in the department's automated system for arrests and citations, ensuring accuracy and compliance.
Processed expungements of juvenile and adult arrest records per court orders, adhering to state and federal guidelines.
Served as the primary receptionist for the Police Department, handling inquiries and directing visitors effectively.
Acted as a liaison between the Police Department and external agencies, facilitating reporting system improvements.
Trained colleagues on the New World reporting system, enhancing team proficiency in data management.
Coordinated the routing of reports to appropriate agencies and maintained the agency court calendar.
Managed archived files for incident and crime reports, improving accessibility for law enforcement personnel.
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