Real Estate Assistant Resume Samples

Description :

1. Oversee all aspects of sellers' transactions Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers' disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings and etc.
2. Obtain all necessary signatures on listing agreement, disclosures and other necessary documentation.
3. Provide proactive weekly feedback to sellers regarding all showings and marketing activities.
4. Submit all necessary documentation to office broker for file compliance.
5. Input all necessary information into client database and transaction management systems.
6. Create & manage all systems for sellers, buyers, client database management, lead generation tracking, lead follow-up & all office administration.
7. Ensure that all agent activities are limited to listing property, showing property, negotiating contracts & lead generation.

Experience

2-5 Years

Level

Junior

Education

Business Management

Description :

1. Assisted independent broker with residential real estate business in the Washington, D.C.
2. Performed general clerical duties and project support.
3. Assisted broker and group of real estate investors renovating homes for resale.
4. Tracked contractor bids, invoices and project costs.
5. Compiled status reports detailing property renovation progress and associated costs.
6. Assisted with home design concepts and staging.
7. Facilitated direct oversight of contractor work on properties.

Experience

5-7 Years

Level

Executive

Education

B.S. In Business And Management

Description :

1. Managed all administrative duties for a top performing real estate agent.
2. Streamlined business practices by implementing Cloud based file storage using Dropbox, which eliminated the need to courier hard copy forms back and forth.
3. Maintained client and property files, ensuring all documentation was present in hard copy and digital format using Dropbox.
4. Prepared property files for MLS submission by ensuring all state and proprietary forms were complete, arranging listing warranties and uploading all necessary photos and extraneous files to the MLS.
5. Prepared paperwork for closing, ensuring all necessary forms were present and complete, and transported commission checks to the corporate office.
6. Advertised properties utilizing online sites such as Zillow, Trulia, Realtor, HotPads, Military by Owner and Craigslist, and print publications such as Dayton Daily News, Oakwood Register and City Paper.
7. Implemented digital signature software (DocuSign) which increased efficiency by eliminating the need for travel in order to complete time sensitive paperwork.

Experience

5-7 Years

Level

Executive

Education

Bachelor's

Description :

1. Assist in all aspects of preparation and administration of commercial real estate transactions.
2. Prepare all real estate documents, including real estate contracts and leasing agreements.
3. Process fully executed contracts, agreements, and leases and followed up on required documents.
4. Assist with any other special projects as needed.
5. Prepare affidavits and other documents and maintain document files.
6. Train and manage administrative support staff.
7. Maintain real estate files with company's tickler system (Yardi).

Experience

10+ Years

Level

Senior

Education

Business Administration

Description :

1. Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
2. Created detailed expense reports and requests for capital expenditures.
3. Ordered and distributed office supplies while adhering to a fixed office budget.
4. Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.
5. Organized all new hire, security and temporary paperwork.
6. Reconciled vendor statements and handled payment complaints or discrepancies.
7. Supervised invoice processing, purchase orders, expense reports, credit memos and payment transactions.
8. Created daily and weekly cash reports for accounting management.

Experience

2-5 Years

Level

Junior

Education

Licence In Real Estate

Description :

1. Responsible for preparing mailings to include labels, sorting, maintaining excel spreadsheet with updates.
2. Duties also include scheduling showings, making feedback inquiries, using specialized software for real estate industry.
3. Preparations of brochures, flyers, email responses.
4. Setting up signs, lockboxes, preparation of documents.
5. Data base management, follow-up with various inquiries to public agencies, tracking of documents, interaction with various realtors, title companies, office staff, clients, appraisers and lenders with excellent communication skills.
6. Capable of taking file from start to finish, listing to closing, tracking all documents, data entry, ordering earnest money, contract preparation, ordering all marketing material for the entire year, planning and executing various advertising campaigns, bookkeeping, tax preparation entry, electronic filing, faxing and scanning.
7. Relate well to all types of personalities.

Experience

7-10 Years

Level

Management

Education

Construction Management

Description :

1. Provide superior customer service to existing and prospective client's, support agent with "cash for keys, " process.
2. Provide administrative support including confidential correspondences, organize and schedule appointments, strategically place signage for open houses and assist with systemizing listing presentations.
3. Coordinate and maintain sales, purchase, land and lease contracts.
4. Represent realtor with the highest level of professionalism and enthusiasm.
5. Assisted with management of monthly buyers and sellers informational, workshops.
6. Created the, "Realtor Satisfaction Survey Program, " which is sent to past clients to measure levels of service and learn of areas for improvement.
7. Overall, client satisfaction has increased by 10% and referrals have increased by 3% from previous year.

Experience

5-7 Years

Level

Executive

Education

Diploma

Description :

1. Serve as the primary agent in marketing strategies as well as preparing the necessary legal forms and keeping up communication with clients to maintain continuity of communication between client, assistant and licensed agent.
2. Schedule and organize personal marketing advertising on a monthly basis to ensure constant personal marketing.
3. Locate vendors to produce and distribute marketing materials and request prices from them, assuring the best quality products for the best prices.
4. Keep track of production, billing and shipping dates for advertising materials such as flyer's and brochures.
5. Respond to phone requests for information about services by sending standardized packages of information.
6. Follow up on marketing materials with phone calls to make sure that customers received the letters and see if they are a current prospect for us to contact.
7. Carry out clerical tasks such tasks as stuffing envelopes and getting new postage in the meter.
8. Plan all special projects with an action plan to assure there is a record of time and cost for all projects to be evaluated at the end of each year for the following year.

Experience

7-10 Years

Level

Management

Education

Construction Management

Description :

1. Maintained appropriate filing of personal and professional documentation.
2. Screened personal and business calls and directed them to the appropriate party.
3. Filed paperwork and organized computer-based information.
4. Managed and reviewed filing and office systems.
5. Advertised client properties on websites, through social media and in real estate guides.
6. Coordinated appointments to show marketed properties.
7. Examined, categorized and sorted incoming documents.

Experience

2-5 Years

Level

Junior

Education

High School Diploma

Description :

1. Front Line contact for responding to calls, emails and various administrative tasks.
2. Provide good customer service in person and over the phone.
3. Prepare disclosures, amendments in Winforms.
4. Maintain professional relationship with Agents and Clients.
5. Prepare complete offer packages to sellers.
6. Monitor the escrow to ensure timely closings.
7. Respond to phone requests for information about your services by sending standardized packages of information.

Experience

10+ Years

Level

Senior

Education

High School Or Equivalent

Description :

1. Obtaining information from public records, a multiple listing service, listing exchange, surveyors, banks, appraisers and title companies is allowed.
2. Hosting and/or distributing literature at an open house.
3. Refer all inquiries to the agent or qualifying brokers.
4. Disseminating and distributing information that the agent is responsible for.
5. Picking up and delivering of paperwork to associate brokers or qualifying brokers.
6. Document delivery to clients including picking up and delivering paperwork to sellers or purchasers after a contract has been executed.
7. Prepare advertisements, flyers, brochures, other promotional materials and place classified advertisements for the agent.
8. Placing and removing signs from real property is OK as directed by the responsible agent or broker.

Experience

7-10 Years

Level

Management

Education

Diploma

Description :

1. Counseled customers on market current status for residential and land markets.
2. Generated lists of properties that were compatible with buyers' needs and financial resources.
3. Maintained high referral rates and exceptional feedback from previous clients.
4. Educated clients on the current real estate market and answered any questions they had.
5. Wrote contract documents, purchase agreements and closing statements.
6. Assisted in developing marketing material for properties.
7. Verified that the legal formalities were completed prior to closing dates.
8. Followed up with prospects throughout the sales process.

Experience

5-7 Years

Level

Executive

Education

Construction Management