Document controllers are involved in managing and overseeing the documents of a particular project or for the whole organization as such. The type of organization decides the duties of these controllers, but the general tasks mentioned in the Document Controller Resume include – ensuring proper documentation; copying and scanning documents, checking accuracy of documents, updating technical documents, filing digital documents, creating templates, retrieving files, managing document flow, maintaining confidentiality and preparing ad-hoc reports.
Employers look out for core skills such as – proven work experience, familiarity with project management, hands-on experience with MS Office and MS Excel, knowledge of EDMS, proficiency in labor and corporate laws, and fast typing skills. Document controllers come from varying backgrounds, but major of them have a degree in project management or the related.
Objective : Enthusiastic Document Controller with two years of hands-on experience in managing document workflows and maintaining project documentation integrity. Skilled in database management, document retention, and process optimization. Committed to enhancing team efficiency and ensuring compliance with industry standards while delivering high-quality results.
Develop and manage a document control database system to enhance tracking, approval processes, and revision identification.
Create and implement work instructions for document retention and vendor service management.
Monitor and report deviations in circulation durations for document distribution and retention cycles.
Prepare, file, and distribute project documentation, including drawings and correspondence for engineering, procurement, and construction teams.
Support estimating teams by validating incoming documents and managing client communications efficiently.
Facilitate information flow among project coordinators to ensure timely actions.
Maintain a document distribution matrix for project teams and assist in uploading engineering specifications to the electronic document management system.
Experience
0-2 Years
Level
Entry Level
Education
AAS in BA
Senior Document Controller Resume
Headline : Dynamic document control professional with over 7 years of extensive experience in managing complex documentation processes and ensuring compliance with industry standards. Proven ability to streamline workflows, enhance data integrity, and support project success through meticulous documentation management. Eager to leverage expertise in a senior role to drive efficiency and quality in documentation.
Skills : Document Tracking Systems, File Organization Techniques, Data Management Tools, Document Control Software, Document Management Software
Description :
Examine and verify project documents, including blueprints and specifications, ensuring accuracy and completeness.
Review contracts to identify required documentation for each project phase, facilitating compliance and efficiency.
Monitor and manage deadlines for critical documents, ensuring timely submissions and adherence to project timelines.
Oversee the correspondence workflow, guaranteeing accuracy and compliance with company standards while protecting confidential information.
Organize and maintain comprehensive filing systems, ensuring easy access to critical project files and databases.
Track project status to confirm all documentation is submitted according to scheduled timelines, enhancing project management effectiveness.
Submit documentation for management approval and ensure proper distribution to clients and stakeholders.
Experience
5-7 Years
Level
Senior
Education
B.S. BA
Document Controller Resume
Objective : Results-oriented Document Controller with five years of experience in managing documentation processes for engineering projects. Proficient in document management systems, quality assurance, and regulatory compliance. Adept at optimizing workflows and enhancing data integrity, I am dedicated to supporting project success through meticulous documentation control.
Skills : Inventory Control, Document Control Procedures, Data Analysis, Database Management, Reporting Skills, Client Interaction
Description :
Received and registered client-provided documents for engineering projects, ensuring accurate documentation flow.
Managed the issuance of document numbers and maintained comprehensive project document registers.
Maintained project databases, ensuring data accuracy and availability.
Managed document control processes to ensure compliance with company standards and regulations.
Reviewed documentation for completeness and prepared transmittals for stakeholders.
Created and maintained AFC and As-built documentation for project closeout.
Conducted quality checks on documents to adhere to established control procedures.
Experience
2-5 Years
Level
Junior
Education
B.S. IM
Lead Document Controller Resume
Summary : Seasoned Lead Document Controller with a decade of comprehensive experience in overseeing document management processes across diverse projects. Expertise in implementing ISO standards, enhancing data accuracy, and optimizing workflows to support operational excellence. Passionate about fostering collaboration and ensuring compliance while delivering exceptional documentation solutions.
Skills : Training & Support, Information Security, Audit Preparation, Record Keeping, Document Review, Metadata Management
Description :
Led the creation and management of all documentation for the Quality Business Management System, ensuring adherence to ISO standards.
Collaborated on developing a Quality Manual to standardize operating procedures and documentation practices.
Conducted training sessions for new hires on ISO procedures to ensure compliance and efficiency.
Performed internal audits to verify the effectiveness of the Quality Management System.
Developed and maintained an online repository for ISO documentation, enhancing accessibility.
Facilitated training programs for employees on updates to Standard Operating Procedures.
Successfully passed multiple ISO audits without any findings, showcasing thorough compliance.
Experience
7-10 Years
Level
Management
Education
B.S. in BA
Document Controller Resume
Objective : Accomplished Document Controller with 5 years of experience optimizing document management processes and ensuring compliance with industry standards. Expert in handling diverse documentation workflows, quality assurance, and maintaining data integrity. Passionate about driving operational efficiency and supporting project success through meticulous documentation practices.
Authored and maintained comprehensive documentation, ensuring compliance with project requirements.
Executed quality assurance checks on all document submissions to ensure accuracy and completeness.
Implemented document control procedures in accordance with industry standards and best practices.
Managed the digital archiving of records using advanced imaging systems.
Coordinated with cross-functional teams to facilitate effective document sharing and retrieval.
Oversaw the maintenance of physical and electronic records in compliance with retention policies.
Provided support in training new staff on document control processes and tools.
Experience
2-5 Years
Level
Consultant
Education
B.S. BA
Document Controller Specialist Resume
Summary : With a decade of comprehensive experience as a Document Controller Specialist, I excel in managing document workflows and ensuring compliance across diverse projects. My expertise in optimizing documentation processes and data integrity supports operational excellence. I am dedicated to fostering collaboration and driving efficiency in documentation management for successful project outcomes.
Skills : Regulatory Compliance, Change Management, Project Coordination, Team Collaboration
Description :
Managed the receipt, distribution, and archiving of project documents, ensuring accurate database log entries for effective tracking.
Conducted quality checks on documents, verifying titles, revisions, and compliance with project specifications.
Prepared and organized various technical documents for project teams, enhancing accessibility and efficiency.
Maintained comprehensive records of client specifications, including tracking deviations and amendments.
Oversaw the internal issuance, tracking, and reporting of engineering documents to ensure project alignment.
Verified supplier invoices against project documentation to ensure accuracy and compliance.
Independently coordinated and executed document management tasks, enhancing operational efficiency.
Experience
10+ Years
Level
Executive
Education
B.S. Info Mgt.
Document Controller Resume
Objective : Proficient Document Controller with two years of experience in overseeing document management and ensuring compliance with established procedures. Expertise in maintaining accurate project documentation and enhancing workflow efficiency. Eager to contribute to team success by leveraging strong organizational skills and a commitment to quality documentation practices.
Managed the project email inbox, ensuring prompt handling of internal requests.
Issued engineering and vendor documents with attention to accuracy and compliance.
Quality-checked and processed official engineering documents exchanged with clients.
Ensured adherence to document control policies and procedures.
Guided project teams in following the established document review and approval processes.
Reduced costs by training new project coordinators on documentation processes.
Conducted training on Xait software for the engineering department.
Experience
0-2 Years
Level
Junior
Education
B.S. in BA
Document Control Processor Resume
Objective : Dedicated Document Control Processor with two years of experience in managing documentation workflows and ensuring compliance with industry standards. Proficient in database management, document tracking, and process improvement. Aiming to enhance operational efficiency and contribute to project success through meticulous attention to detail and effective document control strategies.
Skills : Content Management, Digital Filing Systems, File Organization, Technical Documentation, Document Control Systems, Interdepartmental Coordination
Description :
Trained Document Controllers and administrative staff on document control protocols and best practices.
Facilitated document control processes for the project team, ensuring timely reviews and approvals.
Monitored document review timelines, expediting processes as necessary to meet project deadlines.
Received, registered, and distributed contractor and internal documentation with precision.
Ensured thorough logging, filing, and distribution of documentation to maintain project integrity.
Compiled and presented document control metrics for weekly and monthly reporting.
Conducted audits of document control processes to ensure adherence to established standards.
Experience
0-2 Years
Level
Entry Level
Education
AAS
Document Controller Resume
Headline : Accomplished Document Controller with over 7 years of experience in managing documentation systems and enhancing data integrity. Expert in optimizing workflows and ensuring compliance with industry standards, I am committed to facilitating project success through precise documentation management. I aim to leverage my extensive skills to drive operational excellence in a dynamic work environment.
Skills : Research Skills, Analytical Thinking, Time Management, Communication Skills, Problem Solving, Technical Writing
Description :
Coordinated all project-related documentation, ensuring accuracy and compliance with industry regulations.
Managed document workflows, facilitating seamless communication between project teams and stakeholders.
Oversaw the maintenance of document control systems to enhance data integrity and retrieval efficiency.
Prepared and distributed project documentation, ensuring timely access for all team members.
Conducted regular audits of documentation processes to ensure compliance with company standards.
Trained staff on document management best practices, improving overall team performance.
Generated reports on document status and utilization for project costing and planning.
Experience
5-7 Years
Level
Management
Education
B.S. in BA
Document Controller Executive Resume
Objective : Detail-oriented Document Controller Executive with two years of experience in optimizing document workflows and ensuring compliance across projects. Proficient in managing documentation systems, enhancing data integrity, and streamlining processes. Committed to supporting project success through meticulous documentation management and effective collaboration with stakeholders.
Skills : Audit Support, Training & Development, Attention To Detail, Customer Service
Description :
Oversee daily operations of document control, utilizing RHiComs software for project documentation management.
Track and expedite submissions from contractors to ensure timely project progress.
Assist in the preparation, imaging, and storage of records, managing off-site services.
Collaborate with project managers and engineers to troubleshoot document and drawing issues effectively.
Facilitated training sessions for staff on document management systems and best practices.
Manage incoming documentation from suppliers and clients, ensuring accurate processing.
Receive and validate documents, checking for compliance with stamping and metadata requirements.
Experience
0-2 Years
Level
Fresher
Education
B.S. in BA
Document Controller Resume
Objective : Detail-oriented Document Controller with two years of experience in maintaining project documentation and ensuring compliance with established procedures. Adept at managing document workflows, enhancing data integrity, and optimizing processes to drive team efficiency. Passionate about delivering accurate documentation solutions that support project success and foster collaboration.
Skills : Training And Support, Policy Development, Meeting Coordination, Task Prioritization, Electronic Filing Systems
Description :
Updated and maintained information in the management system, ensuring high-quality document flow.
Monitored compliance with regulatory requirements related to document management.
Provided support during audits by ensuring all required documents are readily available.
Developed a comprehensive index for easy navigation of project documentation.
Maintained an up-to-date register of design drawings with the latest revisions.
Ensured proper retention of all submitted and approved contractor submittals.
Coordinated with IT to troubleshoot and resolve document management system issues.
Experience
0-2 Years
Level
Entry Level
Education
B.S. in Bus. Admin.
Jr. Document Control Lead Resume
Objective : Results-driven Document Control professional with two years of experience in managing document workflows and ensuring compliance with industry standards. Proficient in optimizing processes and maintaining data integrity, I am dedicated to enhancing operational efficiency and supporting project success through effective documentation management.
Skills : Cross-functional Teamwork, Stakeholder Engagement, Quality Control Procedures, Record Retention, Change Control Processes, Standard Operating Procedures
Description :
Trained users on document control procedures to ensure compliance and efficiency.
Managed the logging, routing, and distribution of documents for review and approval.
Processed technical documents using both manual and automated document control systems.
Coordinated the receipt, distribution, and storage of project documentation.
Issued and maintained Late Action Reports to track overdue documents.
Identified overdue documents from internal reviewers to expedite approval processes.
Assisted in the implementation of new documentation software for enhanced workflow.
Experience
0-2 Years
Level
Entry Level
Education
B.S.B.A.
Document Control Lead II Resume
Objective : Detail-oriented Document Controller with over 5 years of experience in managing project documentation and ensuring compliance with industry standards. Proficient in document management systems and skilled in organizing, tracking, and archiving documents to enhance workflow efficiency. Strong communication and collaboration skills, dedicated to supporting project teams and maintaining accurate records.
Skills : Proficient In Ms Office Suite, Advanced Document Management Skills, Document Tracking, Interdepartmental Support, Change Documentation, Document Lifecycle Management
Description :
Coordinated communication between project teams and stakeholders to track critical shipments and verify delivery accuracy.
Assisted in the implementation of Procore, identifying software bugs and recommending process improvements.
Resolved end-user concerns by researching system capabilities and providing effective solutions.
Supported project management by retrieving documents and notifying teams of submission deadlines.
Established and maintained document control systems, ensuring compliance with industry standards.
Registered, updated, and distributed project documentation systematically for easy access.
Conducted regular audits of documentation processes to ensure accuracy and compliance.
Experience
0-2 Years
Level
Junior
Education
B.S. in BA
Document Control Lead Resume
Headline : Accomplished Document Control Lead with over 7 years of experience in streamlining documentation processes within the Oil & Gas sector. Proven expertise in implementing compliance protocols, enhancing data integrity, and optimizing workflows. Committed to fostering collaboration and driving operational excellence through meticulous document management practices for impactful project outcomes.
Produced and distributed comprehensive status reports to project stakeholders, enhancing communication and transparency.
Transitioned and archived project documentation meticulously, ensuring compliance with project requirements and deadlines.
Managed Electronic Document Management System (EDMS) setup, testing, training, and ongoing maintenance.
Configured and maintained access accounts for clients and vendors on SharePoint, facilitating efficient document sharing.
Collaborated with engineering and project management teams to optimize information packaging for effective retrieval.
Updated and maintained all documentation in accordance with customer and internal standards, ensuring data integrity.
Conducted internal audits for the company's Quality System, identifying areas for improvement and compliance gaps.
Experience
5-7 Years
Level
Senior
Education
B.S. in BA
Document Control Technician Resume
Summary : Accomplished Document Control Technician with a decade of extensive experience in managing documentation systems and ensuring compliance with industry regulations. Proven expertise in optimizing workflows, maintaining data integrity, and supporting project success through meticulous document management. I am eager to leverage my skills to enhance operational efficiency and contribute to team objectives.
Skills : Microsoft Office Suite, Microsoft Powerpoint, Electronic Filing, Technical Document Management
Description :
Facilitated daily drawing checkout services, ensuring timely access for trades.
Processed and verified drawing and aperture cards within 48 hours for accuracy.
Maintained distribution transmittals for LSV2 and CVN drawings, ensuring all engineering notices were attached.
Managed inventories of engineering blueprints and technical documents, including work packages and discrepancy reports.
Ensured engineering documents were up-to-date, facilitating timely access for trades.
Monitored data entry accuracy and kept supervisors informed of discrepancies.
Collaborated with production controllers on project schedules and deadlines for submarine and carrier deliveries.
Experience
7-10 Years
Level
Management
Education
AAS-IT
Document Control Technician Resume
Objective : Detail-oriented Document Control Technician with two years of experience in managing and organizing project documentation. Skilled in maintaining data accuracy and ensuring compliance with industry standards. Proven ability to streamline document workflows and enhance efficiency, contributing to successful project outcomes.
Skills : Document Presentation Software, Accounting Software, Email Management Software, Data Entry Proficiency, Documentation Presentation, Online Information Retrieval
Description :
Oversee Master Document Control for Aerospace Engineering and Quality documents, supporting project teams with document management.
Receive, stamp, log, and file design documents while ensuring accuracy and compliance.
Create detailed work instructions with visual aids for Engineering, Quality, and Production departments.
Update computerized control records, release documents, and notify relevant departments of changes.
Capture images for new setup parts and organize them within the appropriate document folders.
Prioritize multiple tasks and compile confidential material packets for project needs.
Contribute to the implementation of Key Performance Indicators to enhance efficiency.
Experience
0-2 Years
Level
Entry Level
Education
A.S. IT
Document Control Technician Resume
Objective : Results-driven Document Control Technician with 5 years of experience in overseeing document management processes and ensuring compliance with industry standards. Proven ability to enhance data integrity and optimize documentation workflows, facilitating project success. Committed to delivering high-quality documentation solutions that support operational efficiency and team collaboration.
Skills : Document Archiving, Information Management, Cross-functional Support, File Sharing Platforms, Digital Asset Management, Content Management Systems
Description :
Collected, maintained, and distributed all necessary documents to ensure product configuration and compliance with customer requirements.
Developed a comprehensive electronic filing system for efficient document retrieval and management.
Ensured that all users had access to the latest revisions of documentation in a timely manner.
Maintained controlled copies of approved documents and drawings for relevant staff and suppliers.
Reduced project certification timelines by 35% through effective document processing.
Entered secured project information into various databases to maintain accuracy.
Used SAP and Oracle databases for document management and reporting.
Experience
2-5 Years
Level
Junior
Education
AAS-IT
Document Control Associate Resume
Objective : Detail-oriented Document Control Associate with two years of experience in managing complex documentation processes and ensuring compliance with regulatory standards. Proficient in document management systems, data integrity, and workflow optimization, I thrive on enhancing operational efficiency and supporting project success through meticulous documentation practices.
Maintained and organized the document archives to ensure easy retrieval and compliance.
Implemented an indexing system for raw data, reports, and protocols to streamline access.
Managed controlled documents within the Intertek Quality Assurance system for regulatory compliance.
Ensured adherence to Quality Policy and Standard Operating Procedures (SOPs).
Became adept with SOPs and relevant regulations including FDA, OECD, and MLHW.
Maintained and updated the Quality Assurance Unit (QAU) Master Schedule for timely project execution.
Processed document change requests, ensuring accurate routing, filing, and formatting.
Experience
0-2 Years
Level
Fresher
Education
B.S. in BA
Document Control Associate Resume
Objective : Experienced Document Controller with a proven track record in overseeing document control processes for large-scale projects. Adept at implementing document management systems, ensuring version control, and facilitating seamless communication among project teams. Committed to maintaining high standards of quality and compliance in all documentation activities.
Skills : Cross-functional Collaboration, File Sharing Protocols, Data Entry, Record Retention Policies
Description :
Supported process improvement initiatives to enhance efficiency.
Trained staff on the company’s document management system.
Provided administrative support to the Document Control Department and other teams.
Documented departmental processes and contributed to policy development.
Assisted with special projects assigned by management.
Collaborated with teams to streamline documentation workflows.
Maintained up-to-date records for compliance audits.
Experience
0-2 Years
Level
Entry Level
Education
ASBA
Document Control Associate Resume
Objective : With five years of dedicated experience in document control, I excel in managing and optimizing documentation workflows while ensuring compliance with industry regulations. My expertise lies in data integrity, process improvement, and collaboration with cross-functional teams, driving operational efficiency and supporting project success through meticulous documentation practices.
Skills : Negotiation Skills, Technical Proficiency, System Implementation, Iso Standards Knowledge, Process Documentation
Description :
Tracked Inspection Requests and cross-referenced with daily reports, ensuring accurate management of project documentation.
Validated and recorded ISO redlines into a comprehensive spreadsheet, maintaining both digital and hard copy records.
Organized and maintained hardcopy notebooks for engineering redlines and ISOs, ensuring easy access for team members.
Updated and distributed P&IDs to relevant stakeholders, facilitating timely project execution.
Ensured compliance with ISO standards related to document control processes.
Supported Clinical Trial Managers by preparing regulatory binders and reviewing documents submitted by clinical sites.
Coordinated clinical start-up activities, ensuring timely communication of essential documents to sites.
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