An Executive Support Specialist provides confidential secretarial support and coordinates administrative work for upper-level management positions. Apart from providing secretarial and clerical support, these professionals also execute the following tasks as mentioned on the Executive Support Specialist Resume – furnishing all needed information to the top management, maintaining a record of all written documents, making arrangements for travel and meetings; compiling information used in the preparation of the biennial budgets, assigning and distributing work, and coordinating all specific projects and activities.
Knowledge, skills, and abilities include – basic knowledge of principles of work organization and simplification; skillful in composing routine memos and other important correspondence, the ability to maintain confidentiality; the ability to monitor budget expenditure and make projections; and the ability to perform legislative tracking activities. A PA certification or a degree is usually useful for entering the profession.
Headline : Working independently and as a member of a team to ensure all materials are housed, maintained, and delivered to the customer at three different sites within a timely manner.
Skills : Customer Service, Supporting Skills.
Description :
Provided administrative and information technology support for the Ground Missile Defense Program.
Designed processes and conducted research to enhance and streamline work flow.
Tracked, maintained, and audited site training records, user access areas, badges, training certifications and accounts to ensure compliance with regulations using Windows based management databases.
Represented Northrop Grumman in support of local, base, community and state activities.
Used Microsoft software (Office suite) for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations while ensuring confidentiality and integrity.
Gathered, collected, recorded, analyzed, tracked and verified data and information from multiple sources.
Assisted in development and interpretation of policies and procedures.
Experience
5-7 Years
Level
Executive
Education
Associates In Business Administration
Executive Support Specialist Resume
Objective : Over 4 years of hands-on experience as a network security administrator. I possess complete life-cycle knowledge in the implementation and configuration of network firewalls, penetration testing, scanning, and threat mitigation. Am a goal oriented professional who enjoys challenges and committed to the highest level of standards.
Skills : Word, Office Management, Office Equipment, Office Administration.
Description :
Worked with a team of analysts that interacted with the senior level executives using excellent verbal/written communication skills.
Managed the service ownership which included 24/7 support for executive customers, including senior level executive home office support, support while traveling, and high touch support for their office assistants.
Efficiently managed time to best suite the schedule of executives.
Installed, configured, and troubleshot desktop systems, workstations, network, and audio/visual issues in a regulated environment.
Responsible for creating and updating all related standard operating procedures.
Gained thorough knowledge of preparedness of all changes and policies that affected executive workflow.
Tracked, maintained and exceed SLA expectations.
Experience
2-5 Years
Level
Executive
Education
GED
Executive Support Specialist Resume
Objective : Excellent business management skills in an office environment Capabilities span a variety of tasks, including office management, human resources, word processing, calendar management and database program use Leadership qualities in managing the work efficiently and in running the administration smoothly Distinguished Service Award.
Collected and prepared materials for use in meeting / discussions.
Coordinated logistical details regarding meetings and events, such as scheduling rooms, sending out meeting announcements, tracking attendances, coordination of food services, taking minutes if necessary and providing a follow up memorandum.
Created, maintained, and updated charts, lists and calendars as well as reported travel schedules and attendance for the office being supported.
Tracked travel; Prepared local, domestic and international travel arrangements, including authorizations, vouchers, and reimbursements.
Developed and refined itineraries, prepare travel orders, secure reservations, lodging, and tickets.
Provided guidance to managers in developing and selecting appropriate criteria for evaluating job candidates and explaining determinations to supervisors and managers.
Determined if applicants are qualified for a wide variety of positions.
Experience
2-5 Years
Level
Executive
Education
BS In Business Administration
Executive Support Specialist Resume
Headline : Skilled professional with exceptional team communication and task management ability. Demonstrated success on many levels in a fast-paced organization. Experience included excellent managerial skills, customer service skills and over five years work in a medical environment. Strengths include leadership, innovative ways of multitasking, dynamic organizational skills, diplomacy and sound judgment. Team-oriented professional with passion for development and learning.
Performed administrative functions and operational tasks to support department and agency operations.
Responsible for all medical billing and coding.
Assisted marketing, billing, pharmacy, and nursing staff in company projects.
Completed understanding of the operational procedures for all infusion control devices.
Assisted in maintain the pharmacy, nursing, and billing departments in adherence to policy and procedure, state and federal regulations, and Joint Commission standards.
Assisted with the agency Joint Commission survey and preparation.
Served as a reimbursement specialist and follows up on complex insurance denials.
Experience
5-7 Years
Level
Executive
Education
Master Of Science
Executive Support Specialist Resume
Headline : Highly qualified Executive Support Specialist with experience in the industry. Enjoy creative problem solving and getting exposure on multiple projects, and I would excel in the collaborative environment on which your company prides itself.
Skills : Active Directory, DHCP, DNS, Vmware, Windows Server, Desktop Support, Server, Troubleshooting.
Description :
Provided staff support for the AETC Commander, Deputy Commander, and Director of Staff.
Managed legislative activities program for HQ AETC.
Initiated plans and conducts studies of management issues and initiatives for AETC, including ongoing assessments of overall performance, achievements, and effectiveness.
Prepared and delivered oral presentations such as briefings, training sessions, consultations, strategy sessions with other staff service functions, and activities to secure cooperation.
Resolved controversial matters, and conveyed information relative to proposed changes in assigned programs.
Facilitated new partnerships and maintains relationships with qualified diverse suppliers that have high potential under company's contracting & purchasing needs.
Coordinated organization-wide efforts to celebrate diversity by recognizing the accomplishments of individuals and departments in support of this mission.
Experience
5-7 Years
Level
Executive
Education
Bachelors
Executive Support Specialist Resume
Objective : As an Executive Support Specialist responsible for Maintaining filing and office procedures, Reviewing and controlling expenditures for the office to assure they meet policies set by the Department of Administrative Services and the Government Ethics Commission.
Skills : Controlling Skills, Creative Skills.
Description :
Provided internal support for over 1500 internal employees VIA phone or email Track and create incidents within Solar Winds ticketing system.
Provided desktop application, hardware, printer and network support for all employees.
Provided support and Re-image HP Thin Client with the latest version when needed through the HP client console.
Assisted employees with Mobile device configurations both Apple, Android and Windows.
Managed user roles and account through active directory for new and existing employees.
Created mailboxes through the exchange server for new employees as well as configuration changes for existing employees.
Created documentation and knowledgebase documents for employees.
Experience
2-5 Years
Level
Executive
Education
MS
Executive Support Specialist Resume
Summary : Over 13 years experience in the IT field. I have worked on a varied range of technologies from end-user support to Enterprise management. Have a strong technical background in VOIP, Cisco routing, hardware repair, software interaction, and LAN/WAN architecture. In addition to my strong technical skillset, I am a motivated self-starter with a strong ethic.
Skills : Logical Skills, Inventory Management.
Description :
Supported specialist and customer service representative, was responsible for following up with customers regarding the success of their software implementations.
Daily communicated with CEO and other executive staff regarding completed applications and interviews conducted for open positions.
Assisted with Office Administration, marketing efforts and product promotional campaign related activities.
Assisted in the development and release of customized applications revolving around CRM and mobile implementations.
Provided clerical support and customer service.
Prepared and uploaded weekly customer reports and data in network systems for clients to download.
Handled product inventory and processed Internet orders.
Experience
10+ Years
Level
Senior
Education
MS
Executive Support Specialist Resume
Headline : Seeking to acquire an Executive Support Specialist position, that bestows extensive experience, working in an active environment, and requiring strong organizational and analytical skills.
Skills : PowerPoint, Publisher, Outlook, System And Quicken Office Equipment: Computers, Facsimile Machines, Scanners, Copiers, And Printer.s.
Description :
Provided advice and recommendations on all matters relative to the coordination, integration and synchronization of staff actions, events, and activities affecting and involving the Deputy Director and the Division Chief of Staff.
Coordinated schedules, time cards, representation responsibilities, leaves, and other absences for all assigned personnel to ensure adequate office staffing and manning are maintained.
Possessed the ability to interact with high-ranking individuals and the Army's senior leadership and executive in the public and private sector.
Projected and submited costs for travel budget input to the budgetary process including scheduling costs for air and ground transportation; uses the Defense Travel System.
Maintained and processed long-range calendar for Deputy Director and Deputy Chief of Staff.
Exercised control over appointments with authority to exercise proper time management commitment.
Screened and coordinated communications and high-ranking visitors from both the military and civilian communities, including members of congressional staffers.
Experience
5-7 Years
Level
Executive
Education
G.E.D
Executive Support Specialist Resume
Headline : Able to maintain cultural sensitivity and promote team cohesiveness. Highly organized and independent. Able to effectively coordinate tasks to accomplish projects with timeliness. Detail-Oriented and conscientious self-starter. Able to prioritize effectively to accomplish multiple tasks. Strive to achieve overall objectives.
Skills : Communication Skills, Critical Thinking.
Description :
Developed system for control and access to official and unofficial records and files within.
Handled and managed classified materials, sensitive documents, and matters of confidentially and sensitivity.
Aided in completion of a variety of web page development and designs.
Daily usaged of numerous electronic hardware as well as daily proficiency with a wide range of computer software programs and applications.
Managed documents through SharePoint site and Solar Winds.
Exercised problem solving skills in triaging need for an office of 167 staff.
Provided confidential support to administrator Perform and coordinate secretarial work at the top level, direct section support in regard to policies and procedures Extensive use of time management skills ensuring that timelines are met.
Experience
5-7 Years
Level
Executive
Education
Associates In Liberal Arts
Executive Support Specialist Resume
Headline : To establish a long-term career in a company where I may utilize my Executive Support Specialist professional skills and knowledge to be an effective Associate Program Manager and inspiration to those around me.
Skills : Support Management, Interpersonal Skills.
Description :
Provided confidential executive support to the Executive Assistant to the Director, Director, and Deputy Director, as well as other administrative department staff as needed.
Advised and assisted in the administration of operational and mission objectives and strategies in managing and coordinating special projects and operational issues; in the coordination of communications internally, externally, and in representing the agency to the public, special interest groups, the legislature, and media.
Coordinated and maintained calendars for the Director and Deputy Director, arrange for meeting space based on needs of the participants, prepare meeting materials, draft agenda's, and take meeting minutes for the Policy Group members, and national committee's that the Director serves on.
Often managed conflicting priorities that require last minute changes in scheduling, coordinating logistics for travel and registration's for special events.
Coordinated and planed for monthly Policy Group meetings and agency-wide Executive Management and Quarterly Target Review by selecting meeting locations, logistics and catering as needed.
Directed support for Administrator and her managers.
Interpreted department rules and policies, ensuring that staff practices meet procedural and program requirements.
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